Facilities Coordinator - Ops Program
Facilities Coordinator - Ops Program
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Job Description
JLL empowers you to shape a brighter way.
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.
What this opportunity involves:
We are seeking a highly organised and detail-oriented Facilities Management Ops Program Coordinator to oversee and manage various aspects of our soft services visual site inspections quality and compliance and vendor management programs. The ideal candidate will have strong analytical skills excellent communication abilities and a proactive approach to problem-solving.
Hybrid role reporting to State Lead
Benefits:
18 weeks paid parental leave for Primary Carer after 6 months of service
Private Health Insurance Discounts
Gym & Wellbeing Discounts
Employee assistance program
Health & Beauty Discounts
Novated Lease for EV Cars
Flexible Work Arrangements may be available
Work with cutting-edge facility management technologies and processes
Key Responsibilities:
Develop and maintain soft services work schedules proactively adjusting them to balance monitoring cost control and financial administration.
Manage documentation for engineering maintenance compliance audits and work schedules including proper classification of PM/RW schedules.
Review and manage corrective work orders ensuring timely assignment quoting and completion particularly for critical and compliance-related items.
Monitor vendor compliance through validation of NTE amounts tracking overdue work orders and maintaining regular communication with service providers.
Handle financial administration including aged debtors reporting processing additional non-chargeable work orders and managing landlord work orders.
Implement and maintain regular reporting programs for Engineering & FM Operations utilizing QA/HSE dashboards to drive improvements.
Provide support to Facility Managers for tier 1 and 2 sites focusing on compliance defects and promoting proactive operations.
Review service reports and quotes serve as main point of contact for sites and represent the team in vendor and client meetings.
Support remote site visitations addressing increased security and safety risks in remote locations.
Assist with site inspections invoice reviews and provide coverage during annual leave periods both onsite and in office.
Sounds like you This is what we are looking for:
Experienced facilities property or hospitality professional
Proven effective team work skills
Experience in records and vendor management
Budget management and financial analysis skills
Proactive and professional approach to customer service and stakeholder engagement
Prioritisation and organisational skills
Excellent planning and initiative continually seeking best value for clients.
What you can expect from us:
Youll join an entrepreneurial inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you.
As an organisation we dont just accept that we are a place of many different people but we embrace it we celebrate it and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race gender age sexual orientation or disability and that is why for more than a decade we continue to rank among the Worlds Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.
Interested candidates please apply following the link below quoting job reference numberLMREQ430213
Location:
On-site Brisbane QLDIf this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!
JLL Privacy Notice
Jones Lang LaSalle (JLL) together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.
Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
Required Experience:
IC
Employment Type
Full-Time
