Accounting Technician III (Hybrid)
Accounting Technician III (Hybrid)
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$ 49848 - 79776
1 Vacancy
Job Description
Department Information
- This position is open only to current Colorado state residents.An eligible list established with this recruitment may be used to fill other similar positions within the Colorado Department of Public Safety in the next 12 months.Our Mission - Engaged employees working together to safeguard lives and to provide diverse public safety services to local communitiesOur Vision -Creating safer and more resilient communities across ColoradoOur Core Values Unity Honor Service
CDPS commits to cultivating an equitable diverse and inclusive work environment. We ensure that we recruit retain and promote engaged employees. Our approach to diversity is simple - its about embracing everyone! We strive to build and nurture a culture where inclusiveness is a reflex not an initiative. Our strength is our promise to be inclusive with intentional strategies to welcome and uplift our employees to thrive - while building a more equitable workplace.CDPS is an equal opportunity employer. See our CDPS 2022 Equal Employment Opportunity Plan
Why Do I Love My Job at CDPSAt CDPS we nurture a centric culture driven by our commitment of creating a safer Colorado an inclusive workplace where everyone can be their own authentic self. We model a culture of collaboration support and growth to our employees. Our culture has public service focus and we strive to provide innovative solutions and services to our fellow Coloradans!
Careers with a purpose:If you are passionate about public safety service and are eager to dedicate your career to serving Coloradans this is the organization you want to join!
We are committed to providing public safety services to our fellow Coloradans in their times of greater needs such as: safety on our roads preparing and mitigating environmental disasters disaster recovery combating crime school safety and victim recovery.
Youll have the opportunity to challenge yourself and acquire new capabilities to build a rewarding and fulfilling career while making a difference in our community!
When you join CDPS you are joining a team of exceptional individuals and together you will be inspired motivated and supported to become the best you can be.
Unmatched Benefits:
We highly value work life balance and offer excellent work-life programs training and enriching professional development opportunities and a wide range of benefits.
Medical and dental options are available for permanent employees and their dependents. We also offer short and long-term disability coverage and life insurance that includes legal resources and discounts.
State contribution into Health Savings Account when enrolled in HDHP.
Job protected medical leave under theFamily Medical Leave Act (FMLA)and theState of Colorado Family and Medical Leave Insurance Program (FAMLI).
Paid medical leave benefits provided by the State of Colorado.
Eligibility for hybrid or other flexible work arrangements based on the nature of the role.
We offer unmatched retirement benefits including mandatory PERA Defined Benefit Plan or PERA Defined Contribution Plan plus optional 401K and 457 plans. For information on mandatory employee salary deferral (in lieu of contribution to Social Security) visitColorado PERAfor details.
CDPS provides generous time off including11 paid holidays annually and accrued annual and sick leaveand annual wellness days.
The Employee Assistance Program (C-SEAP) is available in every region of the state. It is our effort to support the well-being of employees and the workplace. EAPs provide short-term counseling referrals and resources as well as training and organizational development services.
Additional benefits offered include tuition reimbursement and reduced college tuition at CSU Global and DeVry University.
To learn more about State of Colorado benefits please visitState of Colorado benefits.
Description of Job
- ABOUT THE WORK UNITThe Executive Directors Office (EDO) is the backbone of the Colorado Department of Public Safety providing effective administrative and management services to the Departments operating divisions. The EDO includes the following:
- The Executive Director and Deputy Executive Director Oversees strategic direction and operations for the department.
- Administrative Services Office - Provides division and department-level administrative and support functions encompassing accounting procurement budget and logistics services (fleet facilities warehousing material management and fabrication) to support the operations and programs of CDPS divisions.
- Human Resources Office - Supports recruitment hiring evaluation benefits management personnel actions payroll and all other human resources functions.
- Compliance and Professional Standards Office Develops policies assesses and manages risk and ensures compliance with state and federal requirements and professional standards.
- Colorado Integrated Criminal Justice Information Systems develops cost-effective information sharing services to provide access for criminal justice agencies while maintaining information security. CICJIS is a collaborative program designed to facilitate information sharing at key decision points in the criminal justice process. There are five participating CICJIS agencies: The Department of Corrections Judicial the Colorado District Attorneys Council the Division of Youth Corrections and the Colorado Bureau of Investigation.
