PRESCOTT HISTORICAL SOCIETY

The Sharlot Hall Museum is an open-air museum and heritage site located in Prescott Arizona. Opened in 1928 by Sharlot M. Hall as the Gubernatorial Mansion Museum the museum that now bears her name is dedicated to preserving the history and culture of the Central Highlands of Arizona. The Museum features eleven exhibit buildings (six of which are historic) compelling exhibits and beautiful gardens which serve as the setting for numerous public festivals and events.

Sharlot Hall Museum

415 West Gurley Street

Prescott Arizona 86301

Annual Salary: $55000

Grade: 19

Open Until Business Needs Are Met

The Archivist will perform professional and technical archival work in identifying appraising accessioning and describing historical and permanent records of state and local government and from the public and to preserve process and make these records available and retrievable for public research and for the use of officials at all levels of government.

Typical work products consist of a retrievable inventory of preserved and usable records for researchers curators officials and patrons as well as a fully processed archival collection.

Performs professional archival and technical work in appraising accessioning arranging describing preserving publishing or providing reference service from public records and historic documents

Arranges for the transfer of records and collections including the sorting screening identifying classifying listing packing tagging and delivering to the receiving official organization or storage area

Schedules monitors or supervises curatorial assistants interns or volunteers engaged in processing and inventorying collections accessioning collections and answering patron requests

Studies inspects and appraises records or collections to determine whether they are accessionable on the basis of their historical appropriateness inactivity and value

Identifies organizes and inventories collections of documents books newsprint photographs and images film recordings and related archival and historical records

Provides assistance to officials patrons organizations other governmental agencies and private sector groups on archival principles and procedures

Assures that records are shelved or stored in such a manner as to preserve their archival integrity and accessibility for reference use

Develops or revises descriptive finding aids to facilitate reference servicing and internal control

Conducts special studies or projects such as preparation of guides grants and publications

Identifies conservation needs within collections and updates inventories

Trains staff and others in archival principles and techniques

Writes reports and procedures

Knowledge of:

The scientific treatment of archival material to ensure preservation; microfilm microfiche and other graphic or photographic processes and techniques

Considerable knowledge of the care and preservation of archival materials documents newsprint photographs and other images books etc.

Understanding of the needs methods and techniques of scholarly research and other repositories in the region and Arizona

Considerable knowledge of archival principles methods practices and of records management principles and procedures

Considerable knowledge of the organization of state and local government Arizona and regional history

Skills in:

Examining and appraising records and documents for archival/historical collection

Interpersonal relationships; oral and written communication techniques

Researching historical topics and information retrieval techniques

Training others in archival procedures

Abilities to:

Establish and maintain effective working relationships

Academic training and knowledge of American Arizona and Southwestern history culture and archaeology with knowledge of Prescott Yavapai County and Central Arizona

In lieu of a graduate degree the candidate must demonstrate 10 years or more of research and publishing history in the subject areas above

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business then the following requirements apply:Drivers License Requirements.

The State of Arizona offers a comprehensive benefits package to include:

Optional employee benefits include short-term disability insurance deferred compensation plans and supplemental life insurance

Life insurance and long-term disability insurance

Vacation plus 10 paid holidays per year

Health and dental insurance

Retirement plan

Sick leave

Learn more about the Paid Parental Leave pilot programhere. For a complete list of benefits provided by The State of Arizona please visit our benefits page

Positions in this classification participate in the Arizona State Retirement System (ASRS)

Please note that enrollment eligibility will become effective after 27 weeks of employment

If you have any questions please feel free to contact Brian Westerberg at for assistance