Administrative Assistant (Greenspring-High School)
Administrative Assistant (Greenspring-High School)
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Overview
the Administrative Assistant will support the school program by providing a variety of routine office clerical and administrative tasks. This position grants access to the facility and is responsible for greeting parents students visitors and staff. This staff member will relay information assist with outgoing correspondence reserve meeting spaces and maintain schedules. The incumbent will also order and organize supplies maintain documentation assist with audits and support the timekeeping efforts as needed.
Responsibilities
- Greet parents students visitors and staff; maintain visitor arrival and departure documentation; answer the telephone; screen calls; take messages; and relay information within scope of authority.
- Assist with drafting typing editing and proofing a variety of materials (e.g. internal and external correspondence memos reports etc.). Primary work location will be at front desk in the front lobby.
- Perform mail merges; make copies; send emails/ faxes; collate and assemble materials support staff with office equipment and maintain an effective filing system.
- Regularly receive and distribute mail and packages within Kennedy Krieger Schools via Kennedy Krieger Institute interoffice mail U.S. mail and others delivery services.
- Maintain schedules for conference rooms shared spaces and meeting appointments.
- Order and organize supplies and equipment; process work requests; report facility security and compliance related issues.
- Maintain visual inspection of front area of the school.
- Work with Administrative Services Coordinator to order needed supplies (i.e. coffee tea paper products etc.)
- Support the transportation staff by creating and disseminating various notices to the appropriate audiences (i.e. Student late arrival early dismissal out-of-school and bus suspensions). Be available for bus duty as assigned.
- Support the organization and preparation of daily student breakfast and lunches as needed.
- Support the Administrative Services Coordinator in maintaining the Maryland State Department of Education (MSDE) documentation (i.e. staff on leave logs Substitute Teacher logs and 1:1 substitute logs).
- Provide timekeeping support and back up to ensure the Kronos system has accurate and complete information each pay period and as needed. Help maintain all timekeeping-related documents including Schedule Modification Forms and submitted medical documentation.
Qualifications
EDUCATION:
High School diploma or GED is required.
EXPERIENCE:
No previous related work experience is required; however secretarial or professional office experience is preferred.
Minimum pay range
Maximum pay range
Employment Type
Unclear
