Full-time Probationary Secretary II - 1.0 FTE
Full-time Probationary Secretary II - 1.0 FTE
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Job Description
Full-time Probationary Secretary II - 1.0 FTE
(FinancialSecretary and Administrative Support)
St. Patricks Community School
Red Deer AB
We are seeking an Financial Secretary & Administrative Support (Secretary II) who willresponsible for the financial secretary roles and responsibility.
We are a diverse school community that welcomes many families from around the world. A positive kind and patient disposition is essential when interacting and communicating with parents students and staff.
We are seeking a flexible team member who possesses strong organizational and people skills. The ideal candidate will take initiative assist where needed and be a committed member of the office team.
Preference will be given to candidates with a strong commitment to Catholic education knowledge of PowerSchool and Google programs and experience in an office setting.
Key responsibilities of this position are:
- Control the Purchase Orders and Payment Orders Accounts Payable and Visa system
- Oversee the operational daily accounting system that maintains the Student Generated Funds records to ensure accurate and traceable records are in place.
- Ensure the timely collection of school fees via online payment system.
- Control the Management of the school security mechanisms and facilities keys swipe cards and janitorial issues.
- Oversee the secure cash custody within the facility ensuring that the school and district assets are properly protected.
- Make the weekly bank deposits.
- Source the best possible equipment and supplies required by the school.
- Manage and training staff to complete and submit staff expense claims
- Manage and monitor school budgets and provide systems to monitor and access budgets.
- Respond to requests by local administration as well as board office staff for data and information updates.
- Submit work orders to the Maintenance Department when needed.
- Oversee the First Aid locations and supplies within the school.
- Maintain School website and manage weekly parent communication via online newsletter.
- Manage uploading and completion of online field trip permission forms.
- Reconcile all VISA statements and collect all required receipts.
- Coordinate and manage protocols and details for the emergency response system.
- Assist the Administrative team with duties as needed.
- Work as a team to ensure the front office is a welcoming environment where parents students and staff can get help.
- Provide assistance and coverage to the PowerSchool Administrator. This may include back up reception first aid and PowerSchool support.
In order to be considered for these positions youmust upload a currentResume and Cover Lettertothe job posting you are applying to.
TheCover Letter and Resumemust be a Microsoft Word or PDF file.
If you are having trouble applying to this posting please contact Apply To Education ator
Employment Type
Full-Time
