Office Admin
Office Admin
Posted on :
22-05-2025
Employer Active
1 Vacancy
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Job Description
Overview of the role:
We are looking for a dynamic office admin for our Business Hub in Bangalore who is responsible for day to day operation in following topics and works closely with location head and other stakeholder.
- Security
- Housekeeping
- Maintenance
- Administration
- And other adhoc support topics
Key Responsibilities:
- Security
- Ensure availability (24 X 7) stability and competence of Guards.
- day to day deviations and reporting the same.
- implementation of applicable group security procedures.
- Implementation of local security rules and processes (i.e Create/manage any templates SOP best practices related to security)
- correctness of various records being maintained by security guards (employee visitor and material management).
- 6. Monitoring and maintenance of critical Isolated areas (or rooms).
- 7. Ensure security guards are being trained with installed fire detection system.
- 8. Ensure Security guards are trained to operate available Firefighting Equipment and how to respond.
- 9. Ensure readiness and upkeep of available firefighting equipment and installed devices.
- 10. Ensure overall safety of employees and staff in the premises.
- 11. Ensure 24X7 monitoring of CCTV footage by security guards and reporting of abnormal situations .
- 12. Establish parking appropriate parking management process.
- 13. Work closely with building security where needed.
- 14. Provide basic training to security guards related to applicable procedures.
- Housekeeping
- Check the premises regularly to ensure housekeeping
- Supervise the janitorial staff and other workers
- Carry out inspections of the facility
- Create/manage any templates checklist SOP etc
- Ensure overall cleanliness of premises cafeteria restroom server room electrical room meeting rooms cabins etc
- Support when visitors are around
- work with SPOC from agency regularly on resolving staff issue
- work with building housekeeping when needed
- Maintenance
- Overseeing and coordinating routine maintenance tasks repairs and inspections
- Maintaining accurate records of maintenance activities repairs and inspections.
- Preparing reports on facility performance and issues.
- Create and manager templates SOP best practices for tech maintenance staff
- work with SPOC from agency on the maintenance staffing topics
- Ensuring the building and its systems (HVAC plumbing electrical etc.) are functioning correctly and efficiently.
- Monitoring and optimizing energy usage to reduce costs and support sustainability efforts.
- Administration
- Supporting in travel. Accommodation arrangements for the visitors
- supporting in courier topics
- manager store room receivables outflow inventory etc
- Support overall admin topics e.g. external printing vendors relations etc
- Housekeeping machine maintenance new parts Purchase Request AMC
- Uniform & Other facility related material distribution coordination with Sonepat Plant
- Office supplies stationaries etc
- Pantry
- pantry goods purchasing
- monthly pantry bill checking
- purchasing for monthly events
- Coordination and communication
- Work closely with team in Sonepat and center head.
- Hotel & Cab booking for visitors Invoice check & process for e sign.
- Uniform & Other facility related material distribution coordination with Sonepat Plant
Qualifications :
Experience
- About 5 years of experience in similar roles
Education
- Graduate with diploma or certification in facility maintenance
Additional Information :
Other skills
- Good communication skills in English (spoken and written)
- Great team player and ability to work in a highly international team
- Willingness to learn new things
Ready to drive with Continental Take the first step and fill in the online application.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
Key Skills
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