HR Coordinator
HR Coordinator
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Job Description
Position Responsibilities:
HR Administration:
- Day to day support for the HR team including scheduling travel managing the calendar organizing team meetings and activities and other special projects
- Participate as an active member of the Admin Group at Granite and attend monthly meetings
- Prepare and ship supply and swag box for new hires
- Manage all invoice processing via Nexus Payables for the Human Resources team
- Process all expenses for the Human Resources team via the expense management system
- Handle a variety of sensitive and confidential information/materials with a strong sense of discretion
- Create relationships with internal and external contacts and become a recognized HR Team resource
- Conduct regular I9 audits
- Maintain yearly data for annual OSHA 300A logs and complete and distribute all logs by January 31st of each year
- Facilitate labor law poster distribution using online tracking system
Benefits:
- Facilitate reimbursements for various programs
Recruiting and Onboarding:
- Source and screen resumes correspond with candidates schedule interviews and maintain the applicant tracking system
- Develop relationships with new hires through correspondence and by assisting with pre-employment activity
- Proactively support new hires research and update processes communications and presentation for the overall onboarding experience
Budgeting:
- Coordinate the creation of the HR budget each year
- Manage process of reforecasting the Human Resources budget
- Review and provide explanation regarding the budget variances
Learning & Development:
- Facilitate StrengthsFinder process for all new hires
- Assist with training session logistics including maintaining and communicating attendee list confirming room set up and food/beverage needs ordering course materials etc.
Rewards and Recognition:
- Work with the head of HR to administer the peer-to-peer recognition system
- Manage Milestone Service Awards Living the Purpose Awards and Exceeding Expectations Awards including requesting checks from payroll ordering trophies managing logistics of getting awards to the correct locations etc.
Essential Functions:
- Ability to consistently apply education experience and good judgement to the job responsibilities at a consistently high level of performance both in quantity and quality.
- Ability to consistently and resourcefully handle multiple priorities under rapidly changing circumstances and goals including within short timelines.
- Ability to consistently frequently and effectively communicate coordinate and collaborate with individuals and groups primarily face-to-face but also by telephone and electronic media.
- Exceptional ability to adapt to innovate and to understand and comply with Granites policies and culture along with all applicable laws and the highest ethical standards.
- Ability to concentrate for long periods of time whether alone or working with people in close proximity to you.
- Ability to consistently attend work and to be punctual at the office.
Role-Based Competencies:
- Drives Results taking on new opportunities and tough challenges with a sense of urgency high energy and enthusiasm; Consistently achieving results even under tough circumstances
- Customer Focus Building strong customer relationships and delivering customer-centric solutions; Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences
- Cultivate Innovation Creating new and better ways for the organization to be successful
- Situational Adaptability Operating effectively even when things are not certain or the way forward is clear; Adapting approach and demeanor in real time to match the shifting demands of different situations
- Technical Acumen Understanding the purpose and basic processes of their assigned functional area
Qualifications/Requirements:
- HS diploma or GED required
- Bachelors degree preferred.
- 4-7 years prior related experience in an executive administrator role required.
- Prior HR knowledge preferred including general knowledge of concepts principles and practices of human resources and employment law
- Exceptionally good written and verbal communication skills
- Strong Microsoft Office Suite knowledge particularly in Outlook
- High degree of orientation for detail accuracy thoroughness and organization required
- Ability to maintain confidential information in a professional manner
Physical Requirements:
- Ability to independently move throughout the office and consistently and continuously perform essential job functions.
- Ability to lift and/or move up to 25 pounds.
Travel Required:
Minimal travel up to 5%.
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee for this job. Duties responsibilities and activities may change at any time with or without notice.
Granite is proud to be an Equal Opportunity Employer. We prohibit discrimination based upon race religion color national origin marital status gender (including pregnancy childbirth or related medical conditions) genetic information sexual orientation gender identity gender expression age military or veteran status disability or any other applicable legally protected characteristics. We celebrate diversity and are committed to creating an inclusive environment for all.
Required Experience:
IC
Employment Type
Full-Time
