Administrative Assistant II - Center for Nursing Excellence - Hybrid

Site: The Brigham and Womens Hospital Inc.

Mass General Brigham relies on a wide range of professionals including doctors nurses business people tech experts researchers and systems analysts to advance our mission. As a not-for-profit we support patient care research teaching and community service striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

We are seeking enthusiastic and motivated recent graduates to join our team in an entry-level role. This position is designed to provide hands-on experience mentorship and professional development in a supportive environment. You will work alongside experienced team members contribute to real projects and grow your skills as you begin your career journey.

Summary
Specializes in providing routine administrative and secretarial support as directed and under moderate supervision for an individual group or department. Responsibilities may include coordination and scheduling supplies and equipment ordering meeting minutes correspondence Answer and transfer phone calls prepare spreadsheets and presentations. Manage schedules coordinate travel conference calls payroll and transcription. This is an intermediate-level support role.


Essential Functions
Prepare reports meeting minutes and correspondence.

Create and edit documents spreadsheets and presentations.

Manage schedules arrange appointments and itineraries.

Coordinate meetings travel conference calls and complete expense reports.

Answer and transfer phone calls.

May perform transcription and proofread and edit literature prepare applications for department.

Remain knowledgeable of business unit policies.

May make contacts of a sensitive complex and confidential nature.

Completes routine tasks under moderate supervision.


Required for All Jobs
Performs other duties as assigned

Complies with all policies and standards

Does this position require Patient Care (indirect/direct) No


Location: This position will work between BWH main campus and BWFH campus 75% and 25% respectively.

Education

High School Diploma or Equivalent required or

Trade/Technical/Vocational Diploma Related Field of Study preferred

Can this role accept experience in lieu of a degree No


Experience

Administrative Assistant or Secretarial Experience 2-3 years required

Knowledge Skills & Abilities

Proficiency with office procedures and equipment i.e. filing copying scanning printing and faxing.

Proficiency in MS Office.

Ability to proofread and edit written documents.

Ability to use phone system.

Managing ones own time and the time of others.

Strong verbal & written communication skills.

Strong interpersonal written and oral skills.

Ability to use standard office equipment.

Familiarity with medical terminology.

Physical Requirements

Standing Occasionally (3-33%)Walking Occasionally (3-33%)Sitting Constantly (67-100%)Lifting Occasionally (3-33%) 20lbs - 35lbsCarrying Occasionally (3-33%) 20lbs - 35lbsPushing Rarely (Less than 2%)Pulling Rarely (Less than 2%)Climbing Rarely (Less than 2%)Balancing Occasionally (3-33%)Stooping Occasionally (3-33%)Kneeling Rarely (Less than 2%)Crouching Rarely (Less than 2%)Crawling Rarely (Less than 2%)Reaching Occasionally (3-33%)Gross Manipulation (Handling) Constantly (67-100%)Fine Manipulation (Fingering) Frequently (34-66%)Feeling Constantly (67-100%)Foot Use Rarely (Less than 2%)Vision - Far Constantly (67-100%)Vision - Near Constantly (67-100%)Talking Constantly (67-100%)Hearing Constantly (67-100%)

Hybrid

1620 Tremont Street

40

Regular

Day (United States of America)

The Brigham and Womens Hospital Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religious creed national origin sex age gender identity disability sexual orientation military service genetic information and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process to perform essential job functions and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973 the Vietnam Veterans Readjustment Act of 1974 and Title I of the Americans with Disabilities Act of 1990 applicants who require accommodation in the job application process may contact Human Resources at .

Mass General Brigham Competency Framework