Fund Development Coordinator
Fund Development Coordinator
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Job Description
About the Department of Development in theOffice of Community Engagement
The Development team sets ambitious targets to support Mount Royals growth. Promoting Mount Royals goals achievements and values the Development team fosters positive relationships with community members and donors while growing Mount Royals network. This team works to continuously increase Mount Royals endowment portfolio alumni philanthropy and the value of scholarships available to current students.
About the Role
The Fund Development Coordinator plays a key supporting role within Mount Royal Universitys dynamic and high-performing Development Office part of the Division of Community Engagement. This role supports the fundraising efforts of the Major Gifts team and the Associate Vice President (AVP) contributing to a mission-driven team that builds authentic and impactful relationships with donors and community partners.
Working in a fast-paced and professional environment the Fund Development Coordinator plays a key role in supporting the fundraising efforts of the Development Office contributing to everything from donor communications to event logistics and information management.
This is an exceptional opportunity for someone interested in the fields of philanthropy nonprofit fundraising strategic communications or post-secondary advancement. The role offers hands-on experience in nuanced and high-impact communication and insight into what it means to deliver work that is not only accurate and efficient but also polished thoughtful and audience-aware. Youll be part of a collaborative team that values initiative integrity and the ability to go beyond task execution to deliver work with excellence.
This position is a full-time role working 35 hours per week.
Responsibilities
Department Support
- Providing logistical and administrative support before during and after donor meetings campus visits and tours to ensure smooth and professional donor engagement.
- Developing profile information through online sources and Development records
- Securing key meetings with high-level internal and external stakeholders
- Coordinating reservations and parking
- Gathering and organizing research and campus information to prepare for meetings
- Preparing and assembling required materials including accurate briefing notes
- Handling related errands
- Assisting with all follow-up tasks and next steps resulting from these engagements
- Supporting the Development Officers in creating donor related documentation and communications including proposal preparation presentations and other donor-facing documents. These will require editing formatting compiling content sourcing images and design support.
- Assisting with the preparation and management of gift agreements terms ofreference and gift designation forms by coordinating with the donor relations team compliance department senior executive offices and donors to ensure accuracy adherence to institutional policies and alignment with donor intent.
- Assisting with the coordination execution and tracking of mailings to donors (newsletters reports invitations announcements etc.).
- Providing backup to the Executive Assistant to the AVP when required:
- Managing the AVPs calendar including scheduling and confirming meetings
- Taking meeting notes and tracking follow-up items
- Assisting with expense reports and reimbursements
- Ensuring timely signatures and routing of important documents
- Supporting special projects or high-level event coordination as assigned
- Supporting donor events
Data and File Management
- Managing or assisting with event registration andwelcoming and interacting with donor guests
- Assisting with wayfinding and attending to donor needs to enhance the donors experience with MRU
- Preparing accurate briefing notes andtracking invitations and rsvps
- Reserving spaces purchasing and delivering tickets interacting with donors by phone or email to answer questions and more
- Creating managing and overseeing efficient systems and processes to support and streamline the fundraising teams operations
- Coordinating Fund Development team meetings including technical set up creating and distributing agendas taking minutes following up on action items obtaining refreshments managing guests
- Maintaining confidentiality and exercising discretion in handling sensitive information
- Assisting with the coordination execution and tracking of mailings to donors (newsletters reports invitations announcements etc.)
- Maintaining and updating donor records in Development Database (Raisers Edge NXT) and digital files
- Maintaining inventory of donor engagement supplies/collateral and assisting with printing mailing
- Serving as the point of contact when fundraisers are out of the office
- Managing and organizing the structure of shared digital files/drives (primarily Google Drive)
- Organizing and maintaining a dynamic user-friendly online library of institutional fundraising priorities to support the Major Gifts team and continuously improving the system and updating content as priorities evolve.
- Inputting actions from team briefings contact notes gift agreements etc. into the Raisers Edge database in appropriate fields
- Extracting relevant information from contact reports to create and update actions.
- Maintaining up-to-date documentation on prospect and donor record ensuring that it is comprehensive current and user-friendly including managing and updating all biographical information
- Representing the Major Gifts team in the Data Integrity Group with Advancement Services
Qualifications
- TwoYear Diploma/Certificate from a University or Equivalent or higher
- 3 years of experience in a relevant position
- Skilled in the use of Google products (Gmail Google Docs Sheets etc.) Microsoft Office products (Word Excel etc) and knowledge/experience in CRM (helpful if in Raisers Edge NXT) or similar software strongly preferred
- Basic design skills (e.g. Canva PowerPoint Adobe Express) preferred but not required willingness to learn and support visual presentation of donor materials is essential
- Writing skills are a plus especially for supporting donor correspondence event collateral and developmentrelated content
- Ability to multitask and follow projects through to completion
- Proven tact and diplomacy through negotiation and verbal communication including dealing appropriately with confidential and sensitive information around donors and donor strategies
- Demonstrates proactivity with tasks and an ability to anticipate the needs of the Development team
- Ability to be comfortable and productive in a fluid work environment relating to the oftenshifting priorities and deadline pressures associated with effective majorgift fundraising
- Ability to operate effectively in a postsecondary institution environment where policies procedures accuracy and tact are important considerations and our work is frequently viewed by donors and other members of the public with potential for reputational risk and negative financial outcomes around subpar work.
Salary: $42572 - $53833 per annum
Closing Date: until suitable candidate is found
A cover letter and resume should be submitted in one .pdf formatted document. Please title your .pdf document as follows: Job Title Requisition (ex. Coordinator ).
Required Experience:
IC
Employment Type
Full-Time
