Chief of Staff
Chief of Staff
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Job Description
Job Title: Chief of Staff
Location: Irvine CA
Salary: $90000 - $120000
Employment Type: Full-Time
STEP INTO STRATEGIC LEADERSHIP: REDEFINE YOUR LEGAL CAREER BEYOND BILLABLE HOURS!
Ready to move beyond the grind of hourly billing and into a career defined by leadership influence and innovation As Chief of Staff to the Managing Partner youll drive performance shape firm culture and lead operations at a high level. This is your chance to accelerate your career trajectory manage teams implement legal tech and make a lasting impact-without being chained to timesheets. If youre seeking real progression in the legal world this is the role that puts you in the drivers seat.
About the Firm:
A rapidly growing Southern California-based Trust and Estates Litigation Law Firm is seeking a proactive detail-oriented Chief of Staff to provide direct support to the Managing Partner of the legal team. This is not a traditional admin role. This position supports high-level legal and operational functions of the firm ensuring performance accountability and compliance across the legal team.
The ideal candidate will have significant legal administrative experience deep familiarity with law firm operations and an aptitude for leadership support systems thinking and emerging legal technologies.
Responsibilities Include (but are not limited to):
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Managing the Managing Partners calendar communications legal team meetings and task prioritization.
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Facilitating meeting preparation and follow-up including assembling necessary materials and agendas.
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Tracking performance and deliverables across departments and proactively flagging delays or issues.
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Serving as gatekeeper and strategic partner ensuring the Managing Partners involvement is timely and impactful.
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Monitoring attorney and paralegal billable hours ensuring timely entry accuracy and progress toward KPIs.
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Tracking compliance with continuing legal education (CLE) bar membership and ethical obligations.
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Ensuring all internal deadlines (case milestones filings hearings) are met with adequate lead time and resources.
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Maintaining and improving workflows to support client service legal accuracy ethical compliance and firm profitability.
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Collaborating with the Managing Partner and legal tech vendors to evaluate and implement emerging technologies.
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Ensuring effective use of CRM CMS DMS time tracking billing calendaring and task management tools.
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Assisting with auditing processes and making system or procedural recommendations for greater efficiency.
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Supporting the hiring onboarding and coordination of training for legal staff and attorneys.
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Tracking performance reviews productivity benchmarks and employee development initiatives.
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Supporting firm culture through communication team events and morale-boosting strategies.
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Coordinating with vendors IT and facilities on hardware software supplies and physical office needs.
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Maintaining up-to-date firm documentation SOPs and operational policies.
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Working with Managing Partner and external consultants to ensure all policies meet regulatory and ethical standards.
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Performing periodic audits to ensure processes are being followed and making recommendations for correction or improvement.
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Ensuring compliance with the firms 4 core values at all times:
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Stay Hungry
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Consistently practice Radical Candor Radical Respect
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Stay focused and committed to collaborative results
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No jerks allowed!
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Requirements:
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Minimum 5 years of experience in a law firm or legal department in an administrative operations or legal assistant role.
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Strong understanding of Trusts and Estates law (litigation experience a plus).
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Experience managing or tracking billable hours calendaring court deadlines and supporting legal compliance functions.
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Demonstrated success in supporting high-level executives or firm owners.
Preferred Qualifications:
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Experience with case management systems (e.g. Clio MyCase) CRM platforms and legal billing software.
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Familiarity with California State Bar compliance CLE tracking and legal ethics.
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Experience with HR support employee onboarding and performance systems in a legal setting.
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Tech-savvy and able to research test and implement new legal technologies.
Trust $ Estates Litigation,Executive Support,Strategic Partnership,Operations & Performance Management,Executive Calendar Management,Meeting Management,Communication,Legal Compliance & Tracking,Process & Workflow Improvement,Data & KPI Monitoring,Cross-departmental Coordination,Legal Tech Implementation,CRM Program Management,Clio
Employment Type
Full Time
