Administrative Assistant - North Jacksonville, FL

Applied Technical Services LLC (ATS or the Company) is a leading provider of critical testing inspection certification and compliance services. The Company serves clients across a diverse set of large and stable end markets including manufacturing power generation aerospace medical and defense. ATS was founded in 1967 and is headquartered in Marietta GA. Today the Company employs nearly 2100 team members in over 95 locations across the United States.

Our purpose is to create a safe and reliable world and our mission is to deliver assurance through precise technical and professional services.

ATS is seeking a dynamic Administrator to support ATS Jacksonville FL. This is a full-time position working 30-40 hours per week.

Responsibilities:

• Quickly learn and become proficient with Applied Technical Services internal systems and processes to provide direct administrative support and office management for a busy office with engineers and technicians that provide critical Mechanical Integrity Inspections Non-Destructive Testing and other related services to a variety of industrial customers in and around the state of Florida. A key function of this job is direct support of Billing and Invoicing functions.
• Assist manager with timesheet and expense report review and processing
• Track project costs and reporting status
• Track and follow up on accounts receivable aging reports
• Maintain detailed billing spreadsheet
• Accounts Payable and Receivable
• Reading and interpreting purchase orders
• Communicating with customers
• Maintain reports files archive folders records
• Coordinate work documentation with other ATS facilities

Required Experience and Skills:

• Proficiency in MyTrack Replicon Bamboo Connectteam or other similar programs is desired
• Knowledge of basic office equipment is required; printer fax etc.
• Must be a quick learner
• Proficient in Microsoft Office -Word & Excel ; Data Base knowledge; typing skills
• Experience interacting with clients
• Must have excellent written and verbal communication skills
• Must have a VERY strong attention to detail
• Must be able to handle multiple tasks at one given time and should be able to transition among tasks while maintaining a high level of accuracy
• Must be team oriented and able to work with little supervision

Education: High School diploma or equivalent college preferred.

Benefits:ATS offers excellent wages and advancement opportunities. ATS full-time employee benefits include: medical dental vision 401k vacation personal time and bonuses.

U.S. Persons Only: A requirement of this position is access to information that is subject to U.S. export controls under the U.S. International Traffic in Arms Regulations (ITAR). Accordingly the company will consider only U.S. Persons for this position. A U.S. Person includes (a) U.S. citizens or nationals; (b) U.S. lawful permanent residents (i.e. green card holders); (c) persons granted refugee status; or (d) persons granted asylum in the United States. This information is collected solely for purposes of complying with U.S. export control requirements and will not be used to unlawfully discriminate in the hiring process.

EOE/AA/M/F/Vet/Disability

ATS and the ATS FoC are an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race color creed religion national origin citizenship status ancestry sex age physical or mental disability unrelated to ability marital status family responsibilities pregnancy genetic information sexual orientation gender expression gender identity transgender sex stereotyping order of protection status protected veteran or military status or an unfavorable discharge from military service and other categories protected by federal state or local law.