Personal Assistant
Personal Assistant
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Cotton Citizen is a premium fashion / lifestyle brand offering quality wardrobe staples (tees denim sweats shirts etc.) via ecommerce and retail channels. The brand values design quality customer experience and operational excellence. (Based on site content: product categories online physical store presence branding) Cotton Citizen
As the Personal Assistant / Executive Assistant to the leadership team youll play a vital support role ensuring smooth daytoday operations communications and tasks are handled efficiently so that the leadership can focus on highimpact strategic work.
Responsibilities:
Executive Support & Scheduling
- Manage and maintain the leaders calendar (meetings travel personal commitments)
- Coordinate internal and external meetings including agenda preparation logistics follow-ups
- Screen calls emails correspondence; prioritize draft responses and route as necessary
- Prepare briefs talking points presentations and reports
Operational & Administrative Tasks
- Handle travel bookings itineraries accommodations visa requests
- Manage expense reports reimbursements and financial tracking for executive
- Liaise with internal departments (design operations marketing logistics HR) to ensure alignment
- Oversee personal tasks or errands as needed (within reason)
- Maintain filing systems digital documentation confidentiality
Communication & Liaison
- Act as a point of contact between executive and internal staff partners vendors
- Draft proofread and send communications on behalf of the executive
- Handle incoming requests from third parties filter and respond or escalate
Project Coordination & Special Tasks
- Support special projects and initiatives (e.g. new store openings collaborations events)
- Track project deliverables deadlines and stakeholder coordination
- Conduct research and provide summaries to leadership (e.g. market trends competitor activity)
- Organize and manage executives priorities / to-do lists
Discretion Confidentiality & Personal Support
- Handle confidential or sensitive information with discretion
- Uphold the brands values standards and professionalism in all interactions
- Occasionally assist with personal arrangements (e.g. appointments personal travel)
Qualifications & Skills
- Excellent organizational time-management and multitasking skills
- Strong written and verbal communication skills
- Proactive problem-solving mindset; resourceful
- High level of discretion and confidentiality
- Tech-savvy: proficiency with calendar software Microsoft Office (Word/Excel/PowerPoint) Google Workspace project management tools (e.g. Asana Trello)
- Ability to work under pressure adapt to changing priorities and meet tight deadlines
- Professional demeanor polished presentation strong interpersonal skills
Employment Type
FULL_TIME
