Administrative Assistant Criminal Defense Training Unit
Administrative Assistant Criminal Defense Training Unit
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Job Description
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System Requirements
********************ALL APPLICANTS MUST APPLY DIRECTLY THROUGH THE CPCS iCIMS WEBSITE. IF YOU APPLY THROUGH MASS CAREERS AND DO NOT COMPLETE THE CPCS iCIMS APPLICATION YOU WILL NOT BE CONSIDERED FOR THIS POSITION. PLEASE USE THE FOLLOWING LINK TO APPLY (CUT AND PASTE INTO YOUR BROWSER IF THE EMBEDDED LINK DOES NOT WORK):
The Training Department is located in Boston. This position is eligible for a hybrid work schedule.
We fight for equal justice and human dignity by supporting our clients in achieving their legal and life goals. We zealously advocate for the rights of individuals and promote just public policy to protect the rights of all.
Our Values
Courage Accountability Respect Excellence
DIVERSITY AND INCLUSION MISSION STATEMENT
CPCS is committed to protecting the fundamental constitutional and human rights of our assigned clients through zealous advocacy community-oriented defense and the fullness of excellent legal representation. We are dedicated to building and maintaining strong professional relationships while striving to accept listen to and respect the diverse circumstances of each client as we dedicate ourselves to meeting their individual needs. It is our CPCS mission to achieve these goals and in furtherance thereof we embrace and endorse diversity equityand inclusion as our core values as we maintain a steadfast commitment to: (1) Ensure that CPCS management and staff members represent a broad range of human differences and experience; (2) Provide a work climate that is respectful and supports success; and (3) Promote the dignity and well-being of all staff members. CPCS leadership is responsible for ensuring equity diversity and inclusion. The ability to achieve these goals with any level of certainty is ultimately the responsibility of each member of the CPCS community.
AGENCY OVERVIEW
CPCSis the state agency in Massachusetts responsible for providing an attorney when the state or federal constitution or a state statute requires the appointment of an attorney for a person who cannot afford to retain one. The agency provides representation in criminal delinquency youthful offender family regulation guardianship mental health sexually dangerous person and sex offender registry cases as well as in appeals and post-conviction and post-judgment proceedings related to those matters.
The clients we represent are diverse across every context imaginable and bring many unique cultural dimensions to the matters we address. This reality creates a critical need for CPCS staff to be culturally competent and able to work well with people of different races ethnicities genders and/or sexual orientation identities abilities and limited English proficiency among other protected characteristics.
DEPARTMENT OVERVIEW
The Training Department provides high quality training to all staff and private assigned counsel. The Training Department led by the Training Chief includes the Forensic Services Unit as well as four practice area Training Units - Criminal Defense Children and Family Law Youth Advocacy and Mental Health Litigation. The Training Department also leads multiple cross- practice area working groups chaired and staffed by Training Department addition to providing substantive and skill-based training to attorneys the Training Department ensures all other professional staff members are provided appropriate training in their areas of expertise.
POSITION OVERVIEW
The Training Department is seeking an Administrative Assistant to provide administrative technical and general support within the Training Department and to primarily support the Criminal Defense Practice Area.
The AA III will report to the Supervising AA IV of the Training Department.
RESPONSIBILITIES
Specific responsibilities include but are not limited to:
- Coordinating staff and private counsel training programs and production of training materials;
- Producing and disseminating written resources through weekly emails bi-monthly newsletters and websites;
- Compiling and inputting data and reviewing statistics to ensure the work plan and departmental training goals are being met;
- Communicating regularly with staff and private attorneys and other professionals across Massachusetts;
- Working with the other CPCS training department staff to support agency-wide trainings and events;
- Assisting in development of training budgets and maintenance of accounting records on spending;
- Updating website as needed;
- Providing a broad range of administrative support including phone reception word and data processing copying scanning and redacting legal documents;
- Coordinating and managing calendars;
- Assisting with other projects to improve the quality of legal representation and to enhance client services
- Supporting the Training Department as needed; and
- Other duties as assigned.
Tell us about a friend who might be interested in this job.All privacy rights will be protected.
MINIMUM ENTRANCE REQUIREMENTS
The ideal candidate will be a person who is highly organized creative and detail oriented enjoys interacting with people in a friendly work environment and will take satisfaction from working in an agency whose commitment is to protect the fundamental legal rights of indigent persons.
Applicants must have at least (A) one year of full-time or equivalent part-time experience in administrative work or (B) any equivalent combination of the required experience and the substitutions below:
Substitutions:
- An Associates or higher degree with a major in business administration business management or public administration may be substituted for the required experience. Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.
Applicants must also have access to home internet access sufficient to work remotely.
Interested candidates should submit a written statement of interest and a resume.
QUALIFICATIONS/SKILLS
- Proficiency in MS Office Suite (Word Excel Outlook PowerPoint);
- Excellent communication skills both oral and written;
- Strong organizational abilities;
- Ability to maintain confidentiality and to exercise considerable judgment and discretion;
- Previous administrative assistant office manager or similar experience and knowledge of general office procedures (e.g. correspondence scheduling filing);
- Ability to handle multiple tasks prioritize effectively meet deadlines and deliver high quality work;
- Proficiency and experience with scanning optical character recognition processing (experience working with and entering text into spreadsheets is preferred);
- Ability to establish effective working relationships and to work as part of a team;
- Good problem-solving skills;
- Project management experience is preferred;
- Strong research writing and editorial skills;
- Experience with Wordpress editing video and audio files and distance learning tools preferred;
- Experience in database creation and management; and
- Experience working with budgets and grants.
EEO Statement
The Committee for Public Counsel Services (CPCS) is an equal opportunity employer and does not discriminate on the basis of race color national origin ethnicity sex disability religion age veteran or military status genetic information gender identity or sexual orientation as required by Title VII of the Civil Rights Act of 1964 the Americans with Disabilities Act of 1990 and other applicable federal and state statutes and organizational policies. Applicants who have questions about equal employment opportunity or who need reasonable accommodations can contact the Chief Human Resources Officer Sandra DeBow-Huang at
********************ALL APPLICANTS MUST APPLY DIRECTLY THROUGH THE CPCS iCIMS WEBSITE. IF YOU APPLY THROUGH MASS CAREERS AND DO NOT COMPLETE THE CPCS iCIMS APPLICATION YOU WILL NOT BE CONSIDERED FOR THIS POSITION. PLEASE USE THE FOLLOWING LINK TO APPLY (CUT AND PASTE INTO YOUR BROWSER IF THE EMBEDDED LINK DOES NOT WORK):
Employment Type
Full-Time
