Research Finance & Grants Specialist - OLOL
Research Finance & Grants Specialist - OLOL
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Responsibilities
Clinical Trial & Grant Invoicing and Accounts Receivable (AR):
Generate and submit invoices in accordance with Clinical Trial Agreements (CTAs) grant budgets and sponsor requirements.
Track accounts receivable and follow up on outstanding payments; reconcile sponsor payments with invoiced amounts.
Maintain documentation of invoicing history payment schedules and correspondence with sponsors and funding agencies.
Accounts Payable (AP) and Expense Processing:
Review and process allowable expenses for research studies and grants including vendor invoices subject reimbursements and internal charges.
Ensure proper allocation of expenses to appropriate project accounts and budget categories consistent with agreement terms and institutional policy.
Coordinate with Finance Procurement and AP teams to resolve discrepancies and ensure timely payment processing.
Budget Tracking and Study/Grant Monitoring:
Set up study and grant budgets in internal tracking systems upon award activation.
Monitor budget performance verify availability of funds for planned expenditures and ensure costs align with sponsor-approved budgets.
Identify budget variances and recommend corrective actions when needed.
Compliance and Regulatory Alignment:
Ensure post-award activities for federal grants comply with the Office of Management and Budget (OMB) Uniform Guidance (2 CFR 200) including cost allowability allocability and documentation standards.
Assist with audit preparation and responses by maintaining organized financial records and agreement documentation.
Work with the IRB and other oversight bodies as needed to support compliant study operations.
Subaward and Grant Support:
Review subaward agreements for financial terms and coordinate invoice processing and payment.
Track subrecipient invoices and documentation in accordance with Uniform Guidance monitoring requirements.
Support Principal Investigators (PIs) in understanding financial responsibilities and timelines related to grant expenditures.
Stakeholder Communication and Coordination:
Collaborate with PIs study teams and research operations staff to gather data for invoicing monitor project progress and resolve financial questions.
Serve as liaison between the research office and sponsors CROs and internal stakeholders regarding financial terms payments and compliance.
Communicate important post-award deadlines and deliverables to investigators and department leads.
Process Improvement and Documentation:
Maintain and improve systems for tracking budgets invoices and payments for both grants and clinical trials.
Contribute to the development and refinement of standard operating procedures (SOPs) related to post-award management.
Provide training and guidance to investigators and staff on financial processes and sponsor expectations.
Qualifications
Experience: 3 years of related experience
Education: Bachelors Degree required
Skills and Abilities: effective communication customer service interpersonal planning and organization active lsitening attention to detail business finance Microsoft technology and software
Required Experience:
Unclear Seniority
Employment Type
Full-Time
