Senior Administrative Analyst - CHRO

This is an internal job posting. Only former Multnomah County employees on an active recall list may apply for this opportunity through this site.

Current employees: Please apply through the employee portal to be considered for this opportunity.

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Closing Date (Open Until Filled if No Date Specified):

The Opportunity:

This is an internal recruitment open to all current regular trial service and limited duration employees of Multnomah County who are in paid status on approved leave or on an active recall list.

Temporary and on-call employees in Local 88 may apply for an internal recruitment if they were hired through a competitive civil service process.

Temporary and on-call employees who are not in Local 88 may apply for an internal recruitment if all of the following conditions are met:

• The employee was hired into the current temporary or on-call position via a competitive recruitment and selection process consistent with the countys Personnel Rules;

• The employee has worked in an on-call and/or temporary capacity at least five hundred (500) hours within twelve (12) months preceding the date of application;

• The recruitment is for a position in their current department; and

• The recruitment will not result in a promotion to a job class with a higher maximum salary rate.

Overview

Are you ready to support a mission that is driven by equity innovation and forward thinking At Multnomah County we are committed to maintaining an effective respectful and inclusive workplace of safety trust and belonging. We value collaborative problem solving and strive for continuous improvement. We strongly believe in workforce equity diversity and inclusion.

In this role as a Senior Administrative Analyst you will get to support a team by doing a variety of important things. Its all about supporting the Chief Human Resources Officer (CHRO) with their administrative needs. Were talking about handling financial stuff helping with contracts and even diving into creating new HR policies. Plus this role gets to organize all the fun employee recognition events like Public Service Recognition Week Recognition Awards and the Employee Service Awards its a party planners dream! Administratively this position helps with calendaring and email management office and space management and overseeing other tasks managed by a team member youd supervise. Basically this person is the bridge between the Chief Human Resources Officer and everyone else department staff employees managers union leaders the Communications Office the Chairs Office the public and outside agencies. Its a lot of juggling but it keeps things running smoothly!

Ready for your next challenge Here is an overview of the core responsibilities:

• Executive Administrative Support to the Chief Human Resources Officer

  • Provide confidential administrative management and assistance to the Chief Human Resources Officer and Central HR Managers

  • Manage calendaring and meeting activities; respond to and compose correspondence

  • Assists CHRO in following up on matters that are confidential including labor relations issues that influence collective bargaining contract dispute resolution settlements and arbitration issues

  • Provide office management research and technical support to administrative or program-related projects within the Countys departments and outside agencies

  • Provide administrative budget support including managing program offers within the Questica system developing budget templates monitoring timelines ensuring accurate equipment inventory maintaining oversight of spending and reporting financial information to the CHRO

• Central HR Office Manager

  • Provide administrative support to all residents of Multnomah Building Suite 300

  • Coordinate drop-in cubicle spaces

  • Maintain equipment and supplies

  • Ensure communication on space or building related issues assist staff with equipment and procedures on site

• Coordination of Administrative Activities

  • May provide supervision of administrative staff

  • Manage route and respond to general recruitment inbox

  • Process countywide transfer/recall/reinstatement lists in Workday

• Coordination of Countywide Employee Recognition Programs:

  • Coordinate all activities related to the Countywide Employee Recognition Program/Public Service Recognition Week activities and the Countywide Years of Service activities and events

Ideal Attributes:

• Possesses strong organizational skills and consistently meets deadlines

• Comfortable with technology quick learner early adopter

• Comfortable with fast paced environments and competing priorities

• Maintains strict confidentiality with sensitive information

• Fosters a respectful inclusive and safe work environment

• Strong drive for excellent customer service

• Flexibility to adapt and work with various job functions

About Central HR: Were the heart of County Human Resources!

Central HR is composed of functional areas each providing targeted services to create a positive productive and healthful work environment for Multnomah County employees: The Office of the Chief Human Resources Officer Benefits Wellness Classification and Compensation Labor Relations Workday Information System Organizational Change Organizational Learning and Talent Human Resources at Multnomah County is dedicated to fostering a positive productive and healthy work environment for all employees. Our team achieves this through a range of targeted services delivered by specialized functional areas. These areas include: the Office of the Chief Human Resources Officer Benefits Wellness Classification and Compensation Labor Relations Workday Information System Organizational Change Organizational Learning and Talent Acquisition.

To Qualify

We will consider any combination of relevant work experience volunteering education and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant.

