Clerk II (Secretariat and Service Planning Section)
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Remarks
1. Please refer to for Notes to Applicants.
2. Serving staff who have completed F.5 / S.5 or equivalent and have 3 years clerical experience within HA may also be considered.
Please submit your application on-line on or before 14 September 2025.
For enquiries please telephone.
Application Deadline : 14 September 2025
Date of Issue : 1 September 2025
Position: | Clerk II |
Rank: | Clerk II |
Department / Hospital: | Administrative Services Department - Secretariat and Service Planning Section / Queen Mary Hospital |
Salary: | HK$26908 - HK$37590 (HGPS point 9 to 15) per month including Monthly Allowance Up to 15% of total basic salary (after deducting the contribution of Mandatory Provident Fund by Hospital Authority) as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance. |
Key Responsibilities: | |
Perform clerical duties following general instructions or prescribed procedures with minimal supervision. The typical duties include: 1. Assist in providing administrative support for the daily operation of the department. 2. Assist in planning coordinating organizing and managing departmental programs and activities. 3. Co-ordinate arrangement for a variety of meetings and assemble materials to ensure smooth running of these meetings. 4. Assist in collecting processing analyzing and verifying data for management reporting. 5. Handle general enquiries liaise and communicate with staff and public. 6. Draft simple correspondence and refer complex issues to senior members of the department. 7. Maintain and update the departmental filing system to ensure easy accessibility and smooth tracking of documents. 8. Compile statistics and conduct simple analysis. 9. Perform other duties as assigned. | |
EntryRequirements: | |
1. (a) Passes in 5 subjects in the Hong Kong Certificate of Education Examination including English Language (Syllabus B) Chinese Language and Mathematics or equivalent; OR (b) 5 subjects in the Hong Kong Diploma of Secondary Education attaining the level specified below: i. Level 2 in English Language Chinese Language and Mathematics; and ii. Level 2 in New Senior Secondary subjects / Attained in Applied Learning subjects / Grade E in Other Language subjects; or equivalent; 2. 3 years clerical experience with good knowledge of the functions and operations in one or more of the following areas: a. General administration b. Filing and records keeping c. Supplies and stores d. Data input and analyses e. Typing word processing and/or Chinese word processing f. Telephone operation client communication and reception service | |
Preferable Attributes / Exposure: 1. Experience in arranging meetings for senior management or heads of department such as assistance in coordinating and preparing agenda assembling documents and materials etc. 2. Good knowledge of common office automation (e.g. E-mail Internet/ Intranet etc.)and PC applications including MS Word Excel PowerPoint and Chinese input method;. 3. Good planning organizing analytical communication and interpersonal skills. 4. Proactive self-motivated and able to work with different levels of staff within HA and deal with people from all walks of life under minimal supervision. 5. Pleasant mature personality and able to work under pressure. |
Key Skills
- Embedded Software
- Mechanical Design
- Six Sigma
- System Design
- Employee Evaluation
- FEA
- Process Improvement
- Requirements Gathering
- Signal Processing
- Earned Value Management
- Curriculum Development
- Proposal Writing
About Company
The University of Kansas Health System in Kansas City is a world-class academic medical center and destination for complex care and diagnosis. We offer more options for patients with serious conditions because of our expertise and leadership in medical research and education.
