drjobs Personal Assistant to GM

Personal Assistant to GM

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1 Vacancy
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Job Location drjobs

Hanoi - Vietnam

Monthly Salary drjobs

Not Disclosed

drjobs

Salary Not Disclosed

Vacancy

1 Vacancy

Job Description

As the Personal Assistant to the General Manager you will serve as a key business partner who supports the General Manager in driving operational priorities facilitating cross-functional collaboration and ensuring the smooth execution of strategic initiatives. This role requires exceptional organizational skills a high degree of professionalism and the ability to manage multiple stakeholders while handling confidential matters with discretion.

Beyond day-to-day executive support this role involves coordinating special corporate-level projects and events initiated by the General Managersuch as leadership forums owner meetings CSR programs or community events like marathonswhich typically occur once or twice a year and are not related to daily operational functions.

Reponsibilities

  • Manage the General Managers calendar meetings and travel arrangements ensuring alignment with key business priorities.
  • Facilitate internal communications track decisions and ensure timely follow-up on tasks and commitments across departments.
  • Prepare review and manage professional reports presentations and high-level correspondence.
  • Coordinate and monitor progress on key operational goals milestones and strategic initiatives.
  • Lead the planning and execution of special non-operational projects or corporate events such as leadership conferences CSR initiatives owner visits or community events (e.g. charity runs marathons or brand activations).
  • Organize VIP visits and executive meetings ensuring all details are flawlessly managed.
  • Handle sensitive information with utmost confidentiality and integrity.
  • Support the General Manager in optimizing priorities time management and business decision-making processes.

Qualifications :

Qualifications:

  • Bachelors degree in Business Administration Hospitality Management or a related field (preferred but not mandatory).
  • Excellent verbal and written communication skills in both English and Vietnamese.
  • Strong organizational skills with attention to detail and the ability to multitask.
  • Ability to manage multiple priorities and deadlines with a proactive solution-oriented approach.
  • High level of discretion professionalism and confidentiality.
  • Proficiency in Microsoft Office (Outlook Word Excel PowerPoint) project tracking tools (e.g. Excel trackers Smartsheet or similar)and Canva is a plus
  • Polished appearance and professional demeanor suitable for a luxury hospitality environment.


Additional Information :

Experiences:

  • Minimum 2 years of experience as a Personal Assistant Executive Assistant Project Coordinator or in a similar role supporting senior executives.
  • Prior experience in the hospitality industry or international organizations is highly preferred.
  • Proven ability to coordinate and manage special corporate events or non-operational projects from planning to execution.
  • Experienced in managing multiple priorities deadlines and stakeholders effectively.
  • Ability to work independently exercise sound judgment and problem-solve in a fast-paced environment.


Remote Work :

No


Employment Type :

Full-time

Employment Type

Full-time

Company Industry

About Company

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