Educational Specialist (Processing Archivist) #0096882

Title: Educational Specialist (Processing Archivist)

Position Number:

Hiring Unit: UH AT WEST OAHU ACADEMIC AFFAIRS ULUULU GIUGNI ARCHIVES

Location: Kapolei HI

Date Posted: August 7 2025

Closing Date:August 22 2025

Band: B

Salary:salary schedules and placement information

Full Time/Part Time: Full Time

Month: 11-month

Temporary/Permanent: Permanent

Duties and Responsibilities (*denotes essential functions):

• *This position serves as the Processing Archivist and oversees the processing activities of Uluulu: The Henry Kuualoha Giugni Moving Image Archive of Hawaii.
• *Perform processing of archival motion picture film videotape audio recordings and paper-based collection material including arrangement description cleaning and rehousing.
• *Assign technical and descriptive metadata to collection materials using media asset management system.
• *Inspect and survey all incoming collection materials and make recommendations for processing and preservation priorities.
• *Create archival inventories finding aids and reports to make collection materials accessible for research.
• *Accession collection items to generate unique IDs to track the preservation lifecycles of individual items.
• *Maintain collection control in the archives vault by assigning locations and monitoring collection movement in and out of the vault including shipments to preservation vendors.
• *Create and implement standard processing procedures and workflows according to the archival industrys best practices and train appropriate staff.
• *Develop processing projects for the archives internship and volunteer programs and train and supervise interns and practicum students.
• Attend and present at national professional archival conferences and workshops about archival processing in order to keep abreast of industry standards and their application to Uluulu.
• Compile monthly and annual statistics analyze results and run reports related to archival processing.
• Assist with preservation and reformatting activities including monitoring environmental conditions of stacks and vault and working with analog videotape monitoring and digitizing equipment.
• Assist with administrative duties for the daily operation of the archives including maintaining and ordering office and archival supplies communication with building facilities staff and communication with UHWO administration.
• Assist with descriptive cataloging captioning and transcription as needed.
• Provide reference services and answer research-related questions as needed.
• Other duties as assigned.

Minimum Qualifications:

1. Possession of a baccalaureate degree in Arts and Sciences with major coursework related to library and information science creative media and/or film or related field and three (3) years of progressively responsible professional experience with responsibilities for processing activities in an academic library or archival setting; or any equivalent combination of education and/or professional work experience which provides the required education knowledge skills and abilities as indicated.
2. Considerable working knowledge of principles practices and techniques in the area of moving image archiving and preservation as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts principles and methodologies.
3. Considerable working knowledge and understanding of applicable federal and state laws rules regulations and theories and systems associated with processing activities in an academic library or archival setting.
4. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective innovative and timely manner.
5. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing verbally and by preparation of reports and other materials.
6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations groups team leaders and members and individuals.
7. Demonstrated ability to operate a personal computer and apply word processing software.
8. Demonstrated ability to lead subordinates manage work priorities and projects and manage employee relations.

Supplemental Minimum Qualifications:

1. Knowledge of the film and video production process and materials associated with production.

2. Knowledge of Hawaiian media history culture and language.

3. Experience with handling inspection and identification of various film formats (e.g. 8mm Super8 16mm 35mm) and videotape formats in a wide variety of obsolete playback systems (e.g. 2 Quad 1 3/4 Umatic Betacam SP).

4. Experience with Recollect media asset management software or other similar content management system.

5. Ability to manage multiple projects simultaneously.

6. Evidence of strong critical thinking skills.

7. Experience in a collaborative and collegial setting.

8. Productive attitude and enthusiasm for an innovative and changing environment.

Desirable Qualifications:

1. Masters degree in Library and Information Sciences.
2. Translation experience with Olelo Hawaii or other local community languages (e.g. Japanese Tagalog Korean).
3. Experience with nitrate film handling and shipping.
4. Experience with ClimateNotebook or other environmental analysis software.
5. Experience with Augusta ADA Aegisub or other voice-to-text and captioning software.
6. Knowledge of digital video and audio file formats.
7. Ability to lift 20-30 pound boxes.

To Apply:

• Cover letter to the selection committee indicating your interest in the position and how the minimum and desirable qualifications are met.
• Resume
• The names and contact information (telephone number and email addresses) of at least three (3) professional references.
• Copies of educational transcripts with confidential information redacted (i.e. social security number date of birth etc.)

The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment including on the basis of veteran and disability status. For more information visit: is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions criminal history record checks.

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In accordance with Article 10 of the unit 08 collective bargaining agreement bargaining unit members receive priority consideration for APT job vacancies. As a result external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information please refer to the following link: