Remote Executive Assistant
Remote Executive Assistant
Posted on :
26-08-2025
Employer Active
1 Vacancy
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Job Description
Position Title: Executive Assistant to the Marketing VP
Location: Remote
Position Type: Full-Time
Availability: Should be reachable during U.S. working hours ( 7:00 PM 3:00 AM Kenyan
Time) with light to overlap at least 4 hours (preferably more) with my
working hours
Role Overview
The Executive Assistant will be a key partner in managing daily operations
including scheduling email management invoice processing and administrative
should be proactive in anticipating needs detail-oriented in execution
and motivated to identify ways to take tasks off the Marketing VPs plate.
This role is ideal for someone who is highly organized thrives on task management and is
eager to learn and grow in marketing operations creative development or campaign
management.
Key Responsibilities
Scheduling & Calendar Management
Manage and coordinate the Marketing VP s calendar ensuring efficient scheduling of
meetings appointments and events.
Proactively identify and resolve scheduling conflicts.
Coordinate video production days and travel.
Email Management
Monitor and manage the VP s inbox flagging priority messages and drafting responses.
Ensure timely follow-ups and organize communications for efficiency.
Invoice & Expense Management
Enter and track invoices ensuring accuracy and timely processing.
Assist with expense reporting and budget tracking for the marketing team.
Administrative Support
Provide general administrative support including tracking and following up on action
items.
Organize and maintain digital files and documents.
Assist with tasks such as gift card coordination and corporate onboarding.
Proactive Task Management
Anticipate team and executive needs proactively solving problems before they arise.
Take initiative in removing tasks from the VP s workload.
Support operational efficiency including QA testing of funnels and other processes.
Growth & Development Opportunities
Collaborate with the marketing team on special projects.
Explore growth areas in marketing operations creative development campaign
management and AI tool adoption.
Contribute ideas to improve workflows reporting and automation.
Must-Haves
Proactive Mindset: Strong initiative with the ability to anticipate needs and
independently add value.
Organizational Excellence: Exceptional attention to detail; able to manage multiple
tasks and priorities simultaneously.
Communication Skills: Strong written and verbal communication; able to draft
professional correspondence.
Tech-Savvy: Proficiency in Google Workspace (Docs Sheets Calendar Gmail) project
management tools (Asana) and communication platforms (Zoom).
Availability: Minimum 4-hour overlap with 10 AM 6 PM MT.
Confidentiality: Demonstrated ability to handle sensitive information with discretion.
Valued Experience
Familiarity with marketing tools and platforms (Braze Canva Adobe Creative Suite).
Experience or interest in creative tasks such as graphic design copywriting or video
editing.
Knowledge of marketing operations workflows reporting or automation tools (Zapier
Airtable).
Experience with event coordination (virtual or in-person).
Interest in experimenting with AI tools for marketing and operations.
Employment Type
Full Time
Key Skills
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