- Colorado School Safety Resource Center assists local schools and communities to create safe and positive school climates for pre-k through higher education schools in Colorado.
The Administrative Services Office provides internal administrative support to the Divisions within CDPS and include the following sections:- Chief Administrative Officers office
- Accounting Services led by the Controller
- Budget and Policy led by the Budget Director
- Procurement and Commercial Cards led by the Purchasing Director
- Logistics Services Section led by the Logistics Director
- Property Services Section led by the Property Services Director
Accounting exists to meet statutorily required fiscal controls accounting and financial reporting services to the Colorado Department of Public Safety (CDPS). Included in these services are employee payroll processing vendor payments revenue accounting and collections expenditure monitoring capital asset accounting and inventory contract administration accounts receivable monitoring and ongoing financial reporting and analysis.
WORK ENVIRONMENTHybrid (two days in the office minimum)Work unit core business hours Mon-Fri 8 am-5 pm. (flexible schedule possible must discuss with supervisor)ABOUT THE JOBThere are currently two positions available supporting the Department of Public Safety.
The positions exist to provide financial accounting support for assigned teams including the allocation of commercial card transactions audit and timely payment processing of expenditure requests generate CORE requisition documents based on needs and information provided by the requesting program provide information and instructions for proper accounting practices in accordance with State Fiscal Rules Generally Accepted Accounting Principles fiscal procedures and other authoritative guidance as they related to accounts payable activities and may include other duties not specifically listed for this posting. All technician positions within the EDO Accounting unit will be cross-trained to perform a variety of accounting duties to support other teams as needed. Although every position in the section has a primary focus at any given moment the position could be reassigned to other functions within the unit based on workload and business need. The positions report directly to the EDO Accounting Supervisor of the assigned team.
KEY RESPONSIBILITIESAccounts Payable
Position examines payment documents for accuracy and completeness and analyzes invoice data and supporting documentation for compliance with State and Department fiscal rules and policies; processes payments for operational or grant activities including but not limited to payments against purchase orders and interagency transfers for goods and services and employee reimbursements; completes line item receiving when receipt of item or service is complete as appropriate; verifies all transactions for accuracy appropriate justifications and object code per State guidelines; advises program personnel of any payable corrections needed; reconciles discrepancies makes any necessary adjustments within the financial system to ensure vendors are properly identified and paid; responds to vendor or program inquiries regarding payments made or anticipated; ensures compliance with state fiscal rules federal grant guidance and other applicable rules and regulations; ensures appropriate back-up documentation is submitted and kept on file.
Reviews and verifies the proper authorization with appropriate signatures accuracy of calculations completeness and compliance with accounting standards and guidelines. Classifies reimbursement requests as allowable or denied according to division or department policies GAAP State Accounting guidelines federal guidance and other guidelines. Verifies and corrects discrepancies with the appropriate department members in order to process transactions with the state accounting system CORE.
Make payments in CORE (including but not limited to: payment vouchers (GAX) Invoices (IN)) and Intergovernmental Transfers (ITI/ITA) Journal Entries (JVC JV1STND).Accounts Receivable
May receive checks cash and credit card payments for specified programs against invoices issued from elsewhere in the department. Ensures the payment matches and is recorded correctly. Deposits all monies by creating CRs (Cash Receipts) in CORE prepares checks and deposit slips and takes the monies to EDO Accounting. Receives receivable information and records the appropriate RE (Receivables) in CORE as needed.
Accounting Analysis and Reconciliations
Performs detailed account reconciliations for accounts payables. Investigates and resolves reconciling items ensuring timely adjustments and accurate financial records. Supports general ledger reconciliation by ensuring accounts payable balances align with supporting documentation. Performs detailed account reconciliations for accounts payables. Investigates and resolves reconciling items ensuring timely adjustments and accurate financial records. Supports general ledger reconciliation by ensuring accounts payable balances align with supporting documentation.
Commercial Card Allocations
Collects documentation from commercial cardholders determines appropriate funding and allocates transactions in USBank. Provides training and guidance to other allocators to ensure accurate information is uploaded from USBank to CORE collects monthly statements allocation details and receipts from assigned allocators. Minimum Qualifications Substitutions Conditions of Employment & Appeal Rights
Note to be considered for this position you must meet one of the following options for consideration.
