Specialist, Meeting Compliance & Disclosure

Job Description

Global Meeting Compliance & Disclosure

Specialist Meeting Compliance & Disclosure

Objectives of this Role

Our companys Business Services Centers (BSC) located across three regions (Americas Europe and Asia) are responsible for the timely and efficient delivery of standardized global financial processes. The BSCs will be responsible for the execution and delivery of a broad range of financial services and processes across our company business divisions and markets.

The Global Meeting Compliance & Disclosure Specialist is responsible for supporting the global meeting and congress process including meeting compliance audit that are in line with all companys policies and guidelines related to meetings and congresses. This role reports under the Cards Meeting & Expense function reporting to the Global Meeting Compliance & Disclosure Manager who is part of the Business Process Excellence Area of Practice under the Global Business Solutions.

Job Description and Responsibilities

Primary responsibilities for this role include but are not limited to the following:

• Support the meeting compliance audits for these categories:

1. Meeting Execution

2. ITOV (Transfer of Value) Accuracy

3. Post Meeting Compliance and

4. Meeting Closure.

• Work closely with business units / markets departments Travel Meetings Card & Fleet (TMC&F) Regional leads and Process Excellence in support of the global meeting and congress audit process
• Communicate to the business units and Meeting Planning Agency (MPA) on compliance audit results
• Maintain and continuously update process documentation (Standard Operating Procedures); understand global congress-related SOPs and relevant policies
• Handle inquiries as needed
• Demonstrate professionalism meticulousness and attention to detail in dealing with colleagues internal clients and suppliers
• Assist management to facilitate continuous process improvement lead and support lean initiatives and maintain integrity of systems
• Any other duties that are within the scope spirit or purpose of the role or as reasonably requested
• Assist in conducting training to educate local markets
• Effectively manage and prioritize workload efficiently and accurately
• Timely resolve customer queries while maintaining a positive customer service culture

Qualifications

Education:

• Bachelors Degree in Business Administration Science Economy Accounting Finance or any other related disciplines.

Skills Required:

• Minimum of 3 years of work experience in basic accounting or accounts payable or finance or business administration
• Intermediate MS skills (Excel Power Apps Power BI PowerPoint SharePoint)
• Language requirements: Able to speak read & write in
  • English and/or Mandarin
• Effective communication (internal & externally) skills both written and spoken in English
  • Japanese/Korean language as advantage (able to speak read & write)
• Added advantage with skills: Lean Six Sigma Marco Power BI Automation UI path
• Strongly detail oriented and process improvement orientation
• Basic understanding and practical knowledge of processes in finance
• Ability to work independently and collaboratively within a geographically disbursed team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness
• Strong communication interpersonal and organization skills required
• Positive and proactive attitude can-do mindset problem solving and analytical skills

Preferred:

• Experience with SAP (Employee Expense Management Shopping/Purchase Order and Payment Portal Requests) Veeva CVENT Appian Service Now.
• Experience working in a Big 4 or similar audit environmentpreferred.
• Ability to navigate through change or uncertainty.
• Results oriented sense of urgency knows how to prioritize ability to communicate and to create rapport with stakeholders effective communication.
• Have a broad knowledge and understanding of most meeting types be familiar with congresses/conventions travel and payments and be up to date on internal procedures guidelines and policies within our company.
• Experience in a global environment setup

Current Employees apply HERE

Current Contingent Workers apply HERE

Search Firm Representatives Please Read Carefully
Merck & Co. Inc. Rahway NJ USA also known as Merck Sharp & Dohme LLC Rahway NJ USA does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place introductions are position specific. Please no phone calls or emails.

Employee Status: