HR Operations 1
HR Operations 1
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Job Description
Since our founding IDEMIA has been on a mission to unlock the world and make it safer through our cutting-edge identity technologies. Our technology leadership makes us the partner of choice for hundreds of governments and thousands of enterprises in over 180 countries including some of the biggest and most influential brands in the applying our unique expertise in biometrics and cryptography we enable our clients to unlock simpler and safer ways to pay connect access identify travel and protect public places at scale and in total security.
Our teams work from 5 continents and speak 100 different languages. We strongly believe that our diversity is a key driver of innovation and performance.
Purpose
This role plays a critical role in ensuring accurate and compliant employee data management and delivering a seamless onboarding experience. This customer service-focused position supports the full employee lifecycle and serves as a key liaison between candidates internal stakeholders and external vendors. The role helps shape the candidates first impression of IDEMIA and ensures operational excellence across HR processes.
Key Missions
HR Operations
- Maintain accurate and complete employment records in the core HR system including personal details job history compensation benefits performance and leave data.
- Ensure compliance with company policies and legal regulations across all HR documentation and processes.
- Support payroll and employment-related activities such as hiring terminations contract renewals and labor law compliance.
- Provide HR reporting and analytics to internal stakeholders and external agencies (e.g. headcount turnover absenteeism compensation).
- Collaborate with HR Business Partners Compensation & Benefits and Finance teams to ensure timely and accurate HR operations and payouts.
- Participate in internal and external HR audits.
- Maintain and update the Employee Handbook and HR policies on internal platforms.
- Identify and implement process improvements to enhance HR service delivery.
- Manage relationships with HR vendors in alignment with procurement policies.
Onboarding
- Serve as the primary point of contact for candidates from verbal offer acceptance through start date.
- Coordinate onboarding activities including background checks paperwork offer letters reference checks and start date scheduling.
- Track candidate progress using tools such as ADP iCIMS and MS Teams.
- Ensure compliance with onboarding documentation including EEO data identification verification and applicant tracking.
- Provide exceptional customer service and proactively resolve onboarding issues or delays.
- Maintain confidentiality of candidate information and ensure secure handling of sensitive data.
- Adapt onboarding processes to meet the needs of various business units and geographic locations.
- Perform administrative tasks supporting onboarding including updating systems and following up with stakeholders.
- Support additional HR projects and tasks as assigned.
Profile & Other Information
Technical Skills
- Project Management
- Change Management
- Compliance & Regulatory Knowledge
- Crisis & Conflict Management
- HRIS and ATS systems (e.g. ADP iCIMS)
Soft Skills & Behavioral Competencies
- Strong multitasking and time management abilities
- Strong Communication (Verbal & Written)
- Problem Solving & Decision Making
- Teamwork & Relationship Building
- Customer Service Orientation
- Adaptability in Fast-Paced Environments
- Attention to Detail & Confidentiality
- Strong Organizational Skills
Qualifications
- 12 years of HR or recruitment experience preferred
- Proficiency in Microsoft Office Suite (Excel Word Visio Outlook)
- Experience with HRIS and applicant tracking systems
- Ability to work independently and communicate across all levels of the organization
By choosing to work at IDEMIA you will join a unique tech company offering a wide range of growth opportunities. You will contribute to a safer world collaborating with an international and global community. We value the diversity of our teams and welcome people from all walks of life regardless of how they look where they come from who they love or what they think.
We deliver cutting edge future proof innovation that reach the highest technological standards and were transforming fast to stay a leader in a world thats changing fast too.
At IDEMIA people can develop their expertise and feel a sense of ownership and empowerment in a global environment as part of a company with the ambition and the ability to change the world.
Visit our website to know more about the leader in Identity Technologies
Employment Type
Full-Time
