Housing Application & Assignments Coordinator
Housing Application & Assignments Coordinator
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Job Description
Working Title:Housing Application & Assignments Coordinator
Classification Title: Administrative Support Coordinator II (ASC II)
Posting Details
Priority Application Deadline (Posting will remain open until filled): Sunday June 29 2025 @ 11:55pm PST
Hiring Preference
Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 257 and 9 will be given first consideration in the recruitment.
Position Summary
Under the direction of the Associate Director for Housing Business Operations the Housing Application & Assignments Coordinator (Coordinator) is responsible for managing the day-to-day housing license agreement application and room assignments for the on-campus housing program which houses 2200 students.
The Coordinator will assist with the housing cancellation review process and will utilize the housing management system (StarRez) and other databases daily. They will coordinate the day-to-day administration for student room assignments which includes room selection periods room assignments for term room changes and consolidation processes. The Coordinator will work with various students and families. The Coordinator is responsible for maintaining historical data and records handling sensitive information and providing data for applicable reports.
FLSA:Non-Exempt (eligible for overtime)
Anticipated Hiring Range:$4058 per month - $4707 per month commensurate with the candidates education experience skills and training.
CSU Classification Salary Range:$4058 per month- $6653per month
Best-in-class Benefits: Click here to learn more
CSU Total Compensation: Click here to learn more
Salary Grade/Range:2
Recruitment Type:Regular (Probationary)
Time Base:Full-Time
Work Hours:Monday - Friday 8:00 a.m. - 5:00 p.m. Work hours dependent on department needs. Must have the ability to travel within California for work events that mayrequire limited early mornings nights and weekends throughout the year.
Department Information
Offering various and diverse living and learning experiences the University Housing Services Office is an integral part of the educational mission of Sacramento State. As such the office strives to create a welcoming and stimulating environment that prompts students to participate in co-curricular activities that promote life and leadership skills social responsibility and academic success.
Please visit our website for additional information: Qualifications
Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices as well as an ability to understand and operate in a variety of organizational structures. Additionally incumbents are expected to have a thorough knowledge of English grammar spelling and punctuation and be able to clearly communicate orally and in writing. Some positions may require knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.
These qualifications would normally be obtained through a high school program technical/vocational program or their equivalents combined with several years of related office work experience.
RequiredQualifications
- Ability to provide training and guidance to staff or student assistants as needed.
- Ability to perform a variety of administrative and technical/analytical duties.
- Experience managing and coordinating day-to-day administrative processes and operational procedures.
- Working knowledge of general practices and program administration University and departmental policies.
- Ability to apply knowledge and interpret policy in decision making and problem solving.
- Ability to handle multiple work projects and varied work priorities; experience setting priorities and meeting deadlines.
- Ability to make independent decisions and exercise sound judgement while also having the ability to work as a part of a team.
- Demonstrated ability to establish and maintain effective working relationships within and outside the work group.
- Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations.
- Ability to analyze data and make appropriate projections related to working projects.
- Ability to compile and present reports related to program or administrative specialty.
- Expertise in utilizing standard office equipment the Internet software packages (e.g. Microsoft Office Suite) and data management software.
- Excellent written and verbal communication skills with the ability to convey information clearly and accurately.
- Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty students staff and members of the community.
Work Requirements:
- Ability to travel within California for recruitment and yield events.
- Ability to work specific events that require limited early mornings nights and weekends throughout the year.
Conditions of Employment
- Ability to pass a background check.
PreferredQualifications
- Three or more years of experience within a University housing programs and a working knowledge of industry standards.
- Proficiency with housing management databases (ex. StarRez Entrata Adirondack E-RezLife) Common Human Resources System (CHRS) Concur and other related software.
Documents Needed to Apply (2)
- Resume
- Cover Letter
Failure to upload required documentation may result in disqualification.
Applicants will respond to the following 3 supplemental questions:
- Please rate your proficiency with the Microsoft Office Suite (Word Excel Outlook etc.)
- No familiarity
- Some familiarity
- Familiar
- Proficient
- Expert
- Please describe your experience coordinating day-to-day administrative processes. Can you provide a specific example of how youve maintained accuracy while handling high-volume administrative tasks (Open Ended <500 words)
- This position requires the ability to travel within California for recruitment and yield events as well as the ability to work specific events that require limited early morning nights and weekends throughout the year. Are you able to abide by these work requirements
- Yes
- No
About Sacramento State
Sacramento State is located in the heart of Californias capital city five miles from State Capitol. The lush 300-acre campus is situated along the American River close to numerous bike trails and other recreational areas. Sacramento also known as the Farm-to-Fork Capital is one of the most ethnically diverse and livable cities in the country with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31000 students coming not only from the Greater Sacramento Region but also from across the state country and world. Our 1800 faculty and 1500 staff are committed to meeting our mission:
As Californias capital university we transform lives by preparing students to lead serve and succeed. Sacramento State will be a welcoming caring and inclusive leader in education innovation and engagement. As the regional hub of higher education Sacramento State is dedicated to learning and student success; teaching research scholarship and creative activity; justice diversity equity and inclusion; resource development and sustainability; dedicated community engagement and wellness and safety.
To learn more about why you should join the Hornet Family please visit the Why Sac State page.
Equal Employment Opportunity
California State University Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race color religion national origin age sex gender identity/expression sexual orientation pregnancy genetic information medical condition marital status veteran status or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.
It is the policy of California State University Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process visit University is committed to creating an education and working environment free from discrimination sexual harassment sexual violence domestic violence dating violence and stalking. For more information on mandatory training for new employees visit Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) the current Annual Security Report (ASR) is available for viewing at The ASR contains the current security and safety-related policy statements emergency preparedness and evacuation information crime prevention and sexual assault prevention information and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request from the Office of Clery Compliance & Training by emailing .
Under the Clery Act this position may be designated as a Campus Security Authority (CSA) depending upon the role on campus and/or job duties. If this position is identified by the Director of Clery Compliance & Training as a CSA position you will be notified via email and will be assigned the appropriate training in CSU Learn.
Background Check Disclaimer
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University Sacramento employees who apply for the position.
COVID19 Vaccination Policy
Out of State Employment
Sacramento State University as part of the CSU system is a State of California Employer. As such the University requires all employees (up)on date of hire to reside in the State of California.
As of January 1 2022 theCSU Out-of-State Employment Policyprohibits the hiring of employees to perform CSU-related work outside the state of California.
Eligibility Verification
Candidate must furnish proof of eligibility to work in the U.S. California State University Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa).
Note to Applicants:
Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.
Required Experience:
IC
Employment Type
Full-Time
