Administrative Assistant - Counseling
Administrative Assistant - Counseling
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Job Description
General Summary of the Position
The Administrative Assistant provides high-level clerical support to an executive director or department head-level employee performing a variety of Administrative duties and skilled tasks that may include preparing reports conducting research and collecting data.
Essential Duties and Responsibilities of the Position
- Responds to inquiries of staff other educational institutions the public parents and/or students for the purpose of providing information and/or direction.
- Supports assigned school personnel (e.g. answers phone greets students/parents etc.) for the purpose of ensuring the efficient operation of the Counseling Department.
- Assists other personnel for the purpose of supporting them in the completion of their work activities.
- Attends meetings as assigned for the purpose of conveying or gathering information.
- Provides office and clerical support to assist with the efficient operation of the Counseling Department.
- Other duties as assigned.
Position Requirements
Knowledge Skills and Abilities:
- Able to perform multiple technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions.
- Has a working knowledge of Cardinal Connect in relation to student information and input.
- Ability to routinely gather collate and/or classify data; and use basic job-related equipment.
- Knowledge of telephone etiquette and operations.
- Possession of strong interpersonal skills and sound judgment.
- Ability to communicate effectively with the public employees and peers.
- Ability to store and file correspondence and data in an organized manner.
- Ability to use correct grammar when writing and speaking.
- Ability to perform a variety of tasks.
Education and Experience:
- Associates degree required; Bachelors degree in related field preferred.
- Three to five years of experience in an administrative role.
Physical Requirements Specific to the Job:
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.
Special Requirements
The Administrative Assistant is a mission-driven follower of Jesus Christ:
- Demonstrates knowledge of Jesus and his teachings.
- Serves as a moral leader by acting in the best interests of the school and the students and maintains congruence between the schools mission and vision and the philosophy of Catholic education with all extracurricular and cocurricular activities.
Employment Type
Full-Time
