Administrative Assistant
Administrative Assistant
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Job Description
At UW Health Rehabilitation Hospital we are committed to empowering and supporting a diverse and determined workforce who can drive quality scalability and significant impact across our hospitals and your role youll support those that are in our facilities who are interfacing and providing care to our patients and community members. We believe that our collective efforts will shape a healthier future for the communities we serve.
How youll contribute
The Administrative Assistant serves as Administrative Assistant for CEO and executive offices. This position will create board packets assist with Medical Staff credentialing maintain office supplies maintain CEO calendar transcribe meeting minutes screen calls for the executive offices and visitors and other office duties as requested.
What we offer
Fundamental to providing great care is supporting and rewarding our addition to your base compensation this position also offers:
Comprehensive medical dental and vision plans plus flexible-spending and health- savings accounts
Competitive paid time off and extended illness bank package for full-time employees
Income-protection programs such as life accident critical-injury insurance short- and long-term disability and identity theft coverage
Tuition reimbursement loan assistance and 401(k) matching
Employee assistance program including mental physical and financial wellness
Professional development and growth opportunities
Qualifications and requirements
High school diploma GED or combination of education and relevant work experience preferred.
Three years previous clerical experience.
Microsoft Office Suite - needs basic competence in editing formatting grammar spellcheck outlook calendar management SharePoint composing basic emails that are well-written and uses proper tense able to connect a Teams Meeting and screen sharing.
Well-spoken in conversation.
Prior experience in Medical Staff Credentialing and transcribing executive-level meeting minutes highly preferred
6 months credentialing experience; DocuSign experience; Adobe Pro; MS Teams
Essential Functions
Assumes primary responsibility for all typing services including minutes and procedures for Executive Office Board of Managers packets Medical Executive Committee packets and Medical Staff Credentialing liaison.
Assumes primary responsibility for all record keeping in Executive Administration.
Acts as a resource for Executive officers (CEO Director of Finance and Dept Directors)Sorts and distributes all mail for hospital. Runs mail through postage machine and maintains all supplies and maintenance request for postage machine.
Acts as liaison between executive administration other departments employees medical staff and outside agencies including managing calendars facilitating meetings and appointments making travel arrangements managing email announcements and assisting with software.
Responsible for arranging facilitating and taking and maintaining minutes for various department meetings including sending notices to Physicians compiling Agenda items for distribution and preparing power point presentations.
Assists the Chief Executive Officer Chief Nursing Officer and Director of Financial in routine daily duties as needed including screening calls and visitors managing and creating correspondence maintaining calendars and making travel arrangements as required.
Performs routine secretarial duties including ordering supplies and updating department software.
Maintains calendar of conference room schedules making sure copy machine has paper and other essentials maintaining executive office supply and snack area
About Us
UW Health Rehabilitation Hospital is a 50 bed hospital located in Madison WI and is part ofLifepoint Health a diversified healthcare delivery network committed to making communities healthier with acute care rehabilitation and behavioral health facilities from coast to coast. From your first day to your next career milestoneyour experience matters
EEOC Statement
UW Health Rehabilitation Hospitalis an Equal Opportunity Employer and is committed to Equal Employment Opportunity for all applicants and employees and complies with all applicable laws prohibiting discrimination and harassment in employment.
Employment Type
Full-Time
