Facility Coordinator
Facility Coordinator
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Job Description
About Us:
EMCOR Facilities Services (EFS) an EMCOR core business services over 1 billion square feet of commercial space across the United States. From corporate campuses to single sites EFS provides a range of services that support mission-critical areas of financial services manufacturing pharmaceutical transportation and education sectors.
Job Title: Facility Coordinator
Job Summary:
This position is responsible for facilities coordination at the assigned facilities including but not limited to: managing local work order completion providing customer follow-up and running operations. The ideal candidate will efficiently coordinate third party vendors and work with both internal and external customers including school directors and EMCOR facility managers.
Essential Duties and Responsibilities:
- Create and manage assigned work orders to completion; follow-up with vendor and client
- Communicate/escalate with appropriate parties (FM customer vendors etc.) as needed
- Resolve third party invoices by working with the account team and Accounts Payable
- Respond to emergencies pertaining to fire/life/safety appliances pest control and landscape/snow services during designated hours
- Create and submit expense / capital approval forms to support internal facility managers
- Reconcile and process consolidated invoices for national account vendors
- Manage customer specific and internal specific contact information identified in the work order management system
- Manage additional projects as necessary
- Attend meetings take notes and help plan internal / external conferences as needed
- Other duties as assigned
Qualifications:
High School Diploma or equivalent associates degree preferred.
- 1-3 years of experience in a professional fast paced environment
- Valid drivers license
- Ability to read and interpret documents such as safety rules operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization
- Must be able to adapt to rapidly changing situations
- Possess the ability to work overtime on short notice
- Must be self-motivated and have the ability to handle multiple jobs with minimal supervision
- Experience in Microsoft Office (Outlook Excel Word etc.) required
Physical demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job the employee is frequently required to stand; walk; use hands to finger handle or feel; and talk or hear. The employee is occasionally required to sit; reach with hands and arms; climb or balance; and stoop kneel crouch or crawl. The employee must regularly lift and/or move 50 pounds.
Work conditions:
The work environment characteristics described here are representative of those associate encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This position operates in an office environment. This role routinely uses standard office equipment such as phone computer photocopiers and filing cabinets.
Notice to prospective employees:There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companieslist open positions here. Please check our available positions to confirm that a post or email is genuine.
EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar an individual is contacted for services outside of EMCORs normal application process it is probably fraudulent.
As a leading provider of mechanical and electrical construction facilities services and energy infrastructure we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled
Required Experience:
IC
Employment Type
Full-Time
