Administrative Clerk Senior - Public Safety (IN-HOUSE ONLY)
Administrative Clerk Senior - Public Safety (IN-HOUSE ONLY)
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$ 52221 - 70404
1 Vacancy
Job Description
Definition
- IN-HOUSE ONLY: This position is open to internal (permanent and temporary) Coast Community College District (CCCD) employees to apply. External candidates are not eligible to apply. If you are not a current active employee with CCCD please do not apply at this time.
About Golden West College
D.E.I.A - Diversity Equity Inclusion and Accessibility
At Golden West College we are committed to providing high quality education and equitable outcomes through inclusive practices that support and celebrate everyone. We welcome candidates that share our devotion to educating and improving the lives of our representative students employees and community populations. Please visit the links below to learn more information about GWC:
- Mission Vison and Values
- GWC Vision 2030 Comprehensive Master Plan
- GWC Employee-Student Demographics
- Student Equity and Achievement Program
SummaryPerforms a variety of technical clerical record keeping data profiling and reporting or other support to include monitoring of contracts budgets and administrative aspects of projects.Distinguishing Career FeaturesThe Administrative Clerk - Senior represents the second level position within a generalist clerical career path. Advancement to Administrative Clerk - Senior requires three years in the capacity of Administrative Clerk or equivalent and enough knowledge of program and record keeping for monitoring contracts such as those for student engagement process departmental or program costs and/or monitor grant performance against budget reports. The Administrative Clerk - Senior may be used in a partial leadership or coordinating role or in a more specialized capacity.Essential Duties and ResponsibilitiesSpecific duties may vary among departments divisions and jobs. Incumbents typically perform a substantial portion or all of the following types of duties as assigned:- Composes routine letters memoranda reports work orders requisitions or other materials from straight copy rough drafts or verbal instructions. Prepares handbooks schedules brochures and other program materials.
- Processes documents requiring knowledge of the special terminology policies and procedures of department or area of specialized function such as contracts and vendor arrangements.
- Monitors contractual provisions. Sets up files and critical events and dates for internal interim and year-end reviews. Aids with contract documents by adapting district-approved formats and facilitating content and approvals.
- Compiles statistical data for use by others in research and reports. Maintains departmental information in established data entry formats. Searches out information in departmental records and files.
- Maintains financial records for a fund or program with activities that include processing of expenditures documentation of inventory and preparation of mandated reports.
- Greets visitors staff or students in person or over the telephone ascertains nature of business and provides standard information related to area of assignment.
- Maintains records and files of documents processed for ready access and compiles various reports according to well-defined operating procedures.
- Ensures the timely distribution and receipt of a variety of records and reports. Requests or provides information as necessary to ensure completeness and accuracy.
- Reviews and prepares documents for entry of information into electronic data processing system. Follows up as necessary to complete documents. Enters and updates information into system according to standard formats. Extracts data from existing databases and converts to other formats.
- Maintains privacy for student health and other information processed or received during performing assigned duties.
- Assists with the coordination of programs workshops and meetings between program staff managers administrators or the general public.
- Assists with event and incident action plans for large scale campus events.
- Collects money from campus parking dispensers and delivers collected monies to the college Bursars office.
- Assists coordinator and/or manager with monthly campus emergency task force meetings.
- May receive sort and distribute incoming mail.
- May participate in selecting training and assigning work to regular staff and short term and student assistants.
- May receive cash payments and provide receipts. Places cash in cash drawer and conducts daily counts and slips.
- May coordinate the workflow for a high-volume customer-service oriented office.
- May serve as a resource for other Administrative Clerks filling into balance workload solving difficult transactions and researching files and records to resolve discrepancies.
- May work with the Public Safety Dispatch Center.
- Performs other related duties as assigned that support the objective of the position.
- Required to abide by all District policies and procedures including Board Policy 3050 Code of Professional Ethics.
Qualifications and Physical Demands
- Knowledge and Skills
- The position requires an in-depth working knowledge of the practices and techniques used in the assigned organization unit.
- Requires a working knowledge of office practices procedures and equipment including filing systems receptionist and telephone etiquette and techniques letter and report writing.
- Requires a working knowledge of the procedures used in accounting budget purchasing and payroll transaction processing and statistical record keeping.
- Requires a working knowledge of personal computer-based software programs that support this level of work including but not limited to word processing spreadsheet presentation graphics and specialized database software used in education.
- Requires sufficient mathematics skills to compute sums and statistics.
- Requires sufficient knowledge of the English language grammar spelling punctuation proofreading and editing to prepare original correspondence.
- Requires enough human relations skills to orient and train others convey technical information to others and use patience in dealing with a diverse population.
Abilities- Requires the ability to perform the essential responsibilities and functions of the position.
- Requires the ability to perform the duties of the position efficiently and effectively under general supervision.
- Requires the ability to learn interpret explain and apply knowledge of District and department organization operations programs functions and special department terminology when performing assignments.
- Requires the ability to prepare financial summaries.
- Requires the ability to prepare presentation quality charts written materials and spreadsheets.
- Requires the ability to operate standard office machines and equipment.
- Requires the ability to maintain records and prepare reports.
