As the Personal Assistant to the General Manager you will serve as a key business partner who supports the General Manager in driving operational priorities facilitating cross-functional collaboration and ensuring the smooth execution of strategic initiatives. This role requires exceptional organizational skills a high degree of professionalism and the ability to manage multiple stakeholders while handling confidential matters with discretion.
Beyond day-to-day executive support this role involves coordinating special corporate-level projects and events initiated by the General Managersuch as leadership forums owner meetings CSR programs or community events like marathonswhich typically occur once or twice a year and are not related to daily operational functions.
Reponsibilities
- Manage the General Managers calendar meetings and travel arrangements ensuring alignment with key business priorities.
- Facilitate internal communications track decisions and ensure timely follow-up on tasks and commitments across departments.
- Prepare review and manage professional reports presentations and high-level correspondence.
- Coordinate and monitor progress on key operational goals milestones and strategic initiatives.
- Lead the planning and execution of special non-operational projects or corporate events such as leadership conferences CSR initiatives owner visits or community events (e.g. charity runs marathons or brand activations).
- Organize VIP visits and executive meetings ensuring all details are flawlessly managed.
- Handle sensitive information with utmost confidentiality and integrity.
- Support the General Manager in optimizing priorities time management and business decision-making processes.
Qualifications :
Qualifications:
- Bachelors degree in Business Administration Hospitality Management or a related field (preferred but not mandatory).
- Excellent verbal and written communication skills in both English and Vietnamese.
- Strong organizational skills with attention to detail and the ability to multitask.
- Ability to manage multiple priorities and deadlines with a proactive solution-oriented approach.
- High level of discretion professionalism and confidentiality.
- Proficiency in Microsoft Office (Outlook Word Excel PowerPoint) project tracking tools (e.g. Excel trackers Smartsheet or similar)and Canva is a plus
- Polished appearance and professional demeanor suitable for a luxury hospitality environment.
Additional Information :
Experiences:
- Minimum 2 years of experience as a Personal Assistant Executive Assistant Project Coordinator or in a similar role supporting senior executives.
- Prior experience in the hospitality industry or international organizations is highly preferred.
- Proven ability to coordinate and manage special corporate events or non-operational projects from planning to execution.
- Experienced in managing multiple priorities deadlines and stakeholders effectively.
- Ability to work independently exercise sound judgment and problem-solve in a fast-paced environment.
Remote Work :
No
Employment Type :
Full-time