Lead Officer, Admissions
Lead Officer, Admissions
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Job Description
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Job Type:
EmployeeDuration in Months (for fixed-term jobs):
3Job Family:
Admissions# of Open Positions:
1Faculty/Service - Department:
Application EvaluationsCampus:
Main CampusUnion Affiliation:
SSUODate Posted:
August 11 2025Applications must be received BEFORE:
August 22 2025Hours per week:
35Salary Grade:
SSUO Grade 09Salary Range:
$72437.00 - $91502.00About Student Affairs :Student Affairs is at the very heart of the student experience at the University of Ottawa. We recruit the very best future students support them throughout their university years and leave them well-prepared for fulfilling careers and future studies. Our team of more than 600 dedicated staff provides the services that keep students happy well and thriving as they pursue their ambitions. We help them apply and enrol for courses we oversee 11 residences and an award-winning Dining Hall we organize fun events and varsity sports activities we run an innovative career development and experiential learning program and much more!
Theres nothing more rewarding than helping future generations reach their full potential at a world-class university. With our wide variety of career opportunities and professional development pathways were sure that youll enjoy the experience as much as our students do.
Position purpose:
Plans coordinates and monitors the admission cycle for undergraduate programs under their responsibility by ensuring correct interpretation and application of practices procedures and policies in order to increase the efficiency and effectiveness of the admission process and meeting admission targets of the University. Acts as resource person for candidates by providing them with information in person in writing or on the phone in both official languages about subjects related to the undergraduate admission process.
In this role your responsibilities will include:
- Admission File Analysis: Analyzes admission applications from all types of undergraduate candidates by evaluating their degrees education and experience. Accepts defers or rejects candidates based on established criteria and distributes admission scholarships and bursaries to eligible candidates.
- Admission Cycle Planning and Coordination: Determines admission offer needs for programs under their responsibility so that enrollment objectives can be met. Works with faculties to develop and implement work procedures and tools to facilitate the admission process. Closely monitors and manages admission numbers for limited enrolment programs under their responsibility. Keeps close track of related statistics.
- Client Service: Acts as a resource person for the community by providing information in person in writing or over the phone about the different undergraduate programs combined program options admission requirements education and career prospects university life student services university regulations and other postsecondary education options. Ensures this information is accurate and provides it in both official languages. Explains to candidates why they have been rejected and presents them with educational alternatives so that they can achieve their goals.
- Reporting and Data Management: Performs analysis and research and compiles data statistics and other information to produce reports that further discussions decision making and special projects. Based on changes to admission criteria and programs prepares changes to be made to the computer system used to evaluate candidates from Ontario secondary schools.
- Liaison Activities: Participates in liaison activities such as university fairs and information sessions held in educational institutions with the goal of increasing University visibility and the number of undergraduate applications.
- Documentation: Works with others to prepare and revise admissions-related information on the internet and in various publications. Prepares documentation related to admission applications and admission offers in order to contribute to an enriching university experience. Writes and maintains procedure manuals for internal use on procedures processes and systems related to their responsibilities
- Coordination of Junior Workers: As needed delegates tasks to more junior workers mainly students hired as part of the Work-Study Program (WSP) and ensures that tasks are completed according to the stated norms and instructions.
- Special Projects: Participates in special projects or faculty/service initiatives as needed
What you will bring:
- University degree in administration or a related discipline or an equivalent combination of education and work experience
- Minimum three years of demonstrated experience in a similar role
- Experience interpreting explaining and applying regulations and methods
- Thorough knowledge of postsecondary programs academic regulations and university services
- Experience using computer systems and software such as Student Information Systems (SIS) Windows word processing software spreadsheets databases the internet and email
- Experience in academic record analysis management and control
- Experience in administrative writing in both official languages
- Experience working under pressure and prioritizing work to meet strict deadlines
- Excellent communication interpersonal and customer service skills
- Ability to work evenings and weekends as required
- Bilingualism English and French (oral and written)
Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:
Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.
The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect teamwork and inclusion where collaboration innovation and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply we welcome applications from qualified Indigenous persons racialized persons persons with disabilities women and LGBTQIA2S persons. The University is committed to creating and maintaining an accessible barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment assessment and selection processes. Applicants with disabilities may contact to communicate the accommodation need. All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.
Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.
If this is a front-line position with responsibilities to interact with students selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.
Prior to May 1 2022 the University required all students faculty staff and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 Covid-19 Vaccination. This policy was suspended effective May 1 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
