Operations Coordinator
Operations Coordinator
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$ 42000 - 52000
1 Vacancy
Job Description
Operations Coordinator - French American School of Denver
- Calendar Hours to be determined by the School Director coordinated with the Operations team. (Ops team hours may be assigned as either 7:30-4 or 8-4:30)
- 205 Days per Year
- Salary Hiring Range: $
Overview
The French American School of Denver (FASDenver) is a bilingual multicultural learning community dedicated to providing an academically rigorous culturally enriching environment where students are empowered to become critical thinkers global citizens and lifelong learners. Our K-8 program emphasizes language immersion creativity and high expectations for academic and personal growth. At FASDenver students gain the unique advantage of bilingual education opening doors to diverse perspectives and fostering an appreciation for different cultures languages and ways of thinking.
Our faculty and staff collaborate closely to support each students development in both English and French with tailored programs that include visual and performing arts physical education and character education to cultivate the holistic growth of every learner. Our inclusive community encourages students to celebrate and learn from one anothers unique experiences fostering a climate where all members are valued and empowered.
About the Position
The Operations Coordinator is a central figure in creating a welcoming and organized environment that supports the schools daily operations and fosters a positive experience for students families and staff. This role manages front office activities by greeting parents and visitors managing phone inquiries and ensuring a neat and efficient office space supporting student staff and family needs. The Coordinator handles essential administrative tasks such as overseeing attendance tracking maintaining student records and supporting school events. They are also responsible for managing supplies coordinating with the facilities team and assisting with health and safety efforts. Additionally they provide support for student recruitment manage financial transactions and oversee purchasing to ensure the smooth operation of the school. This versatile role requires excellent organizational skills attention to detail and a friendly approachable demeanor.
Reports to: French American School of Denvers School Director
Key Responsibilities
Front Office Management
Create a neat welcoming and organized office environment
- Maintain parent bulletin board and a complete set of commonly used staff and staff forms for easy access
- Welcome parents and visitors maintain accurate visitor logs respond to visitor and parent requests as appropriate serving as gatekeeper to address questions and minimize interruptions of the school admin team and teachers
Answer phones; redirect inquiries as appropriate and relay messages to staff.
Lead interested family tours and host family visits
Manage the school-wide shared space reservation process
General School Operations Finance and Events
Receive distribute and prepare incoming/outgoing faxes mail and shipments
- Conduct weekly supply inventory/equipment checks and restock school supply closet.
- Maintain office equipment; ensure that printers copy machines and postage meter are always in working order
Support student uniform order sale distribution and inventory process
- Monitor and track student lunch balances prepare invoices and collect payments
- Collect and prepare weekly cash deposits following appropriate FASD fiscal controls.
Generate required purchase orders (POs) per FASD guidelines
Student Records and Data Management
- Track daily student attendance (absences tardies and early/late pickups) process late arrivals and follow-up with the families of absent and tardy students
- Support efforts to ensure 100% collection and accuracy of required paperwork including but not limited to Enrollment Free and Reduced Price Meal Applications HLQs PPFs IC verification forms and other registration paperwork.
Transportation
- Process incoming student transportation change requests and communicate to staff
- Support arrival and dismissal procedures to ensure safe and efficient pickup and drop off
Facilities Maintenance
- Support the maintenance of a clean neat and highly functional campus by communicating cleaning needs to the schools custodial personnel
Health Safety and Security
- Implement FASD safety plan and coordinate emergency response efforts as needed
- Coordinate provision of student health services with the school nurse and nurse para(s)
- Serve as a secondary student health support when nurse supports are unavailable
Additional Duties As Assigned
Qualifications and Characteristics
3-5 years of experience in school operations or a related field with a proven
record of managing multiple operational functions.- Bachelors degree in business administration operations management or a related field preferred.
- Proficiency in data management systems (e.g. Infinite Campus) and familiarity with school management software; strong Excel and general computer skills.
- Familiar with the operations and logistics of a school environment including student records facilities management safety protocols and event coordination.
- Capable of managing long-term projects from planning through execution with an understanding of deadlines and accountability measures.
Excellent verbal and written communication skills.
CPR/ First Aid or ability to obtain
French and English proficiency is highly preferred.
Join Us
Be a part of our vibrant bilingual community and make a meaningful impact on students lives by ensuring smooth and effective operations at the French American School of Denver
The French American School of Denver is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion gender gender identity or expression sexual orientation national origin genetics disability age or veteran status. We are dedicated to fostering an inclusive community that celebrates diverse backgrounds and perspectives ensuring a supportive environment for all members of our team.
Health Dental Vision Paid-Time Off PERA Retirement
Employment Type
Full Time
