Office Administrative Assistant
Office Administrative Assistant
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1 Vacancy
Job Description
Simply Put A Great Place to Work
Benesch is a growing multi-disciplined planning engineering and professional services firm. We enhance infrastructure and communities across the country creating spaces and providing connections in ways that make a difference.
We pride ourselves on being nimble enough to remain responsive to client needs yet large enough to offer exceptional bench strength. As a member of our team youll have an opportunity to draw from those resources when you need them and likewise contribute your expertise when you have something to share.
At Benesch we are looking for candidates with varied backgrounds and worldviews. We are committed to offering an inclusive work environment where everyone feels valued and respected. Statistics show that women and underrepresented groups are less likely to apply for a position if they dont meet 100% of the qualifications. If this statement resonates with you dont be so hard on yourselfapply for the job!
Administrative Assistant
The Administrative Assistant will provide professional administrative and project support primarily to the Wisconsin Division. This position will be based in the Milwaukee office and accountable to the Wisconsin leadership team. Projecting a professional appearance as well as excellent utilization of Microsoft Suite software and verbal communication skills is a must. The position will be Full-Time.
Location
This position is an in-office position 5 days a week in our office in Milwaukee WI.
The Impact You Will Have
- Accountable for organization of common space ordering office supplies and answering the phone and forwarding messages to the appropriate person
- General administrative and clerical duties including organizing mail (incoming and outgoing) coordinate office access key fobs and parking management.
- Manage pool vehicle inventory and schedule/coordinate services as needed
- Coordinate new employee onboarding processes
- Coordinate employee announcements
- Coordinate and manage travel arrangements as required
- Coordinate and manage training registrations and complete trainings
- Prepare or assist with the preparation of correspondence reports and materials for publications and presentations
- Manage the tracking of license renewals and provide notices to individuals who are coming up on renewals
- Accountable for tracking completed certifications and receipts
- Assisting with data entry organization and management of proposals contracts insurance certificates agreements accounting activities and client required reporting
- Assisting with Milwaukee Office safety inspections
- Set up and coordinate office-related activities outings meetings and conferences as required (e.g. arranging meeting space coordinating logistics equipment catering holiday parties)
What You Will Need
- 2 - 6 years experience working in an Office Admin role.
- Experience working in construction or Professional Services Industries preferred
- Advanced skill and knowledge of Microsoft Office products
- Advanced writing editing proofreading and review skills
- Aptitude to work independently in a professional office environment
- InDesign experience a bonus
Explore the Benefits of Working at Benesch!
At Benesch we prioritize the health and wellness of our employees understanding that their well-being is crucial for both personal and professional success. We offer a range of benefits for eligible employees including insurance retirement plans and wellness programs. Our Total Rewards package is designed to support a healthy lifestyle and can be customized to meet the needs of our employees and their families. Click here to learn more about some of the benefits of working at Benesch!
Professional Development
- Opportunities for management and leadership development at all levels including executive coaching and leadership development for Team Leaders Group Managers Division Managers and Executive Leaders
- Tuition reimbursement for job-related courses
- Ongoing professional development through resources like Red Vector LinkedIn Learning technical team meetings knowledge-sharing training sessions
- Personalized training and career development plans with your manager
- Funding for training committee work professional organization memberships and licenses/certifications
- Support for active participation in professional organizations to foster leadership and community engagement
Retirement Benefits
- Access to valuable retirement planning tools education and individual meetings with plan advisors at no charge
- Potential for Benesch to contribute up to 9% of your gross compensation to your retirement plan (5% profit-sharing contribution to your 401(k) plan regardless of your own contributions & 80% match on your contributions up to a maximum company contribution of 4%)
Work/Life Balance
- Flexible work schedules and hours including work-from-home options (dependent on the role)
- Generous Paid Time Benefits (PTB) that increase with your career
- Immediate use of annual PTB; no accrual needed with the ability to bundle time-off plans for extended vacations or life events
- Ten days of paid parental leave for birth adoption or foster placement
Employee Engagement
- At Benesch we encourage our team members to extend their impact beyond their core responsibilities. Join our employee resource groups and committees to enhance your work-life balance and contribute to our community-focused initiatives. We support a variety of programs including community service student scholarships and matching gift opportunities reflecting our commitment to a vibrant and diverse workplace.
If you are based in California we encourage you to read this important information for California residents linked here.
Benesch is firmly committed to Equal Employment Opportunity (EEO) and prohibits employment discrimination for employees and applicants in all protected groups including veterans and individuals with disabilities or other status protected by federal state and local laws.
Know your Rights: Workplace Discrimination is Illegal
We will be accepting applications on an ongoing basis until a candidate is found.
Benesch is committed to working with and providing reasonable accommodation to applicants with a physical disability or other impairment.
If you are limited in your ability or are unable to access Beneschs Careers website due to a physical disability or other impairment you may request a reasonable accommodation by emailing. This option is only available to those in need of an accommodation due to a disability or other impairment. Please do not use this as an alternative method for general inquiries or status on applications as you will not receive a response. Reasonable requests will be responded to as soon as possible on a case-by-case basis.
Recruiters or staffing agencies: Benesch is not obligated to compensate any external recruiter or search firm who presents a candidate their resume or profile to a Benesch employee without a recent current and fully executed agreement on file. Please direct all communications to the HR team at
Employment Type
Full Time
