Executive Assistant
Executive Assistant
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Job Description
Mark Anthony Group is one of North Americas most successful privately held alcohol beverage companies. We are a leading producer and distributor of fine wine premium Ready to Drink (RTD) products and spirits in the Global beverage alcohol industry. We are an innovative and ambitious organization with a successful track record of building successful and disruptive brands including the iconicMikes Hard LemonadeandWhite Claw.
The Role:
Reporting into the Manager Executive Administration the Executive Assistant holds the responsibility of being a proactive organized partner and liaison between the CEO and his key internal and external contacts. This role provides primary assistance to the Executive Vice Chair and back up coverage for team of EAs for the CEO in relation to meeting bookings personal appointments and booking private travel. The Executive Assistant demonstrates a high standard of excellence. This is a unique role that will require the ability to change gears and audiences fluidly including the CEO Corporate Office Executives Presidents Visitors Guests and Employees while professionally acting as a gatekeeper to a fast-paced Office of the CEO.
Scheduling
- Manage and prioritize multiple executive calendars including that of the Executive Vice Chair and the CEO across multiple international time zones ensuring strategic alignment with business priorities.
- Manage and screen all emails and traditional mail including screening all incoming telephone calls.
- Organize and prepare correspondence as necessary.
- Prepare for meetings and events including arranging catering preparing materials and scheduling people locations & resources
- Research and plan departmental events/off site meetings.
- Coordinate regional and international travel both in commercial and private aviation.
- Some minimal aspects of personal assisting in preparing documents and procurement of items.
Expenses & Budgets
- Prepare track and meet fiscal budgets.
- Track process and code expenses and invoices.
- Submit credit card reconciliation statements for several Executives in accordance to billing cycle
Administration & Organization
- Proactively identify issues and troubleshoot solutions before they get through the CEOs door.
- Host and liaise with visitors for the Vancouver Corporate Office as well as other office locations.
- Filing and general administrative duties.
- Prepare briefing notes and biographies of external guests.
- Assist with project management and ensure project deadlines are met.
- Assist with meeting materials.
What Youll Bring:
- Bachelors degree in Business Administration Economics or a closely related field such as Management Commerce or Executive Office Administration.
- Minimum of 7 years of full-time experience in executive support and/or project coordination roles involving direct interaction with senior executives/management in corporate or consulting environments (e.g. Executive Assistant Project Coordinator Chief of Staff).
Who You Are:
- Strong communication skills both written and verbal.
- Prioritization and management of multiple competing tasks
- Proficient in Microsoft Office
- Keen interest in solving problems.
- Ability to work independently and within a team is key.
Why Join Us
Mark Anthony is committed to hiring engaging and growing qualified talented and motivated team members at every level of our organization. We offer competitive compensation that recognizes individual and company performance. Thetypical hiring range for this position is $80000 - $95000 annually; the base pay is determined by market location and job-related knowledge skills experience and education.
As part of our Total Rewards program we are also proud to offer:
- Company-matched RRSP contributions
- Extended health and dental benefits and mental health plans with 24/7 access to a primary care physician via Lumino Health
- Maternity & Adoption Leave Top Up and Paid Secondary Caregiver Leave
- Paid time off
- An extensive offering of world leading learning and development programs to empower your career development in-person and digital offerings with internationally renowned resources like Franklin Covey and Lumina.
Other perks include:
- Located in a prime Vancouver neighborhood (near transit)
- Hybrid work environment of 3-days a week in-office
- Company paid parking
- Complimentary building gym
We are growing a lasting legacy in the beverage alcohol industry with people first. Apply now!
Mark Anthony Group is an equal opportunity encourage applications from individualsof all backgrounds who areeligibleto work in thank all candidates for their interest in MAG and we will reach out to thosecandidates that are under consideration. If you are contacted for an interview and require accommodationduring the recruitment process pleasecontactyour recruiter.
At Mark Anthony we exist to Unearth the Extraordinary:
Our Purpose is not just a statement; it is a call to action that binds us together and ignites our passion for making a difference. It is the driving force behind why we do what we do every single day connecting our global organization across all business units roles and locations. We are:
Best in Our Craft
We set the standard with a pursuit of excellence that can be found in everything from our products and processes to our plants and people.
Ambitiously Curious
We stay curious dreaming big and navigating the unknown with an enduring belief in better.
Made With Humility
We bring humility authenticity fun and support to every collaboration and celebrate wins as a team.
Daringly Disruptive
We disrupt the status quo moving fast to seize opportunities and acting scrappy to stay ahead of industry giants.
Employment Type
Full-Time
