Executive Administrative Assistant
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Job Location:
Mentor, OH - USA
Monthly Salary:
Not Disclosed
Posted on:
15 hours ago
Vacancies:
1 Vacancy
Department:
Job Summary
We are looking for an experienced high-judgment executive assistant to serve as a confidential strategic partner for three critical Vice Presidents across our global organization: the VP of Performance Polymers the VP of Tax and the VP of Internal Audit. This role requires exceptional discretion proactive leadership and the ability to manage complex global business operations with limited direction. If you thrive in a fast-paced environment where your organizational skills directly translate into organizational success this is your opportunity to shine.
Key Responsibilities
We are looking for someone to drive own and execute the following critical business functions:
Executive Time & Focus Management: Proactively manage and strategically prioritize complex global calendars and conflicting executive schedules. Ensure executives are focused on high-priority objectives by serving as a gatekeeper and anticipating future needs.
Global Project & Travel Coordination: Own the end-to-end logistical planning for critical internal and external meetings conferences and complex global travel. This includes detailed itinerary planning booking and managing all related logistics and support across all departments.
Financial & Operational Oversight: Manage track and reconcile executive expenses and corporate credit cards with precision and confidentiality. Oversee and streamline critical business processes such as purchasing and purchase orders.
High-Stakes Business Support:
VP Performance Polymers: Provide confidential support related to M&A activities product trials and high-profile industry conferences.
VP Internal Audit: Coordinate the publication and distribution of critical corporate reports (including quarterly reports) and manage sensitive customer survey processes.
Cross-Functional Communication & Liaison: Act as the primary communication bridge between the VPs and the broader organization. Answer complex questions and furnish necessary information to key stakeholders
This role will work a hybrid schedule working 3 days/week from our Corporate HQ building in Mentor OH. #LI-Hybrid
Qualifications :
A minimum of 10 years of dedicated administrative experience including at least 5 years supporting C-level or Senior Executive Leadership.
High School Diploma or equivalent. Bachelors degree or related higher education preferred.
Proven experience operating within a large international corporation adept at coordinating global travel and meetings across multiple time zones.
Expert command of Google Workspace (e.g. Gmail Docs Sheets Slides) and Microsoft Office Suite (Word Excel PowerPoint). Must be agile and proactive in mastering new and emerging technologies to enhance efficiency.
Demonstrated ability to exercise thorough knowledge of executive accountabilities and operating methods to anticipate needs.
Expert-level written and oral communication skills.
Exceptional time-management and project management skills and organizational skills.
Strong analytical skills and rigorous attention to detail.
Additional Information :
The salary range for this position is $80000 - $105000 / year.
The hiring base salary range above represents what Avery Dennison reasonably expects to pay for this position as of the date of this posting. Actual salaries will vary within the range and in some circumstances may be above or below the range based on various factors including but not limited to a candidates relevant skills experience education and training and location as well as the job scope and complexity responsibilities and regular and/or necessary travel required for the position which may change depending on the candidate pool. Avery Dennison reserves the right to modify this information at any time subject to applicable law.
All qualified applicants will receive consideration for employment without regard to race color religion sex national origin sexual orientation gender identity disability protected veteran status or other protected status. EEOE/M/F/Vet/Disabled. All your information will be kept confidential according to EEO guidelines.
Reasonable Accommodations Notice
If you require accommodations to view or apply for a job alternative methods are available to submit an application. Please contact or to discuss reasonable accommodations.
Remote Work :
No
Employment Type :
Full-time
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Office Experience
- Personal Assistant Experience
- Microsoft Powerpoint
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
About Company
Avery Dennison is a materials science and manufacturing company specialized in the design and manufacture of a wide variety of labeling and functional materials. Our expertise and global scale enable us to deliver innovative, sustainable and intelligent solutions to customers all over ... View more
