Office Assistant, Festival Programs
Office Assistant, Festival Programs
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Job Description
Job Description
Part-time; Seasonal (August 1 2025 - November 14 2025)
Wage & Paygrade: $22.10/hr (PG 74) plus 10% in lieu of benefits & vacation
Date Posted: May 26 2025
Who we are
The Pacific National Exhibition is an iconic institution in BC famous for bringing generations of people together to celebrate and build memories. At the PNE we strive to create an environment that reflects our organizations core values: Enthusiasm Excellence and Evolution. With a focus on these core values we are committed to achieving our mission which is to Deliver Memorable Experiences for all who interact with the PNE whether it is our guests our employees or the community.
The Fair and Festival Operations department over sees the PNEs 2 main events: The Fair and Fright Nights.
Fright Nights at the PNE is Western Canadas Scariest Haunt; key features are roaming Scare Actors Haunted Houses and other attractions and atmospheric programming on-site within Playland.
We are looking for one (1) motivated and hardworking individual who has a passion for the haunt industry and has extensive experience in office administration. The Office Assistant will report to the Festival Programs Managers and will be responsible for assisting with all administrative tasks and supporting the Fright Nights supervisory team and overseeing the Fright Nights Prep team.
Our ideal candidates will possess strong organizational & communication skills and will have a background in office administration production theater or film. The Office Assistant will work in compliance with all health and safety requirements as determined by WorkSafeBC and all other applicable legislation and company policies.
Why join our Team
- Exhilarating and fun-loving culture
- Flexible work environment
- Opportunity for free or discounted tickets to shows events sports games and much more
- Staff discounts for Playland The Fair and Fright Nights as well as all PNE Food Stands
- Competitive compensation package
- Opportunity to create lasting memories and friendships!
What will you DO this year
In your role as our Office Assistant your primary accountabilities will be to:
- Answer main telephone line answer inquiries directing calls and taking messages.
- Assist in the completion of payroll timesheets for the department light scheduling and daily departmental attendance
- Providing clerical services including word processing spreadsheets filing
- Assist with various tasks in preparing for year-round operations The Fair and Fright Nights
- Assist in inventory and inventory control/record keeping management
Pre-Event
- Prepping manuals and documents for Fright Nights training
- Audition call backs
- Scheduling casting into respective training & rehearsal dates.
- File management
- Administrative tasks
- Inventory
- Payroll
Event Responsibilities
- Daily administrative tasks.
- Scheduling & maintaining cast listings.
- All Festival Programs Employees Payroll.
- Oversee and assist daily Prep team with makeup room and green room assembly and tidiness.
- Preparing daily time sheets.
- Preparing daily supervisor clip boards.
- Supporting the management & supervisory teams.
- Other duties as assigned.
What else
- Must have successfully completed grade 12.
- Ability to deal with confidential matters and conduct themselves in a professional demeanor
- Ability to enter data efficiently and check for accuracy
- Excellent administrative Interpersonal communicative and organizational skills
- Proficient knowledge of Microsoft suite
- Ability to function both independently and in a team environment
- Ability to work a variety of shifts from August November including daytime evenings weekends and late nights
- Post-secondary education or training in a relevant discipline such as Office Admin Theatre TV/Film or other related discipline or an equivalent combination of education and experience is considered an asset.
- Experience within the Halloween Industry is considered an asset.
- Must be comfortable working around and with special effects make up costumes and other operational items as they pertain to haunted attractions.
- Ability to work a flexible schedule with day and night programming.
- Must be proactive with the ability to trouble shoot and remain calm in stressful situations.
- Ability to spend a large part of the workday in an office working on a computer.
- Successful candidates must undergo a Criminal Record Check.
Who are you
- Motivated and energetic
- Organized
- Committed to striving for excellence
- Collaborative team player
- Passionate about delivering memorable experiences
- Proactive and Reliable
Where and when to APPLY
Applications can be submitted via the PNE website at and will be accepted until the role is filled.
Preference will be given to candidates who submit their resume/cover letter before Sunday June 2. We look forward to hearing from you!
The PNE is proud to be an equal opportunity employer committed to creating an inclusive workforce that reflects the diverse community we proudly serve. All applicants will receive consideration for employment without regard to race colour national or ethnic origin religion sex sexual orientation gender identity or expression disability or age. If you require any support or accommodations throughout any stage of the recruitment process please contact the People & Culture Department at .
Employment Type
Unclear
