Contract Administrator
Contract Administrator
Posted on :
06-07-2025
Employer Active
1 Vacancy
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Job Description
Job Description
Contract Administrator
Glasgow
Permanent Full Time
Salary to 24300 Plus Package
We are working with a national facilities management contractor who have an excellent industry reputation look after their staff well and have very established and stable contracts nationally.
Due to continued expansion we are currently looking to recruit a contract administrator to join the team.
Role:
- Collate paperwork from field engineers suppliers & sub-contractors in order to submit costs via our internal & clients CAFM systems.
- Ensure all relevant paperwork is collated together with appropriate authorisations & uploaded onto CAFM system.
- Ensuring accuracy of data is being carried out over regional PPM trackers.
- Process invoices for PPM jobs within the required timescale on both internal & the clients CAFM systems.
- Investigate & process any payment rejections.
- Monitor the teams shared inbox on a rotational basis.
- Upload PPM certificates onto the client CAFM system within the required timescale.
- Organise and prioritise work to maximise efficiency and achieve deadlines.
- Always represent the company in a professional and competent manner and develop strong working relationships with colleagues and clients.
- Communicate fluently and confidently with colleagues customers and management.
- Ensure effective written and verbal communication of all critical operational issues where required.
- Work as part of a team to deliver excellent service to the Customer.
- Comply with any other reasonable management instruction or ad-hoc duties.
- Full training will be provided for the role with the principle accountability being as follows
Person:
- Knowledge of software systems clients CAFM systems & previous experience of working within a retail FM contract would be advantageous.
- Training Provided
- GCSEs or equivalent Grade C in English and Maths
- Good planning and organisation skills and the ability to prioritise own workload efficiently
- Understanding of FM business or the willingness to learn
- Excellent telephone manner
- Strong communication skills
- Working knowledge of MS Office including Excel and Outlook
Package:
- Base salary to 24300
- Monday - Friday 37.5 hour week
- 33 days annual leave plus bank holidays
- Pension
- Private Healthcare
- Genuine progression in a friendly and growing business.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
Key Skills
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