Administrative Specialist III

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Closing Date:

Type of Position:

Clerical

Workstudy Position:

No

Job Type:

RegularNo

Institution Name:

University of Arkansas at Pine Bluff

The University of Arkansas at Pine Bluff is an 1890 Land-Grant HBCU with a diverse student population competitive degree offerings and stellar faculty.

For more than 140 years the University of Arkansas at Pine Bluff has worked to create an environment that inculcates learning growth and productivity while affording a basic need to its students a chance to advance.

The 15:1 student to teacher ratio makes it possible to maintain a learning environment with close interaction between students and faculty while challenging curricula encourage our students to seek and fulfill their potential.

You can excel in your chosen field of study through a curriculum ofCertificate and Associates degree programsmore than thirtyUndergraduate programs Masters degree programs and a Doctorate program in Aquaculture/Fisheries. You can also develop workplace readiness through internships co-ops and fellowships in the U.S. and abroad.

Out-of-class experiences and student involvement include more than 90 student organizations an internationally renowned Vesper Choir Marching Band Concert Bands Wind Symphony nationally recognized debate team award-winning theater department and accomplished athletic program.

Though the main campus is in Pine Bluff its reach is worldwide. UAPB has an extended campus in North Little Rock and offers as well as online courses. With the addition of the Arkansas Research and Education Optical Network (ARE-ON) students can engage in information exchange with others anywhere in the world. There are also Research and Extension offices in Lonoke Newport and Lake Village and collaborations with other colleges and universities in the State through the National Science Foundation funded STEM (Science Technology Engineering and Mathematics) Academy.

As the second oldest land-grant institution in the state of Arkansas the mission of this No Excuse University remains the same to provide a high quality affordable education with a personal touch. We invite you to Become a Part of the Pride at the University of Arkansas at Pine Bluff.

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position please click theApply link/button.

If you have a disability and need assistance with the hiring process and require reasonable accommodations please contact Human Resources at 870.575.8400 .

Department:

Njue Direct Reports

Departments Website:

Summary of Job Duties:

The University of Arkansas at Pine Bluff position of Administrative Specialist III in the School of Agriculture Fisheries and Human Sciences (SAFHS) works under the general supervision of the Assistant Dean for Extension and Outreach. The specialist performs clerical office duties including assisting Extension personnel with completing work-related tasks in the Workday program set up and manage office files process purchase orders for farm equipment supplies repairs and farm inputs process documents for repairs and maintenance of facilities process checks from Lonoke Farm sales follow up with farm employees for various work-related reports and updates process revenue from sales of farm crops (rice and soybeans) process requisitions for farm inputs (seeds fertilizers herbicides insecticides etc.) process payments for farm bills (electricity water telephone internet trash collection etc.) process bids for purchase of farm equipment and farm inputs (fertilizers seeds weed control chemicals etc.) assist with the preparation of documents for collaborative projects and assist in the preparation for Agricultural Field days and other duties as assigned by the supervisor.

Qualifications:

A formal education equivalent to a high school diploma plus one year of clerical experience; must be able to operate general office equipment. Successful applicant must have skills in the use of computer software packages including Workday database and spreadsheet software such as Excel and Access; word processing skills and be able to use MS Word & Publisher must be able to exercise good judgment in supervisors absence; exercise courtesy and use tact when dealing with the public; and must be able to establish and maintain effective working relationships with professional staff and associates. Excellent command of spoken and written Standard English is required.

The successful candidate must have the following:
The ability to think independently and demonstrate sound judgment in both routine and complex situations.
A proactive self-starting mindset with a proven track record of taking initiative and driving tasks to completion without constant oversight.
Strong organizational and time management skills with the ability to prioritize and manage multiple responsibilities simultaneously.
A high level of personal accountability reliability and commitment to quality work.
Excellent problem-solving skills and a solutions-oriented approach to challenges.
The ability to adapt quickly to changing priorities and work effectively in a dynamic fast-paced environment.
Clear and effective communication skills both written and verbal with the ability to collaborate and work independently as needed.
A strong sense of professionalism integrity and discretion especially when handling sensitive or confidential information.

Additional Information:

Salary Information:

Commensurate with education and experience.

Required Documents to Apply:

List of three Professional References (name email business title) Resume

Special Instructions to Applicants (Please upload all required documents in the Resume attachment section of your application to be considered for this position):

A college degree is not required for this position. However if you have completed college coursework or hold a degree you are welcome to upload an unofficial or official transcript as part of your application.Sharron Williams

All application materials must be uploaded to the University of Arkansas System Career Site

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

The University of Arkansas at Pine Bluff may conduct pre-employment background checks on certain positions for applicants being considered for employment. The background checks may include a criminal background check and a sex offender registry check. Required checks are identified in the position listing. A criminal background check or arrest pending adjudication information alone shall not disqualify an applicant in the absences of a relationship to the requirements of the position. Background check information will be used in a consistent non-discriminatory manner consistent with the state and federal law.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law including age race color national origin disability religion protected veteran status military service genetic information sex sexual orientation or pregnancy. Questions or concerns about the application of Title IX which prohibits discrimination on the basis of sex may be sent to the Universitys Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:

Frequent Physical Activity:

Occasional Physical Activity:

Benefits Eligible:

Yes