Proven Experience Knowledge Skills
Three (3) years of technical Accounting or Bookkeeping experience.OR
Appropriate education will substitute for the required experience on a year-for-year basis.Preferred Qualifications and Competencies
- Must possess a high level of accuracy and attention to detail
- Must have excellent customer service and communication skills
- Ability to provide sensitivity and discretion with respect to confidential matters.
- Organizational skills
- Ability to follow directions
- Strong problem solving or analytical skills
- Excellent interpersonal skills and intercultural competence.
- Proficiency in Adobe and Google suite
- Advanced Excel knowledge and skills
- Requires successful completion of a background investigation that includes a polygraph exam a fingerprint based criminal history search reference checking.
- Must be Colorado resident at the time of application
Appeal Rights
If you receive notice that you have been eliminated from consideration for the position you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also if you wish to challenge the selection and comparative analysis process you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Directors Administrative Procedures 4 CCR 801 for more information about the appeals process. The State Personnel Board Rules and Personnel Directors Administrative Procedures are available at A standard appeal form is available at: If you appeal your appeal must be submitted in writing on the official appeal form signed by you or your representative and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director Attn: Appeals Processing 1525 Sherman Street 4th Floor Denver CO 80203. Fax: . Phone: . The ten-day deadline and these appeal procedures also apply to all charges of discrimination.Supplemental Information
- Are you in need of an accommodationIf you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position please direct your inquiries to Human Resources at .Equity Diversity and Inclusion StatementThe State of Colorado believes that equity diversity and inclusion drive our success and we encourage candidates from all identities backgrounds and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive innovative work environments with employees who reflect our communities and enthusiastically servethem. Therefore in all aspects of the employment process we provide employment opportunities to all qualified applicants without regard to race color religion sex disability age sexual orientation gender identity or expression pregnancy medical condition related to pregnancy creed ancestry national origin marital status geneticinformation or military status (with preference given to military veterans) or any other protected status in accordance with applicable law.
Colorado Department of Public Safety is committed to the full inclusion of all qualified individuals. As part of this commitment our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment including completing the application process interviewing completing any pre-employment testing participating in the employee selection process and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position please direct your inquiries to our Human Resources department at.Recruitment Timeline Information and Important Notices- Applicationsare considered complete and accurate at the time of submission. Therefore additional information may notbe solicited or accepted after your application has been received.
- Closing Date:All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications may proceed to the next step. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.
- Supplemental Question:Effective responses to Supplemental Questions will directly relate to your professional experience career accomplishments and views about organizational values and approaches and how they relate specifically to this position and requirements as you understand them. Answers generated by AI-tools will typically be unresponsive.
- Transcripts: An unofficial copy of transcripts must be submitted at the time of application should education be used as qualification. Transcripts from colleges or universities outside the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. This documentation is the responsibility of the applicant and must be included as part of your application materials. Failure to provide a transcript or credential evaluation report may prevent your application from moving forward in the selection process.
- Military Veterans: If you are a military veteran you must submit a copy of your DD-214 Member 4 Copy and VA disability letter if available/applicable at the time of application so we can determine if you are eligible for veterans preference points. Military personnel who are stationed outside of Colorado may be eligible for this position by submitting the completed DD-2058 State of Legal Residence form.
- Application Tips: For an overview of State of Colorado application process and application tips please view this video.
- Resumes Cover Letters or other documents submitted:will notbe reviewed assessed or used in the initial stages of the comparative analysis (transcripts submitted to verify that the applicant meets either the education requirement or minimum qualification substitution are exempt from this).
- NotificationsAll correspondence regarding your status in the selection/examination process will be sent via email to the email address listed on your application. Include your current working email addresson your application and check the email provided on your application frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from and addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.
- Comparative Analysis Steps may include:
- An online skills assessment approximately June 26 - July 1st.
- Structured application review by a panel of SMEs - approximately July 2nd - 8th.
- Virtual interviews tentatively the week of July 14th.
Required Experience:
IC
Employment Type
Full-Time
