CTNS Skull Base Administrative Coordinator
CTNS Skull Base Administrative Coordinator
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Job Description
Mass General Brigham relies on a wide range of professionals including doctors nurses business people tech experts researchers and systems analysts to advance our mission. As a not-for-profit we support patient care research teaching and community service striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.
Job Summary
SummaryResponsible for providing comprehensive administrative support and coordination to ensure the smooth operation of various business functions. Manages administrative tasks manages departmental space and facilities coordinates projects and programs and serves as a point of contact for internal and external stakeholders
Does this position require Patient Care
No
Essential Functions
-Provide high-level administrative support to individuals who may include senior-level management clinical leadership executives or department heads including managing calendars scheduling meetings and coordinating travel arrangements.
-Manages all aspects of departmental facilities and office space including but not limited to: ordering equipment software and furniture coordinating space moves/relocations collaborating with hospital-based teams to respond to urgent facilities matters and troubleshooting facilities issues as they arise.
-Assist in the planning execution and monitoring of departmental programs ensuring that timelines and deliverables are met.
-Serve as a point of contact for internal and external stakeholders including employees clients vendors and partners.
-Organize and maintain files records and documents in both physical and electronic formats.
-Identify opportunities for streamlining administrative processes and implement effective solutions.
-Assist in the planning and execution of meetings conferences.
-Track and reconcile expenses process invoices and ensure adherence to budgetary guidelines.
-Activities pertaining to the above may include multiple locations.
-This position can be 100% on-site hybrid or 100% remote.
Qualifications
Education
Associates Degree Business Administration required or Bachelors Degree Business Administration preferred
Can this role accept experience in lieu of a degree
No
Licenses and Credentials
Experience
Administrative Support Experience 3-5 years required and Leadership Level Support Experience 2-3 years required
Knowledge Skills and Abilities
- Proficient in using office productivity software such as word processing spreadsheet and presentation tools.
- Demonstrated professionalism integrity and the ability to handle confidential information with discretion.
- Ability to adapt to changing priorities and work effectively in a dynamic environment.
- Strong problem-solving skills to resolve issues and make sound decisions independently.
- Strong written and verbal communication skills to effectively interact with individuals at all levels of the organization.
- Excellent organizational abilities to manage multiple tasks prioritize work and meet deadlines.
Additional Job Details (if applicable)
Physical Requirements
- Standing Occasionally
- Walking Occasionally
- Sitting Constantly
- Lifting Occasionally
- Carrying Occasionally
- Pushing Rarely
- Pulling Rarely
- Climbing Rarely
- Balancing Occasionally
- Stooping Occasionally
- Kneeling Rarely
- Crouching Rarely
- Crawling Rarely
- Reaching Occasionally
- Gross Manipulation (Handling) Constantly
- Fine Manipulation (Fingering) Frequently
- Feeling Constantly
- Foot Use Rarely
- Vision - Far Constantly
- Vision - Near Constantly
- Talking Constantly
- Hearing Constantly
Remote Type
Work Location
Scheduled Weekly Hours
Employee Type
Work Shift
Pay Range
- /Grade
4EEO Statement:
Mass General Brigham Competency Framework
At Mass General Brigham our competency framework defines what effective leadership looks like by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance make hiring decisions identify development needs mobilize employees across our system and establish a strong talent pipeline.
Required Experience:
IC
Employment Type
Full-Time
