Administrative assistant CORE (Research Institute)

Job Description

RESEARCH INSTITUTE OF THE MUHC
The Research Institute of the McGill University Health Centre (RI-MUHC) is a world-renowned biomedical and hospital research centre. Located in Montreal Quebec the Institute is the research arm of the McGill University Health Centre (MUHC) affiliated with the Faculty of Medicine at McGill University. The RI-MUHC is supported in part by the Fonds de recherche du Québec - Santé (FRQS).

Position summary
The Centre for Outcomes Research and Evaluation (CORE) is one of the 3 RI-MUHC centres and houses more than 100 clinician-scientists and scientists across the different research sites of the MUHC and the Montreal General Hospital. By bringing more than 150M$ of funding over the past 5 years our researchers study the genetic environmental and behavioural causes of disease assess the health impact of new diagnostic approaches and clinical treatments and evaluate the benefits risks and costs of health care services. We make direct links to health and disease that rapidly lead to impact on health outcomes in both the short and long term.
The management and administrative team of CORE work in collaboration with the researchers and the RI-MUHC to provide support and generate a dynamic environment helping them achieve the best research results.
The CORE being one the leading centre in Health Outcomes Research in Canada the management promotes and encourages for its administrative team an organizational culture of collaboration openness sharing continuous learning and neurodiversity.


General Duties
Under the general supervision of the CORE Manager and in close collaboration with CORE Researchers the incumbent:

Provides general research-grant related administrative support to CORE Researchers including the preparation and submission of payment requisitions purchase orders accounts opening and travel expense claims
Interfaces and communicates with Finance Accounts Payable Purchasing Grants Management IT Technical Services Human Resources or other administrative division as required
Assists CORE Researchers with the preparation of Human Resources documentation such as job posting letters of offer and contracts renewal
Assists CORE Researchers with the coordination of grant registrations Letters of Intent (LOIs) and final application submissions on a request basis and in close collaboration with the Researchers teams over the life span of the application
Assists CORE Researchers with the formatting and online submission of final research publications including journal articles and abstracts
In collaboration with the CORE manager participates in the development implementation and operations of the different scientific platforms and research centre committees
Engages actively in the organization and success of all the new and ongoing projects such as scientific research day researchers retreat seminars communication platforms infrastructures management
Provides general administrative support including liaising for services with housekeeping security IT technical services telecom and mail and courier services
Contributes to the continuous improvement of workflow and provides input with the team

Website of the organization

/ Experience

Collegial Diploma (D.E.C.)
Two (2) years of related experience
Knowledge of the academia or university environment is an asset

Required Skills

Excellent French and English spoken and written
Excellent knowledge of computer applications such as Word Excel and PowerPoint
High capacity to learn and use new softwares techniques or work structure is an asset
Excellent organizational capacities multitasking skills with problem-solving and goal-oriented attitude
Excellent active listening and interpersonal skills
Self-learning initiative and adaptability skills are strong assets.