Executive Assistant
Executive Assistant
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Job Description
About the Opportunity
We have an exciting opportunity for an Executive Assistant to join the Minderoo Family playing a key role in delivering high-level administration and operational support and driving organisational effectiveness.
Your day to day will Include:
- Smooth and efficient management of the Executive Directors office including full oversight of diary travel and email management and preparation for meetings and events.
- Preparation of briefing materials for meetings events and travel including the requirement for online research and input to speech preparation.
- Liaise with key stakeholders in coordinating diary arrangements including maintaining contact with the office of the CEO and active engagement with the EA network across executive offices.
- Coordination of team meetings functions and events including minutes and reporting.
- Monthly reconciliation and coding of credit cards on behalf of the Executive Director
- Escalates and contributes to the management of highly confidential sensitive and urgent matters with discretion in a timely and professional manner.
- Assists the Executive Director with bringing together the Focus areas/Impact Missions Enablers & Corporate Services that encompasses the One Minderoo mindset
Qualifications :
About You
You are a proactive and solutions-driven professional with a can-do attitude. You have an eye for detail and are adept at Improving efficiencies setting priorities and resolving operational Issues.
Ideally you will have:
- Advanced skills with MS Office Suite Including Outlook SharePoint Excel PowerPoint and MS Teams.
- Previous Executive level EA experience within an agile complex and fast paced environment.
- High level organisation skills with the ability to remain calm under pressure adapt as required and thrive on uncertainty.
- Stakeholder engagement expertise to ensure strong relationships are built Internally with other EAs leadership and the broader team.
Additional Information :
Next Steps
Benefits
- Flexible working options
- Attractive parental leave
- Career development opportunities
Please attach your resume and a cover letter explaining why you interested in this opportunity.
Applications close: Friday 8 August 2025.
Please note we reserve the right to extend closing date and/or close applications early should a suitable candidate be identified.
Please refer to our Privacy Policy.
Minderoo Foundation embraces Equal Opportunity and promotes diversity. We actively encourage Aboriginal & Torres Strait Islanders people of all backgrounds ages sexual orientation and those with Disability to apply.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
