Intermediate Specialist, Academic Advising and International Exchange
Intermediate Specialist, Academic Advising and International Exchange
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Job Description
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Job Type:
EmployeeDuration in Months (for fixedterm jobs):
12Job Family:
Academic Advising# of Open Positions:
1Faculty/Service Department:
Dorra JemailCampus:
Desmarais HallUnion Affiliation:
SSUODate Posted:
mai 15 2025Applications must be received BEFORE:
mai 26 2025Hours per week:
35Salary Grade:
SSUO Grade 10Salary Range:
$$About the Telfer School of ManagementThe Telfer School of Management at the University of Ottawa is located in the heart of Ottawa and is the proud academic home of some 4300 students200 faculty members over 100 staff members and over 30000 alumni.
At Telfer everything we do from teaching to research to policy advice is firmly aligned with helping Canada reach its potential. We believe that better business practice means a better Canada and that a better Canada means a better world.
Position purpose:
To create an outstanding student experience by providing guidance and advice on academic development such as course and program of study selection to students to ensure an exceptional student experience and student satisfaction. Plan and execute student interventions as well as give advice to students experiencing difficulties to increase student success and retention rates. Build strategies and programs to increase enrolment and retention rates as well as increasing visibility by promoting the University programs and the Facultys services at various on and off campus events.
In this role you will:
Academic Development and Student Retention
- Assess student needs: Review student files to ensure that identification interpretation analysis and assessment of student needs support the students goals and respect the Facultys processes. May consult with colleagues and/or meet with students to further explore their needs.
- Establish study plans: In consultation with students experiencing academic difficulties develop a study plan which enables the student to improve his/her academic performance reach his/her academic goals and promotes student retention.
- Plan interventions: Ascertain the accuracy of the diagnostic outcomes and considerations to ensure the quality of the intervention and review and revise the intervention plan to make sure that it will address the students needs.
- Execute interventions: Meet with students experiencing academic difficulties to provide guidance by informing them and giving them advice on programs of study program and course prerequisites graduation requirements departments agencies institutions and other on and offcampus services. When necessary will refer students to the appropriate services (ex. tutoring services) departments or support tools.
- Give advice to national and international students student mobility and experiential learning: Counsel national and international students to ensure full integration to their program of study as well as student life on campus. Provide guidance to students participating or interested in participating in the student mobility program by providing information on the program course selection and equivalences etc.
- Followups: Meet with students when necessary to monitor their progress and take appropriate corrective measures as necessary to address student concerns and student retention risks.
- Direct students to the appropriate authority: Audit to ascertain that students are in fact referred to the appropriate service or resource person (ex. program supervisors services tutoring services etc.) based on their needs either selfidentified or through University assessment processes.
Operations Management
- Admission: Followup with students when there is a modification in course selection to ensure it meets the requirements of the identified program.
- Modification to the program of study: Review student requests relating to modifications to their selected program of study in order to explore with them possible options as well as to provide guidance and advice on the selection of their academic options. Ensure that student files are analyzed according to the Facultys processes and that eligibility to the program of study is validated and when eligible finalized.
- Course selection and registration application process: Give advice to students on course selection and the registration process so students can make informed decisions. Support the students course selection when reasonable by proceeding with the registration process and making sure it is completed.
- Retention: Review the student list to identify students experiencing academic difficulties and/or other issues and meet with these students to determine the cause of their difficulties. Provide guidance and advice to these students based on the nature of their identified needs and difficulties and track progress with them to ensure that they persevere and achieve their educational goals. In cooperation with colleagues proactively develop and participate in the ongoing development of guideline initiatives for student retention. Identify factors and recommend initiatives to improve student retention rate.
- Scholarships and awards: Followup with the Financial Aid and Awards Service to provide them the list of recipients. Followup with students by sending letters and organizing a reception to congratulate them.
- Graduation: Participate to graduation ceremonies to demonstrate the Facultys support.
Communication and liaison
- Recruitment activities: Establish trust between the University and the target population by participating in recruitment activities as well as maintaining relationships with other associations. As an ambassador for the University promote the University of Ottawa as well as its programs and services during commercial fairs and recruitment events.
- Public relations: Represent the faculty and the University of Ottawa during events and receptions.
- Communication with university community: Act as an expertadvisor to the university community and external partners by providing information on academic development.
- Communication with student population: Participate to mass communication initiatives aimed at the student population to ensure the quality and accuracy of the information provided.
What you will bring:
- Bachelors degree in education or a related field
- Experience in the education field or academic advising or a combination of both
- Knowledge of academic programs (ex. regulations degree requirements prerequisites and course descriptions) at the high school college undergraduate and postgraduate levels
- Strong knowledge of and experience revising interpreting communicating and applying processes policies and methods to individual cases varying in complexity
- Experience providing client service
- Experience elaborating strategies and activity plans for students
- Experience with Microsoft Office Suite (Word Excel PowerPoint Outlook Access) word processing Windows and Internet
- Experience in mentoring and/or coaching an asset
- Strong communication skills
- Ability to solve problems make fast decisions and negotiate with students
- Organizational and analytical skills attention to detail and ability to work within tight deadlines
- Listening skills and strong work ethics
- Judgment independence diplomacy and discretion
- Bilingual French and English (spoken and written)
Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:
Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and selfstarting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.
The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect teamwork and inclusion where collaboration innovation and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply we welcome applications from qualified Indigenous persons racialized persons persons with disabilities women and LGBTQIA2S persons. The University is committed to creating and maintaining an accessible barrierfree work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment assessment and selection processes. Applicants with disabilities may contact to communicate the accommodation need. All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.
Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.
If this is a frontline position with responsibilities to interact with students selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.
Prior to May 1 2022 the University required all students faculty staff and visitors (including contractors) to be fully vaccinated against Covid19 as defined in Policy 129 Covid19 Vaccination. This policy was suspended effective May 1 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.
Required Experience:
Intern
Employment Type
Full-Time
