Processing Archivist
Processing Archivist
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Salary Not Disclosed
1 Vacancy
Job Description
Online applications must be received before 11:59pm on:
September 14 2025If a date is not listed above review the Applicant Instructions below for more details.
Available Title(s):
167-YNFACULTY - Librarian 2 - CareerBusiness Title:
Processing ArchivistEmployee Type:
Faculty () (Fixed Term)Position Term:
Position Details:
The Opportunity:
As the Processing Archivist you will be responsible for preserving accessioning and processing archival collections. Working under the supervision of the Head of Manuscripts Archives & Special Collections (MASC) you will also work independently and collaboratively in a temporary position responsible for accessioning and processing archival collections (primarily analog formats with some digital media) within the University Archives and Manuscript this position you will work in coordination with the Manuscripts Librarian and University Archivist to carry out the evaluation arrangement re-housing general preservation activities preliminary description and development and editing of finding aids for new unprocessed and multi-accession this role you will require a commitment to providing careful and ethical stewardship of collections by implementing best practices and exercising sound judgment. Your role will work independently and in collaboration with MASC faculty and staff as well as staff across the library and will manage the work of students who will assist with processing tasks.
Job Duties and Responsibilities
Process and arrange archival materials; create finding aids using standard metadata.
Supervise and train student assistants.
Ensure preservation and privacy compliance.
Oversee manuscript processing and digital collection creation.
Support MASC programming reference services and outreach.
Contribute to unit goals and assist with ad hoc tasks.
Stay current in archival practices; participate in library and university service.
Additional Information:
This is a full-time 12-month 2-year fixed-term position based on the Pullman campus (in-person).
Annual Salary: $65000 - $68000 In accordance with RCW 49.58.110 the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidates current experience education skills and abilities related to the position.
Benefits: WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical dental life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts. For a more detailed summary of benefits offered by WSU for Faculty please review the summary of benefits for WSU Faculty and Total Compensation
Required Qualifications:
Masters degree from an American Library Association accredited Library and Information Studies program at date of hire or advanced degree in related field.
At least one year of experience arranging describing and cataloging archival records including creating DACS compliant finding aids.
Demonstrated practical knowledge of archival policies and procedures
Demonstrated ability to work independently and to exercise discretion initiative and judgment.
Demonstrated ability to work harmoniously and effectively with others.
Demonstrated ability to work with diverse sets of stakeholders.
Demonstrated strong writing and verbal communication skills.
Excellent interpersonal verbal written organizational problem-solving and planning skills
Preferred Qualifications:
Supervisory experience especially working with students.
Experience with Encoded Archival Description (EAD).
Experience with ArchivesSpace.
Experience navigating complex issues in processing archival collections such as privacy confidentiality legal requirements and cultural sensitivity.
Experience with archives metadata standards.
Experience in project management training students in complex processing tasks and creating project documentation and workflows.
Experience providing reference support and customer service in a special collections or archives environment.
About Manuscripts Archives & Special Collections - For more information about the great work we are doing and to view our mission and values please visit our website: Libraries Webpage
Area/College: Libraries
Department Name: Manuscripts Archives & Special Collections
Location: Pullman WA
Application Instructions: Applicants must upload the following required documents to their online application. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.
1) Resume
2) Cover Letter
External candidates upload all documents in the Application Document section of your application.
Current WSU Employees (internal candidates) before starting your Workday application please use these instructions to update your education and experience in your worker profile in Workday. Internal candidates upload all documents in the Resume/Cover Letter section of your application.
Documents may be submitted as one file or separate files. Applicants are encouraged to upload as a PDF if possible.
Reference contact information will be requested later in the recruitment process through Workday.
Background Check: This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34 engages in law enforcement requires security clearance interacts with WSU students in a counseling or advising capacity has access to personal identifying and/or financial information unsupervised access to university buildings/property or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.
Time Type:
Washington State University encourages all qualified candidates to apply including members of the military and veterans and persons with disabilities.
WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.
WSU is committed to providing access and reasonable accommodation in its services programs activities education and employment for individuals with disabilities. To request disability accommodation in the application process contact Human Resource Services: (v) Washington State TDD Relay Service: Voice Callers: 1-; TDD Callers: 1- (f) or .
Notice of Non-Discrimination
In matters of admission employment housing or services or in the educational programs or activities it operates WSU does not discriminate or permit discrimination by any member of its community against any individual on the basis of sex race color national or ethnic origin physical disability mental disability sensory disability use of a trained service animal age religion creed genetic information marital status sexual orientation gender identity protected veteran status honorably discharged veteran member of the military or immigration or citizenship status except as authorized by federal or state law regulation or government contract.
Inquiries about the application of federal and state laws and regulations (including inquiries regarding the application of Title IX ADA/Section 504 and implementing regulations) as well as reports and complaints of discrimination and harassment can be made verbally or in writing to WSUs Compliance and Civil Rights the Department of Educations Office of Civil Rights or both.
More information resources and contact information are available here:
Employment Type
Full-Time
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