drjobs Executive Administrative Assistant

Executive Administrative Assistant

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1 Vacancy
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Job Location drjobs

Louisville, KY - USA

Yearly Salary drjobs

$ 53100 - 72500

Vacancy

1 Vacancy

Job Description

Become a part of our caring community and help us put health first

Humanas Marketing organization is seeking an experienced Executive Administrative Assistant to join the team as an Administrative Assistant 3 in Louisville KY who will support approximately 5-8 senior leaders. This role has a hybrid remote workstyle which may require you to work approximately 2 days a week in the office depending on business needs.

As the Administrative Assistant 3 you will transcribe format and proofread a variety of material (e.g. correspondence invoices contracts meeting minutes reports processing expenses and presentations) using Microsoft Office (Excel Word PowerPoint and Outlook). You will coordinate internal and external meetings which may involve scheduling meeting times making travel arrangements for attendees and ensuring that various meeting amenities are available and manage the appointments and schedules of applicable staff. Additionally you may distribute incoming mail prepare outgoing mail file maintain office supplies or other inventory.

Key Role Functions

  • Communicate via phone digitally and in person to internal and external stakeholders partners providers and corporate and community leaders

  • Manage and maintain calendars/schedules using sound judgment to prioritize meetings

  • Organize and manage all details related to arranging business meetings (onsite/offsite logistics work with other affected areas designees catering remote access communication etc.)

  • Assist leadership team with presentations responses to requests reports meeting agendas and meeting materials

  • Maintain and manage travel schedules (scheduling appointments making travel arrangements etc.)

  • Maintain office files records and filing systems as appropriate

  • Determine proper course of action for incoming requests calls and correspondence direct to appropriate person or operational area

  • Anticipate needs before they happen and take initiative to eliminate any potential bottlenecks which may arise

  • Handle executive floors audio/visual needs (if onsite)

To be successful in this role you must have the ability to perform at a high-intensity pace juggling multiple projects with a positive attitude while producing a quality work product and maintaining strict confidentiality. You must have a solid comfort level in an executive corporate environment and can work independently and effectively in a fast-paced environment think on your feet remain calm under pressure and anticipate needs in advance. Having strong organization skills with the ability to balance multiple initiatives under short timelines and prioritize workload are also critical to success in this role.


Use your skills to make an impact

Required Qualifications

  • Located within 50 miles of Louisville KY

  • 3 years of experience supporting multiple senior level executives in a large and complex organization

  • Experience managing many details for executive leaders related to calendaring/scheduling follow-up requests travel-related planning processing and managing expenses etc. simultaneously with low rate of error

  • Strong proficiency in Microsoft Office including Word PowerPoint Excel and Outlook

  • Strong attention to detail with excellent verbal and written communication skills

  • Ability to build strong working relationships with people both internally and externally

  • Ability to always retain confidentiality

Preferred Qualifications

  • Associates or Bachelors Degree

  • Experience with internet research and proof-reading/editing

  • Experience using various visual collaboration platforms (i.e. Lucid Loop etc.)

Additional Information

To ensure Home or Hybrid Home/Office employees ability to work effectively the self-provided internet service of Home or Hybrid Home/Office employees must meet the following criteria:

  • At minimum a download speed of 25 Mbps and an upload speed of 10 Mbps is recommended; wireless wired cable or DSL connection is suggested

  • Satellite cellular and microwave connection can be used only if approved by leadership

  • Employees who live and work from Home in the state of California Illinois Montana or South Dakota will be provided a bi-weekly payment for their internet expense.

  • Humana will provide Home or Hybrid Home/Office employees with telephone equipment appropriate to meet the business requirements for their position/job.

  • Work from a dedicated space lacking ongoing interruptions to protect member PHI / HIPAA information

Humana offers a variety of benefits to promote the best health and well-being of our employees and their families. We design competitive and flexible packages to give our employees a sense of financial securityboth today and in the future including:

  • Health benefits effective day 1

  • Paid time off holidays volunteer time and jury duty pay

  • Recognition pay

  • 401(k) retirement savings plan with employer match

  • Tuition assistance

  • Scholarships for eligible dependents

  • Parental and caregiver leave

  • Employee charity matching program

  • Network Resource Groups (NRGs)

  • Career development opportunities

Our Hiring Process

As part of our hiring process for this opportunity we may contact you via text message and email to gather more information using a software platform called Text Scheduling and Video technologies allow you to interact with us at the time and location most convenient for you.

If you are selected to move forward from your application prescreen you may receive correspondence inviting you to participate in a pre-recorded Voice Text Messaging and/or Video interview. Your recorded interview will be reviewed and you will subsequently be informed if you will be moving forward to next round of interviews.

Ifyou have additional questions regarding this role posting and are an Internal Candidate please send them to the Ask A Recruiter persona by visiting go/Buzz and searching Ask A Recruiter! Please be sure to provide the requisition number so we may be able to research your request quicker.

Humana values personal identity protection. Please be aware that applicants may be asked to provide their Social Security Number if it is not already on file. When required an email will be sent from with instructions on how to add the information into your official application on Humanas secure website.

Travel: While this is a remote position occasional travel to Humanas offices for training or meetings may be required.

Scheduled Weekly Hours

40

Pay Range

The compensation range below reflects a good faith estimate of starting base pay for full time (40 hours per week) employment at the time of posting. The pay range may be higher or lower based on geographic location and individual pay will vary based on demonstrated job related skills knowledge experience education certifications etc.


$53100 - $72500 per year


Description of Benefits

Humana Inc. and its affiliated subsidiaries (collectively Humana) offers competitive benefits that support whole-person well-being. Associate benefits are designed to encourage personal wellness and smart healthcare decisions for you and your family while also knowing your life extends outside of work. Among our benefits Humana provides medical dental and vision benefits 401(k) retirement savings plan time off (including paid time off company and personal holidays volunteer time off paid parental and caregiver leave) short-term and long-term disability life insurance and many other opportunities.


About us

Humana Inc. (NYSE: HUM) is committed to putting health first for our teammates our customers and our company. Through our Humana insurance services and CenterWell healthcare services we make it easier for the millions of people we serve to achieve their best health delivering the care and service they need when they need it. These efforts are leading to a better quality of life for people with Medicare Medicaid families individuals military service personnel and communities at large.


Equal Opportunity Employer

It is the policy of Humana not to discriminate against any employee or applicant for employment because of race color religion sex sexual orientation gender identity national origin age marital status genetic information disability or protected veteran status. It is also the policy of Humana to take affirmative action in compliance with Section 503 of the Rehabilitation Act and VEVRAA to employ and to advance in employment individuals with disability or protected veteran status and to base all employment decisions only on valid job requirements. This policy shall apply to all employment actions including but not limited to recruitment hiring upgrading promotion transfer demotion layoff recall termination rates of pay or other forms of compensation and selection for training including apprenticeship at all levels of employment.

Employment Type

Full-Time

Company Industry

About Company

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