HR Representative/ Specialist
HR Representative/ Specialist
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Salary Not Disclosed
1 Vacancy
Job Description
POSITION SUMMARY
The Human Resources Representative will support various HR operations ensuring smooth execution of HR processes work closely with the HR Manager to manage on boarding/off boarding retention employee relations recognition and other key HR functions. Support and assists with complex and specialized administrative duties.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Maintain accurate and up-to-date employee records including personal details job history payroll deductions terminations and other employee changes into the HRIS. Ensure compliance with data privacy regulations and safeguard employee data.
- Stay up-to-date on labor laws regulations and best practices to ensure the organizations compliance with federal state and local employment laws. Assist in audits and prepare necessary documentation that are needed.
- Assist with processing badge applications for new employees renewals for current employees and termination of badge access for exiting employees in compliance with airport requirements.
- Reviews payroll to ensure accuracy of deduction amounts changes in pay or deductions etc. prior to submittal Facilitate the onboarding process for new employees ensuring all necessary documentation including confirmation of required background checks scheduling fingerprint appointments completion of required forms and I-9 verification.
- Schedules organizes materials and conducts new hire orientation. completed and new hires are properly oriented. Manage the offboarding process including necessary paperwork handling of administrative tasks maintaining positive relationships and complying with company policies and legal regulations.
- Respond to employee inquiries regarding HR policies payroll and other HR-related topics. Manage/Coordinate employee relations issues promoting a positive work environment and offering conflict resolution support when needed.
- Prepare HR-related reports including headcount turnover rates and other relevant metrics. Analyze HR data to identify trends make recommendations and support HR strategies.
- Support HR initiatives and administrative tasks including maintaining HR documentation employee recognition programs.
- Conducts and/or oversees exit interviews including all non-supervisory staff and first line supervisors.
- Assist with internal investigations resolves complaints and recommends employment actions when applicable in accordance with the company policy and/or applicable law. Direct complex issues to the HR Manager or other designated senior management.
- Maintains the integrity and confidentiality of human resource files and records.
- Conducts or assists with HR Audit which may include I-9 audits and other compliance reviews.
- Remains current in knowledge and understanding of national and local laws/regulations affecting assigned areas. Identifies trends that could impact organizational objectives and/or operational resources.
- Completes/responds to employment verifications unemployment claims and related inquiries.
- Performs other duties as assigned.
OTHER RESPONSIBILITIES
- Collaborates with HR team to develop and/or modify policies and processes to improve the effectiveness of HR operations.
- Coordinates and plans employee manager and department events.
- Adheres to applicable regulatory requirements organizational policies and procedures and departmental guidelines
QUALIFICATIONS
The qualifications listed below are representative of those required to successfully perform the essential duties and responsibilities of this position.
Education and Experience:
Bachelors degree in a related field from an accredited college or university and a minimum of three years of progressively responsible experience in the field; or an equivalent combination of education training and experience.
3-5 years of experience in HR operations or a similar role in retail hospitality or food and beverage.
Knowledge Skills and Abilities:
- Demonstrated knowledge and understanding employment laws and regulations.
- Knowledge of best practices as it pertains to hiring and other HR best practices.
- Advanced verbal and written communication skills; ability to effectively communicate with employees customers vendors and/or others as required.
- Ability to define problems collect data establish facts and draw valid conclusions.
- Must maintain confidentiality and secure confidential documents and records.
- Must be proficient with programs such as Microsoft Office Suite UltiPro/UKG/Pro ADP HRIS software; ability to prepare letters spreadsheets presentations build and run queries and/or other documents/reports as required.
- Must maintain a high degree of accuracy in data entry.
- Ability to handle competing priorities in a fast-paced environment.
- Must be detail oriented and organized.
- Good analytical decision making and problem-solving skills; ability to resolve conflict and deliver results.
- Solid interpersonal skills service orientation and ability to work effectively with others.
- PHR or SHRM-CP is preferred.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Frequently required to stand; walk; sit; talk; hear; use hands to finger handle or feel objects; reach with hands and arms; may occasionally climb stairs.
- Prolonged periods of sitting at a desk and working on a computer.
- Occasionally required to lift and/or move up to 10 pounds.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Regular on-site attendance is required/remote flexible.
- Work is primarily in a climate-controlled office building or airport facility with moderate noise level
- Travel as needed
Required Experience:
Unclear Seniority
Employment Type
Full-Time
