Administrative Assistant - Healthcare ()
Administrative Assistant - Healthcare ()
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Salary Not Disclosed
1 Vacancy
Job Description
How Youll Make an Impact:
The Administrative Assistant is responsible for providing senior-level administrative and organizational support to the Resident District Manager (RDM). In this trusted role the Administrative Assistant acts as the first point of contact on behalf of the RDM ensuring all interactions are handled with confidentiality professionalism and courtesy.
Key Responsibilities
- Create organize and maintain physical and electronic filing systems (using OneDrive). Draft edit and proofread documents for the RDM including time-sensitive and confidential materials.
- Manage the RDMs calendar and schedule coordinate meetings and prepare meeting materials such as agendas presentations and reports.
- Attend meetings as required to take minutes track assigned tasks and follow up to ensure timely completion.
- Provide administrative support on projects across the broader Support Services team.
- Support Health & Safety efforts by acting as recorder for Joint Health and Safety Committee (JHSC) meetings and uploading documents to iMS.
- Coordinate logistics for site tours events and corporate initiatives acting as a liaison for internal stakeholders and external visitors.
- Represent the RDM as the initial point of contact handling inquiries and correspondence with professionalism and discretion.
Qualifications :
What Youll Need to Succeed:
- College diploma or equivalent combination of education and experience (post-secondary degree an asset).
- Minimum 5 years of experience in office administration including direct support to senior leaders with complex calendars.
- Advanced proficiency in Microsoft Office (Word Excel PowerPoint OneDrive); familiarity with Adobe Canva and Smartsheet is an asset.
- Strong organizational multitasking and prioritization skills in a fast-paced environment.
- Excellent written and verbal communication skills.
- Proven ability to handle sensitive information with discretion and maintain confidentiality.
- Professional proactive and able to work independently or collaboratively with cross-functional teams.
Additional Information :
What Makes Sodexo Different:
Working with Sodexo is more than a job; its a chance to be part of something greater because we believe our everyday actions have a big impact. You belong in a company that allows you to act with purpose and thrive in your own way. In addition we offer:
- Flexible work environment
- Competitive compensation & great employee benefits
- Training and development programs
- Countless opportunities for growth
- Corporate responsibility & sustainability
- An award-winning employer for Sustainability Diversity & Inclusion Corporate Social Responsibility and much more. View Sodexos latest awards here
- And so much more!
Sodexo is committed to Employment Equity and Diversity. We do not discriminate against any employee or applicant for employment because of national origin race religion ethnic group age disability gender sexual preference sexual or gender identity status as a veteran or any other federal provincial or local protected class.
We welcome and encourage applications from people with disabilities. Accommodation is available on request from candidates taking part in all aspects of the selection process.
Sodexo is committed to providing a safe and healthy working environment for our team members customers clients contractors business partners guests and members of the public with whom we regularly interact. We require that all new hires in hospitals long term care facilities and senior homes to be fully vaccinated against COVID-19 and may require any other new hires to be fully vaccinated based on the location and scope of their employment.
Thank you for your interest in Sodexo.
Please note that only those candidates under consideration will be contacted.
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Instagram: @SodexoCanadaCareers
Twitter: @SodexoJobsCA
LinkedIn: Sodexo Canada Careers
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Sodexo SJG
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
