Executive Assistant
Executive Assistant
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Job Description
Role: Executive Assistant
Department: Corporate Services
Reports directly to: Chief Operating Officer & Chief Executive Officer
TBWA REPRESENTS
Disruption has never been a catchphrase or a trend. Its a mindset. Its a behaviour.
We dont dabble in Disruptive thinking. We embody it day in and day out.
When we solve problems we do it collectively. None of us is better than all of us.
Together we strive to create disruption the world needs.
OVERVIEW
Were on the lookout for a highly organised and level-headed Executive Assistant to join our Sydney team reporting into the Chief Operating Officer (COO) and Chief Executive Officer (CEO).
The position requires a high level of integrity and trust as youll likely beexposed to confidential information that youll be required to treat with sensitivity.
PURPOSE
As an Executive Assistant you will be required to be organised proactive and able to thinkahead. In a short period of time we expect you to be a well-respected integral part of the CEO and COOs professional lives.
YOUR IMPACT
You will provide help through a wide range of duties including diary/email managementresourcing key projects your Executive is on expenses travel management and client partnerships. On top of these duties will be ad hoc jobs as they arisein the busy lives of the CEO & COO; these could be as simple as making a reservation at a restaurant or addingsomeone to their contacts on Outlook.
YOUR RESPONSIBILITIES
- Staying organised and managing time and workspace
- Upholding a strict level of confidentiality
- Representing the executives to others in the agency
- Developing and sustaining a level of professionalism among staff and clientele
- You will occasionally be required to help make travel arrangements for those outside your direct stakeholders
- Ability to work closely with fellow EA to ensure important meetings are locked in the diary with noclashes
- Work closely with Office Manager and help support office related queries when needed
- Helping to set up and manage Leadership & Management meetings
- Expenses- completing expenses once per month per boss
- Timesheets updated weekly
- Respond promptly to managers queries
- Resource key projects your executive is working on
- Have knowledge of office procedures and have a good relationship with Front of House manager
- Have strong communication skills with admin and management team
- Facilitate internal communications e.g. Distribute information and schedule presentations
YOUR SKILLS AND EXPERIENCE
- Proven experience working as an Executive Assistant to senior executives
- Have impeccable communication skills
- Able to multi-task to cope with the demands of a fast paced reactive and rapidly growing business.
- Strong organisational and communication skills are a must as is having a fantastic eye for detail and accuracy.
- Strong PowerPoint skills to help with building presentations
- Must be confident in liaising with all departments at varied levels
- Demonstrate a high degree of pro-activity and resourcefulness and maintain a professional approach to all elements of the role.
- Be able to approach all problems and issues with a positive can do attitude A great trouble-shooter - ability to think clearly and calmly when faced with issues or problems
- Prior knowledge or understanding of online production and creative development processes a plus
- Be able to work closely with finance and learn D365 systems to raise POs
- Prior knowledge or understanding of D365 systems you will be monitoring expenses timesheets and POs on this platform
- Excellent attendance and time management skills
WHY TBWA
Were a global collective of creative minds united by a shared belief in the power of Disruption. At TBWASydney youll be part of a supportive ambitious team that values fresh thinking diverse perspectives and bold ideas.
If youre an Executive Assistant ready to grow learn and make your markwed love to hear from you.
WHAT WELL BRING TO YOU
Working at TBWASydneyand across the TBWA Collectivecomes with a range of benefits designed to support your personal and professional growth:
- Flexible working arrangements
- Professional development programsand access to global learning resources.
- Paid time off including annual leave personal leave and public holidays.
- Wellbeing initiatives including mental health support and wellness programs.
- Parental leaveand family-friendly policies.
- Regular cultural and social events to foster connection and creativity.
- Global mobility opportunitieswithin the TBWA Collective network.
- A collaborative inclusive and creatively ambitious workplace culture.
Apply now or reach out to for more info!
Employment Type
Full-Time
