Operations Manager
Operations Manager
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Job Description
We are seeking a proactive and highly organized Office Operations Manager to oversee the day-to-day operations of our Warsaw office. This role is pivotal in ensuring a well-functioning efficient and engaging workplace environment. The ideal candidate will be a strategic thinker with strong leadership skills and a passion for operational excellence and sustainability.
Your Responsibilities
- Office Management & Operations
- Ensure the smooth and efficient running of all office operations.
- Oversee office infrastructure supplies and services to maintain a productive work environment.
- Manage office relocations refurbishments and space optimization projects.
- Team Leadership
- Lead mentor and develop a small administrative team (currently 2 direct reports).
- Foster a collaborative and high-performance culture within the team.
- Vendor & Facility Management
- Negotiate contracts and maintain relationships with external vendors including car fleet providers and the building landlord.
- Monitor service levels and ensure cost-effective procurement.
- Internal Communication
- Facilitate clear and consistent internal communication across the Polish office.
- Organize internal Town Hall meetings.
- Administrative Procedures
- Draft update and maintain office administration policies and procedures.
- Ensure compliance with company standards and local regulations.
- Sustainability & ESG
- Lead sustainability initiatives including the preparation of annual carbon footprint data.
- Actively contribute to ESG programs.
- Budget & Financial Oversight
- Manage the office operations budget including invoice approval and cost control.
- Track expenses and ensure alignment with financial targets.
- Continuous Improvement
- Identify opportunities for operational improvements and implement effective solutions.
- Drive innovation in office management practices.
- Cross-functional Collaboration
- Work closely with other departments.
- Support corporate initiatives and contribute to strategic projects.
- Event Planning
- Oversee internal events and activities planned by the Office Ops team.
Qualifications :
- Proven experience in office and facilities management preferably in an international environment.
- Experience in office/admin project management.
- Strong leadership and team management capabilities.
- Excellent organizational and problem-solving skills.
- Effective communicator with fluency in Polish and English.
- Experience with sustainability and ESG initiatives is a plus.
- Proficiency in MS Office.
Additional Information :
Were a community here that cares as much about your life outside work as how you feel when youre with us. Because your job shouldnt take over your life it should enrich it. Here are some of the benefits we offer:
- Premium medical and dental care
- Life insurance
- Flex Benefits - Worksmile Cafeteria System (Multisport vouchers tickets etc.)
- Employee Referral Program
- Hackathons Knowledge Sharing Hours In-house projects
- Tech and sport communities
- Events and integration parties
- Charity initiatives 2 extra volunteer days
- English/German classes
- Game room and chillout zone
Our commitment
Equal opportunities are important to us. We believe that diversity and inclusion at The Stepstone Group are critical to our success as a global company so we want to recruit develop and keep the best talent. We encourage applications from everyone regardless of background gender identity sexual orientation disability status ethnicity belief age family or parental status and any other characteristic.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
