Administrative Coordinator
Administrative Coordinator
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1 Vacancy
Job Description
Do you want to help engineer whats next
Simpson Gumpertz & Heger (SGH) is a national engineering firm committed to delivering holistic advice for our clients most complex challenges. We leverage our collective and diverse experience technical expertise and industry knowledge of structures and building enclosures advanced analysis performance & code consulting and applied science & research to deliver unrivaled comprehensive solutions that drive superior performance. With 750 employees in nine office locations throughout the United States SGHs industry-leading teams constantly seek to advance the meaning of whats possible.
What makes careers at SGH so special
The only way to advance is to question and explore. Every member of the SGH team is both a learner and an educator committed to advancing ourselves our teams and our industry. Together we are creating a community that never settles for what is but always seeks what could be.
There are many reasons to love SGH:
- Our Work:Our clients trust us to bring clarity and deliver outstanding solutions for their most complex projects.
- Our People:We are bold thinkers and compassionate teammates committed to lifelong learning and professional growth.
- Our Commitment:We live with integrity and embrace an obligation to give back to our professions and communities.
- Our Contribution:We offer a comprehensive and rich compensation and benefits package with company-paid and voluntary programs to help build healthy lifestyles strong relationships and future prosperity.
Make a team impact as an Administrative Coordinator.
As an Administrative Coordinator at SGH in our New York office you will demonstrate emerging proficiency while handling various office operations and administrative tasks with increasing independence and skill. You will approach your work with a team attitude demonstrating responsiveness and accountability. You contribute to the smooth functioning of day-to-day office operations and the overall SGH culture by building and maintaining professional relationships across the office and organization and by upholding and ensuring standards of confidentiality and ethics are met.
To thrive in this role you should be approachable and a proactive self-starter. Your organizational skills customer service skills and positive can-do attitude are essential. Your ability to multitask gracefully manage competing requests and operate in a fast-paced high-energy environment is key to your success. You should also be a team player and be flexible and willing to handle a wide range of assignments.
This fully in-office position also requires the ability to work some overtime during times of heavy work volume.
What Youll Do:
High Quality Customer Service
- Greet visitors manage the visitor sign-in log and notify staff of arrivals.
- Answer and route incoming calls promptly; take messages or transfer to voicemail as requested.
- Track the status of SGH staff (in/out of office) as needed using the online sign-out system.
Timely and Proactive Delivery Management
- Receive and distribute incoming mail and packages; notify recipients promptly.
- Prepare overnight delivery packages and arrange for a courier as needed. Provide emergency courier service when needed.
- Support technical / lab staff with shipping and receiving equipment.
Effective Office Operations and Administration
- Maintain organize and prepare office common areas including kitchen production room copy storage rooms and conference rooms for daily use.
- Order and maintain inventory of office and equipment supplies.
- Schedule and prepare conference rooms including setup and breakdown media setup meal arrangements and furniture adjustments.
- Coordinate food and beverage orders for meetings lunch talks and events.
- Assist the administrative team with the following:
- Scheduling servicing of office equipment.
- Welcoming and preparing to onboard new hires.
- Coordinating office staff social events.
- Processing expense reports.
- Arranging staff travel.
- Working with the IT department to help troubleshoot office AV issues and set up staff workstation equipment.
- Efficient Document Management and Support
- Scan and electronically file documents and drawings.
- Print and assemble reports/marketing materials.
- Coordinate with third-party reproduction vendors including obtaining schedule and cost estimates as needed.
- Prepare dead files for storage including packing contents updating the database and discard schedule and retrieving files as needed.
What Youll Need:
- 1 years of relevant administrative work experience preferred.
- Bachelors degree preferred not required.
- Microsoft Office Suite experience preferred.
Benefits Overview:
SGH provides the following benefits to eligible employees.
- Paid Time Off (Vacation time Sick leave Holidays)
- Paid Parental Leave
- Profit Sharing and 401(k) plan with a discretionary company contribution
- Health Insurance (Medical Dental & Vision)
- Short and Long-Term Disability (company paid)
- Employee Basic Life and AD&D insurance (company paid)
- Optional Life Insurance
- Healthcare and Dependent Care Flexible Spending Accounts
- Fertility Family Forming and Hormonal Health benefit
- Employee Assistance Program
- Pre-tax Commuter Benefit
- AFLAC Accident & Cancer Insurance
- Legal & Identity Theft plans
- Tuition Reimbursement
Compensation:
The below range is a good faith estimate pursuant to applicable equal pay and pay transparency laws. The actual salary offered will be based on several factors including the candidates experience qualifications and work location.
Base salary is a part of SGHs industry leading Total Compensation package. Our Total Compensation package includes base salary pay for extra hours worked an annual discretionary bonus program generous paid time off and health and wellness benefits with a special emphasis on substantial SGH contributions to medical insurance premiums and SGHs Profit Sharing & 401(k) Plan.
SGH is an Equal Opportunity Employer. We are committed to providing equal opportunities to all job applicants and employees. We consider all qualified applicants and encourage individuals with disabilities and protected veterans to apply. If the application system is not accessible to you or you need a reasonable accommodation to apply due to a disability please emailor calland ask for Human Resources.
Required Experience:
IC
Employment Type
Full Time
