Executive Administrative Assistant
Executive Administrative Assistant
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Job Description
The Executive Administrative Assistant will offer support to the University in three areas: providing support to the Leadership team (President Executive Director for External Affairs and University Relations) to maximize effective mission and university advancement coordinating university-wide events to encourage internal and external community engagement and assisting with donor database management and stewardship to build a culture of giving and gratitude for the universitys benefactors
Leadership Executive Assistance
- Assist with administrative duties
- Manage calendars scheduling emails expense reports
- Act as liaison between other departments/university personnel as needed
- Assist President with university-wide communications
- Additional related duties as assigned by the President
Events Coordination
- Coordinate University-wide events
- Town Hall (once per semester) All-Staff Orientations (bi-annual supporting role) Picnic (annual) Presidents Reception (annual)
- Graduation but not programs events (annual supporting role)
- Coordinate student assistants as needed for helping with events
- Assist President and Board with logistics and materials for board meetings
- Assist preparation of fundraising and alumni events
- Virtual Events Board (in coordination with HR and programs)
Advancement Database Management and Stewardship Assistance
- Coordinate gift entry/deposit and acknowledgement processes
- Entering gifts preparing and mailing acknowledgments/tax receipts donor letters etc.
- Assist with donor stewardship opportunities (preparing and mailing materials making thank you calls etc.)
- Manage donor database forms and reports for Advancement team
- Manage Advancement and Travel calendars with other Advancement team
- Work with Graduate Assistant on various tasks as assigned
- Assist Advancement team with administrative duties as needed
- Expense reports
- Other related duties as assigned
Necessary skills:
- Strong attention to detail and thoroughness
- Commitment to data integrity and data verification
- Ability to handle sensitive and confidential information appropriately and with discretion (signed Confidentiality Agreement required)
- Excellent organizational interpersonal and communication skills
- Ability to learn database management
- Experience in Microsoft suite especially Excel and Word
- Experience in Google Drive suite especially Sheets
- Ability to focus and maintain high quality work when doing repetitive tasks
- Willingness to ask questions when something is unclear
- Willingness to take initiative and attempt to solve problems if able
- Friendly attitude and enjoys speaking about the mission of DMU
Requirements:
- Experience: 2-3 years of related experience
- Location: On campus at DMU in Sterling VA
- Educational: Bachelors degree at minimum
- Physical: Ability to transport a moderate amount (mailings promotional materials etc.)
DMU Statement of Mission and Catholic Identity
Based on the Catholic identity and mission of Divine Mercy University we only employ persons who demonstrate openness and respect for the Roman Catholic Church and its institutions and who have a sincere interest in advancing DMUs mission within the Church. For positions in which membership in the Roman Catholic Church is a bona fide occupational qualification reasonably necessary for the normal operation of DMU DMU reserves the right to employ only persons who are practicing members of the Roman Catholic Church as determined solely by the decision of DMU. Please review DMUs Statement of Identity to understand DMUs mission culture and purpose.
NONDISCRIMINATION STATEMENT
Committed to the teaching of Vatican Council II that every type of discrimination whether social or cultural whether based on sex race color social condition language or religion is to be overcome and eradicated as contrary to Gods intent (Gaudium et Spes 29) DMU encourages applications from people of all ages races ethnicities nationalities women men veterans and those with disabilities.
Employment Type
Full-Time
