Executive Assistant to the University Chief of Staff

Pittsburg, KS - USA

Yearly Salary: $ 52000 - 56000

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Description

Pittsburg State University is accepting applications for an Executive Assistant to the University Chief of Staff in the Presidents Office that is responsible for directing managing and overseeing all aspects ofthe Office of the President. TheExecutive Assistantwill also structure directand manage thestudent/GA positionsfor the President and the Presidents Office.

Duties and Responsibilities

Managesthe Office of the President- 30%

Manages prioritizes and coordinatesthePresidents calendar including all campus individual - filters requests as appropriate
Coordinatesand managesgratitude and recognition programswith University Development
Managesoffice supplies equipment and technology ensuring the office is well-equipped and that resources areoptimized
Plansevents and meetings in which thePresident will address campus or the community
Providesassistancein event planning and implementation for other areas of campus as needed including athletics marketing and development
Servesas a member of theAppleDayScholarshipCommencementand anyadditionalcampus committeesasneeded
Coordinatesexternal/institutional advisory and/or constituency groups on behalf of the office
Plansand coordinatesall travel and reimbursements for thePresident
Coordinatesall documentation processes for personnel files with Human Resources
Coordinatesplanning with any external organizations thePresident serves at the local state national and international level
Overseesthe Presidents Officecomponentof the online hiring system for all employees
Initiatescompletesand/or overseesthe preparation of correspondence for thePresidents signature including confidential correspondence and correspondence sent on behalf of thePresident

CoordinatesNeedsEvents andFunctions of the Crossland University House- 25%

Managesthe calendar and scheduling of all events internal and external to campus
Managesthe space itself including preparing for and resetting after all eventscreatingand overseeing a cleaning and maintenance schedule for all interior and exterior spaces coordinating with facilities operations as needed
Managestheguest suite schedule andpreparesfor and resetsthe space around guest visits
Directsmanages and overseesthe GA position assigned toassistwith the House
Respondsto any needs on the private side ofthe space coordinating with facilities operations as needed
Workswith thePresident and their family on anyadditionalneeds/requests

DevelopsDirects andManagestheStudentStaff 15%

Manages student selection process & timeline
Coordinates office appointments scheduling structure training and management
WorkswithUniversity Chief of Staffto create andmaintaincentralized student leadership and development program

Assists DepartmentsWithin the Division 10%

Helpsas needed;General Counsel Internal Audit andInstitutional EquityandTitle IX

Budget Management 10%

Assistswithand overseesthe development and management of all associated/presidentialbudgets working closely with the shared Administrative Specialist in the Executive Vice President and Provosts Office

Other 10%

AssistsUniversity Chief of Staffwithadditionaltasksas needed
Other duties as assigned

Education and Experience

Required Education and Experience - Time of Hire

Bachelors degreein business communication education or a related field
Twoyears of experience inanadministrative office setting
Evidence ofstrong communication interpersonal organizational and problem-solving skills
Evidence of excellent collaboration skills
Demonstrated ability to work well with students faculty and administration

Candidates must hold abachelors degree in businesscommunicationeducationora degree requirement ensures candidatespossessthe advanced theoretical knowledge highly specialized methodologies and critical problem-solving skills fundamental to this work These competencies are typically developed and rigorouslyvalidatesonly through the comprehensive curriculum and intensive experiential experience inherent in a formal degree program.

Preferred Education and Experience

Higher education administrative experience
Graduate degree (masters-level or higher)
Experience with developing campus/community service and volunteerism programs

Screening Services (Background Checks): Your employment with Pittsburg State University is contingent on a satisfactory criminal background and check.

Salary Range: $52000 - $56000 annually

Job Type: Unclassified

Appointment Duration: 12 months

Work Schedule: Full Time Monday Friday 8:00 AM 4:30 PM nights and weekends as needed

Application Documents Required*:

Resume
Cover Letter
Names and Contact Details for three (3) Professional References
Transcripts

*Consolidate into two documents to upload.

Open Until Filledwith a first consideration date of 10/10/2025

Search Committee Chair: Jodeci Turner

Visa Sponsorship is not available for this position.

PSU will only accept applications submitted through this process.

Pittsburg State University is an Equal Opportunity and Affirmative Action Employer. We are committed to creating an inclusive environment for all employees.

Required Experience:

DescriptionPittsburg State University is accepting applications for an Executive Assistant to the University Chief of Staff in the Presidents Office that is responsible for directing managing and overseeing all aspects ofthe Office of the President. TheExecutive Assistantwill also structure directan...