Transit Administrative Support Specialist III

Applyingequity and social justice principles is a daily responsibility and a foundational expectation for all King County this role you will apply equity and social justice principles that exemplify shared values behaviors and practices to all aspects of the work. As aTASS III you will:

• Maintain confidential manual and automated records including personnel files contract timelines payroll and Peoplesoft HR data including hire dates probation timelines automatic step increases and temporary staff.
• Manage employee data updates and personnel actions ensuring accurate processing tracking and compliance with organizational policies.
• Provide document management including maintaining Master Files and program contracts scanning personnel records into Laserfiche and ensuring proper retention schedules and established naming conventions are followed.
• Process in-office mail order supplies receive packages and distribute them.
• Track FMLA/KCFML/Paid Parental Leave usage and time balances; track and record attendance; maintain disciplinary action records as required in compliance with negotiated labor agreements; safeguard confidential information relating to terminations discipline drug testing and other personnel actions.
• Manage office supplies gear and asset inventory; oversee surplus distribution and leased equipment coordination; process shoe vouchers in alignment with labor agreements.
• Be responsible for purchasing records entry and reconciliation of P-card transactions processed through Oracle iExpense.
• Process mail by retrieving opening sorting and attaching related documents for distribution.
• Create and maintain a variety of spreadsheets databases and reports for specialized information.
• Develop and maintain lists of active projects contracts purchase agreements or other program-specific information process and track invoices for payment.
• Track and ensure timely processing of grievance procedures contract requirements and next steps; schedule disciplinary meetings and hearings; prepare and distribute hearing summaries in compliance with negotiated labor agreements.
• Perform timekeeping and payroll functions ensuring accurate processing and auditing.
• Plan and coordinate special programs recognition awards and promotional events such as Transportation Safety Institute (TSI) hosting and Safety Award Program.
• Serve as a primary point of contact for staff with questions on County and Transit Division policies procedures and processes. Disseminate information on changing policies processes and procedures.
• Other duties as assigned.

We are looking for candidates who have the following minimum qualifications:

• A minimum of two years experience providing progressively responsible independent administrative support for a group or team of professional technical or management staff OR an equivalent combination of education and experience that demonstrates the necessary skills knowledge and abilities required to perform the work
• Experienced in payroll processing operations and legal requirements with the ability to quickly learn and utilize payroll and timekeeping software applications.
• Proficient in oral and written communication including drafting proofreading editing and finalizing a variety of business and technical documents with attention to grammar punctuation and spelling.
• Skilled in maintaining strict confidentiality and handling sensitive data and information using initiative and sound judgment to prioritize and manage confidential requests and inquiries involving internal and external stakeholders.
• Consistently punctual and dependable with a strong attendance record; able to work independently exercise good judgment take personal responsibility and demonstrate organized and proactive problem-solving and research skills.
• Detail-oriented with strong analytical skills including data entry verification and error reconciliation.
• Efficiently produces work under tight deadlines multitasks effectively amidst frequent interruptions and manages competing priorities with sensitivity and composure under pressure.
• Demonstrated ability to adapt in dynamic ambiguous environments while managing high volumes of diverse tasks multitasking under pressure and maintaining accuracy and attention to detail.
• A well-developed understanding of equity and social justice principles and/or supporting projects that integrate equity and social justice into program design and workplace culture.
• Proven ability to build respectful cooperative and equitable relationships with diverse colleagues stakeholders and customers using tact and diplomacy.
• Demonstrated ability to work effectively both independently and in a team setting encouraging open communication collaboration and positive professional relationships.
• Proficient in leveraging technology tools including skilled in Microsoft Office Word SharePoint Excel PowerPoint Outlook and digital document management systems such as Laserfiche DocuSign and Acrobat.

• Knowledge of King County Family and Medical Leave Family and Medical Leave Act and other HR leave statuses and general human resources processes and procedures.
• Experience working with union representatives tracking grievance deadlines and maintaining confidentiality.
• Familiarity and experience with King County policies and procedures.
• Expert proficiency with PeopleSoft or similar payroll and time-keeping software.
• Experience with ORACLE EBS or similar financial and procurement software.
  

Who may apply: All qualified candidates including current King County employees and the general public.

How to apply and Selection Process: If you are interested in pursuing this position please follow the application instructions carefully. If you need this announcement in an alternate language or format would like to request accommodation or assistance in the application or assessment process or if you have questions please contact Talent Advisor Sarah Ottele at.

Applications will be screened to determine whether eligible candidates meet the minimum qualifications as well as for competitiveness completeness and responsiveness to the required application materials information below. The most competitive applicants may be invited to participate in one or more interviews and/or other selection process elements. Formal offers will be finalized after candidates have successfully completed any necessary pre-employment processes such as internal record review or reference check.

Required Application Materials:
Applications submitted without the following required application materials will be deemed incomplete and be removed from consideration:

1. An online King County application updated with accurate contact information and relevant work history with job duties going back at least 10 years (or more if necessary).
2. Completed supplemental questions answered thoroughly and accurately.
3. A cover letter no longer than 2 pages which expresses your interest in this specific position and outlines how your experience and skills align with this positions qualifications.