- Requires the ability to maintain confidentiality of private and sensitive information.
- Requires the ability to communicate with peers and other staff or public in a manner reflecting positively on the department and District.
Physical Abilities- The general physical demands working conditions and essential job functions associated with this classification will be kept on file with the Office of Human Resources.
- Essential functions will vary by position.
- As defined by Title I of the Americans with Disabilities Act (ADA) and Californias Fair Employment and Housing Act (FEHA) the District shall engage in a timely good faith interactive process with employees or employment applicants who are requesting or are in need of reasonable accommodations and provide reasonable accommodations for employees or employment applicants who because of their disability are limited in or unable to perform one or more of the essential functions of their job in accordance with applicable state and federal law.
Minimum Qualifications:Education Experience D.E.I.AThe position requires a High School diploma supplemented by post-secondary course work in general office skills and 4 years of general clerical and keyboarding experience in a customer service-oriented environment. Additional post-secondary education may substitute for some experience. Or any combination of education and experience which would provide the required equivalent qualifications for the position.
ANDDemonstrated evidence of responsiveness to and understanding of the racial ethnic disability gender identity sexual orientation socioeconomic academic and cultural diversity within the community college student population including students with different ability statuses (e.g. physical and/or learning) as these factors relate to the need for equity-minded practice within the classroom and campus.Licenses and CertificatesMay require a valid driver license.Working Conditions
Work is performed mainly indoors where minimal safety considerations exist. Conditions of Employment
This is an IN-HOUSEONLY regular full-time 12 month per year classified position. The normal hours of work are 8:00 a.m. to 5:00 p.m. Monday through Friday. Hours will vary and may include nights and/or weekends in order to meet the needs of the department. The effective date of employment will be arranged with the supervisor.ATTENTION: Before applying please be sure to review the Coast Colleges District Board Policy regarding Nepotism (BP 7310) (Download PDF reader) (Download PDF reader) to check if your application may be impacted. Additionallyapplicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time. If you have any questions please contact HR Recruitment at or .
Application Requirements
To be considered for employment you must submit a complete application packet at by the application deadline:11:59 pm Friday August 22 2025.
Incomplete applications application materials submitted by mail and documents not requested in the job announcement will not be considered. Please note that the district does not return materials submitted in the application process (copies of original supporting documents are acceptable).
A complete application packet includes:
- A complete Coast Community College District Online Employment Application.
- A Current Resumeof professional and educational background and experience.
- A Cover Letterdetailing your experience related to the role.
- Detailed responses to all Supplemental questions.
Individuals who need reasonable accommodations in accordance with ADA should notify the Human Resources Office for assistance by emailing or by calling 714.438.4716.
Pay Philosophy
Coast Community College District through policies practices and other benefit programs delivers a fair and equitable total compensation program that promotes equal employment opportunity inclusion and workforce general it is the policy of the district to place new employees at the first step of the salary grade. All movement on the salary schedule will occur July 1 of each year for all classified employees.(Salary Range EE-111)
Benefits
This position is eligible for the following benefits. Please visit the benefits tab above for additional information.
- Generous medical dental vision and life insurance plans for employees and dependents
- 21 paid holidays
- Cumulative sick leave
- Paid vacation
- Longevity salary programs
- PERS/STRS retirement plans
- Deferred compensation/457 plans
- Employee Assistance Program
Employment Information
- Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
- The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies procedures and Title IX. (Reference: BP/AP 5910 )
- The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students staff administrators and faculty thrive. Individuals interested in advancing the Districts strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.
The SELECTED CANDIDATE is required to complete the following prior to employment:
- Provide a Certificate of Tuberculosis Exam for initial appointment (Note: The certificate must be renewed every 4 years as a condition of continuing employment).
- Have fingerprints taken by a Live Scan computer at the candidates expense (Clearance must be received prior to the first day of employment).
- Present original documents for proof of eligibility to work in the United States including a Social Security Card; AND
- Participate in a new hire onboarding appointment with an Employment Services Representative.
Additional Information
Coast Community College District is an Equal Opportunity Employer The Coast Community College District is committed to employing qualified administrators/managers faculty and staff members who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness promotes mutual understanding and respect and provides suitable role models for all students. We arecommitted to hiring and staff development processes that support the goals of equal opportunity and diversity and equal consideration for all qualified candidates. The District does not discriminate unlawfully in providing educational or employment opportunities to any person on the basis of race color sex gender identity gender expression religion age national origin ancestry sexual orientation marital status medical condition physical or mental disability military or veteran status or genetic information.The Coast Community College District is a multi-college district that includesCoastline Community CollegeGolden West CollegeandOrange Coast College.
Coast Community College District Title IX:
direct link2024 Coast Community College District Annual Security and Fire Safety Report(Download PDF reader)is the 2024 Annual Security and Fire Safety Report for Coast Colleges. The crime statistics for calendar years 2018 - 2021 were submitted to the U.S. Department of Education as required under the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. A hard copy can be provided from one of the Campus Safety Offices. Please contact any of the Campus Safety Offices for any questions regarding the report.
Required Experience:
Senior IC
Employment Type
Full-Time