Minimum Qualifications/Transferable Skills*:

• Bachelors degree. Experience may substitute for a degree

• Three (3) years of experience performing the essential functions of the position including but not limited to:

  • Providing high level analytical and administrative support to an executive; this includes project coordination and management budget development managing deadlines with competing priorities

  • Providing office support including managing phone calls emails calendars internal communications and preparing reports

  • Proficiency in MS Office Google Workspace or comparable systems specifically spreadsheet software such as MS Excel or Google Sheets is required

  • Proficient in note-taking and summarizing complex information

• All finalists must pass a criminal records check

Preferred Qualifications/Transferable Skills*: You do not need to have the following preferred qualifications/transferable skills to qualify. However keep in mind we may consider some or all of the following when identifying the most qualified candidates. Please clearly explain on your application how you meet any of the following preferred qualifications/transferable skills.

• Highly adaptable and flexible with a proven ability to quickly and seamlessly transition from high-level complex challenges to detailed administrative tasks

• Advanced Microsoft MS Office Google Workspace or comparable systems

• Supervisory experience

• Project Management experience

• Event planning experience

• Budget experience

*Transferable skills: Your transferable skills are any skills you have gained through education work experience (including the military) or life experience that are relevant for this position. Be sure to describe any transferable skills on your application and clearly explain how they apply to this position.

Screening and Evaluation

The Application Packet: Your completed application must include the following items:

• A completed online application.

• A resume that contains your relevant experience and education. Please be sure your resume includes the following for each employer: name of employer location dates of employment your title a brief summary of your responsibilities and if applicable the number of employees under your supervision.

• A cover letter that expands on your resume and addresses

  • why you are interested in this position and;

  • demonstrates how your experience and skill set aligns with the minimum and preferred qualifications listed.

Note: The application resume and cover letter should demonstrate your work experience/skills and how it is related to those shown in the Overview and To Qualify sections of the job announcement. Please be thorough addressing how you meet the minimum and any preferred qualification listed as these materials may be scored and determine if you move forward in the process.

The Selection Process: For details about how we typically screen applications review our overview of the selection process page. We expect to evaluate candidates for this recruitment as follows:

• Initial review of minimum qualifications: We may do an additional preferred review phone screen and/or send out additional supplemental questions to identify those highest qualified.

• Consideration of top candidates: We will consider qualified candidates in order of rank and score from the list of eligible candidates. This may include panel interview(s) a hiring interview and/or additional testing to determine the best candidates for a position.

• Background check and reference checks: All finalists must pass reference checks and some departments may require a criminal records check.

Additional Details

This recruitment may be used to fill full-time part-time temporary limited duration and on-call positions.

Type of Position: This is a salary non-represented position that is not eligible for overtime.

Schedule: Monday - Friday; There may be some flexibility with scheduling and daily start and end times.

Hybrid Telework: This position is designated as hybrid telework meaning you will be working both remotely (from home) and in person at an onsite location. This generally means three days in the office and two days remote per week. The designation of Hybrid Telework may be subject to change at a future time. All employees must reside in Oregon or Washington; the county cannot support ongoing telework from other locations. The onsite work location for this position is the Multnomah Building 501 SE Hawthorne Blvd Portland OR 97214.

Multnomah County offers an exceptional benefits package including employer-funded retirement savings; health and dental insurance at very low cost to full-time employees and their dependents; paid parental leave; wellness programs; a focus on work-life balance; and much more. Find more details on our benefits website.

Equal Pay Law: Please be advised that the pay range listed for this position is intended to provide general guidance on the earning potential for the role. However actual compensation will be determined in accordance with the Oregon Equal Pay Law and will take into account factors such as the candidates relevant experience and education. Candidates should expect that initial offers will be made within the listed pay range and may not be at or near the top of the range.

Serving the Public Even During Disasters

Everyday Multnomah County staff work together to serve as a safety net for our communities. During a disaster this safety net becomes even more critical. All County employees have a role in serving the public during inclement weather natural disaster or other types of community emergency response. During these emergency responses while typically there begins with a call for volunteers county employees may ultimately be reassigned from their current position to a role in the emergency response in order to support the critical needs presented by our communities. For more information please visit the Disaster Service Worker Information page.

Diversity and Inclusion: At Multnomah County we dont just accept difference; we value it and support it to create a culture of dignity and respect for our employees.

We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race color religion sex sexual orientation gender identity national origin disability veteran or protected veteran status genetic information and other legally protected characteristics. The EEO Know Your Rights poster is available for your reference. Multnomah County is a VEVRAA Federal Contractor. We request priority protected veteran referrals.

Veterans Preference: Under Oregon Law qualifying veterans may apply for veterans preference. Review our veterans preference page for details about eligibility and how to apply.

Accommodation under the Americans with Disabilities Act: We gladly provide reasonable accommodation to anyone whose specific disability prevents them from completing an application or participating in this recruitment process. Please contact the recruiter below in advance to request assistance. Individuals with hearing or speech impairments may contact the recruiter through the Telecommunications Relay Service by dialing 711.

Questions

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Application information may be used throughout the entire selection process. This process is subject to change without notice.

Disclaimer: This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract.

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