Administrative Assistant/Secretary I
Administrative Assistant/Secretary I
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
This is an ITAR facility. Candidates must be complaint with DOD/ITAR requirements and be US citizens or nationals.
Required skills:
- Demonstrated proficiency in Excel (This is the main requirement).
- In addition candidates must be very organized detailed and structured.
- This role is very mechanical in nature and needs someone who is methodical and efficient.
- Our client is a reliable and detail-oriented Scheduling Assistant to support the Operations team. This role will assist with administrative tasks related to scheduling and ensure smooth day-to-day operations.
- Assist with processing employee time-off requests and ensure proper documentation.
- Input schedule updates into the system as directed by the Scheduling Coordinator.
- Maintain accurate records of employee hours absences and schedule changes.
- Help prepare and distribute schedules to employees ensuring timely communication.
- Post available overtime opportunities as directed and track responses from employees.
- Monitor and update scheduling boards or digital tools as needed.
- Provide administrative support during the resolution of scheduling conflicts.
- Assist with generating basic reports and summaries for the Scheduling Coordinator.
- Communicate changes in schedules to team members under the direction of the Scheduling Coordinator.
- Must be at least 18 years of age and possess a high school diploma or GED.
- Proficiency in Microsoft Excel and the ability to perform basic functions such as data entry and formatting.
- Strong communication and organizational skills.
- Ability to manage tasks efficiently and meet deadlines.
- Detail-oriented with a focus on accuracy.
- Experience in administrative or clerical roles preferred but not required.
- Ability to work alternating weekends as part of a 2-3-2-day shift schedule.
- Phone screen then onsite interview. Some candidates may go straight to onsite interview.
About us: DivIHN the IT Asset Performance Services organization provides Professional Consulting Custom Projects and Professional Resource Augmentation services to clients in the Mid-West and beyond. The strategic characteristics of the organization are Standardization Specialization and Collaboration. DivIHN is an equal opportunity employer. DivIHN does not and shall not discriminate against any employee or qualified applicant on the basis of race color religion (creed) gender gender expression age national origin (ancestry) disability marital status sexual orientation or military status.
Employment Type
Full-time
