Archivist

Are you passionate about organization and precision Join our team as an Archivist and play a vital role in preserving the integrity of scientific this position youll be the go-to expert for managing essential records supporting audits and ensuring compliance with industry standards. If you thrive in a detail driven environment and love keeping things running smoothly wed love to hear from you!

Salary: Starting at $46325/year DOE

This position is on-site in Moscow Idaho.

About Us

Alturas Analytics Inc. is a contract research organization bioanalytical laboratory providing personalized MS/MS bioanalytical services to the pharma and biotech industries worldwide. We are a growing privately owned company working with our collaborators to aid in the treatment and cure of disease.

Joining the Alturas Analytics team means becoming a part of a supportive and passionate community. Our staff consists of talented dedicated individuals who are committed to delivering the highest quality of service to our clients. Our goal is simple to ensure that Alturas employees thrive so that we can do the best possible work in our field ensuring greater care for our world.

Benefits

• We pay 100% of your premiums for health dental and vision insurance and 25% of the premium for dependent coverage
• Paid time off (starting at 3 weeks/year) and paid holidays
• Bonus program based on company-wide goals
• Health Savings Account (HSA) (with company match) and Flexible Spending Account (FSA) options
• Life insurance and short- and long-term disability at no cost to you
• Safe Harbor 401k with an automatic 3% employer contribution
• Employee Assistance Programs focused on mental health
• Voluntary Life AD&D Critical Illness and Accident insurance

Perks

• Work-life balance
• Tuition reimbursement
• Opportunities for continuous learning and development
• Relaxed yet professional environment
• Professional development opportunities
• Wellness program including bike/walk to work incentive
• Charitable donation matching
• Paid time off for volunteering
• Monthly catered lunches holiday celebrations unlimited (good) coffee beverages snacks and more!

Position Summary:

The Archivist is responsible for organization storage retrieval and maintenance of records and data generated under Good Laboratory Practices (GLP) regulations and Standard Operating Procedures (SOPs). This role ensures compliance with regulatory standards preserves the integrity of laboratory documentation and facilitates efficient access to archived materials for audits inspections and research purposes. This position requires engaging in other document management duties to include organizing all active regulatory documentation as well as other business-related documents in both manual and electronic forms.

Essential Duties and Tasks:

• Organize catalog and archive laboratory records study data reports and related documentation in accordance with GLP guidelines and organizational policies.
• Ensure proper metadata indexing and secure storage of physical and electronic records to maintain traceability and confidentiality.
• Manage the archiving process including the transfer of data from active studies to long-term storage systems.
• Verify the completeness and accuracy of archived materials ensuring compliance with FDA regulatory requirements.
• Retrieve and provide access to archived records as needed for internal reviews regulatory audits or legal inquiries.
• Maintain and update archiving databases and systems to track the location and status of stored materials.
• Collaborate with Quality Assurance and laboratory teams to resolve discrepancies or issues related to archived records.
• Communicate with clients to return or dispose of archived materials that have met retention timelines.
• Stay current with GLP regulations and industry best practices to ensure ongoing compliance.
• Basic data entry filing indexing scanning and retrieval of active physical documents according to Standard Operating Procedures and applicable FDA regulations and guidelines.
• Assist in maintaining workflows and procedures in an electronic document management system (e.g. TMS - test method updates).
• Assist with tracking document movement and status.
• Assist in developing technical procedures related to work processes in the Document Management Department.
• Provide document retrieval support to the Quality Assurance Unit and other appropriate staff during client and regulatory audits.
• Handle documents in a confidential manner adhering to company privacy and security guidelines.
• Act as SOP Manager including delegating authorship of SOPs to appropriate subject matter experts managing the SOPs forms and technical procedures document lifecycle.

Additional Duties and Tasks:

• Performs other duties as needed or assigned

Education and Experience Requirements:

• Bachelors degree or Associates degree with 1-2 years of work experience
• 1-2 years of work experience in document management archiving or a laboratory setting
• Excellent knowledge of complete MS Office suite
• Excellent knowledge of complete Adobe Acrobat suite

Nice to Have:

• Previous database management experience preferred
• Previous experience in regulated environment preferred
• Experience in a GLP laboratory
• Records retention knowledge
• An equivalent combination of education and experience may qualify the appropriate personnel for this position

Skills and Abilities Requirements:

• Strong communication skills and the ability to work collaboratively in a team environment
• Excellent organizational skills with strong attention to detail and accuracy
• Ability to interpret procedures regulations and guidelines
• Ability to work accurately with computers

Physical Requirements:

• Sitting up to 1/3 of the time
• Working in front of a computer monitor up to 1/3 of the time
• Walking up to 1/3 of the time between departments/offices
• Standing up to 2/3 of the time
• Using hands to handle or feel up to 2/3 of the time
• Reaching with hands and arms up to 2/3 of the time
• Talking of hearing less than 1/3 of the time
• Climbing or balancing less than 1/3 of the time
• Stooping or kneeling less than 1/3 of the time
• Lifting up to 10 lbs. up to 2/3 of the time
• Lifting up to 25 lbs. less than 1/3 of the time
• Lifting up to 50 lbs. less than 1/3 of the time

About the Area

Located in a vibrant town and home to the University of Idaho Moscow Idaho is a friendly community with beautiful natural surroundings and a lively cultural scene. Youll enjoy walkable streets live music and access to some of the best outdoor recreation opportunities in the country. The Palouse area is made up of several neighboring towns including Pullman Washington where youll find a bustling college town environment with diverse dining options events for everyone and the Washington State University campus.

Community Involvement

Our goal is to build an enduring company of integrity in an environment that provides rewarding career paths and empowers individuals to engage in the well-being of the communities in which they reside. We seek to inspire the next generation of scientists through involvement of educational programs at every level. From making science fun for elementary-aged students active participation in science fairs and guest lecturing at the undergraduate university level we are stepping towards fostering a generation where science is exciting and an integral component of everyday life.

All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or status as a protected veteran.